New Student Registration

Kindergarten and New Student Registration Information

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Welcome to Hayfield Elementary School!

We're excited to welcome our newest Hawks! 

Families who need language support may contact the following central office registrars, or contact the Student Registration Welcome Centers

Registration for the 2022-23 School Year

Appointments for student registration for the 2022-23 school year began in January 2022.

  1. To join us, first determine if your student lives in the Hayfield Elementary School boundary by viewing the FCPS boundary locator
  2. If your student does live in the Hayfield Elementary boundary, please see the Registration Information and Forms sections below for the required enrollment forms and documents.
  3. Next, MAKE AN APPOINTMENT with Lisa Warden, our student information assistant to complete your registration.

Kindergarten Registration Information & Forms

A child may enter kindergarten if he or she turns five on or before September 30 of the year he or she enters school.

Kindergarten Registration Forms

Visit the FCPS kindergarten registration page to learn more. This page has videos as well as the five-step process for enrolling a new student.

Completing the Process at the School

When you have all the required documentation, please MAKE AN APPOINTMENT with our student information assistant to bring in the completed registration forms/documents. 

You will need to have the following items.

  • Completed registration forms
  • Original birth certificate: If a birth certificate is not available, the FCPS affidavit with substantiating documentation is required.   Affidavit forms may be obtained at the school.  
  • Proof of residency: A current, fully executed lease (signed by both the landlord/management company and tenant) or deed/closing documents to the home are required. If you are sharing a residence, you must complete and have notarized two FCPS residency affidavit forms and provide the necessary documentation at registration. 
  •  Parent Photo ID: Only a parent who is named on the child's birth certificate is eligible to enroll the student. The parent will be required to present government-issued photo identification.
  • Immunization Records and Health Physical: To ensure the vaccinations are in compliance with Virginia’s requirements, review your medical records. The student cannot be enrolled unless vaccinations are in compliance. (FCPS Regulation 2101.18). Please bring a copy of the school physical conducted by your family doctor. FCPS Policies, Regulations & Notices    
  • School records: (an informal copy is acceptable). We will request official records from your child’s previous school after the registration is completed. You can request to have the student’s former school mail (7633 Telegraph Road, Alexandria, VA 22315), email the records to @email or fax the records to us at 703-924-4597.   
  • Special Education Records: such as an IEP, if applicable. Please inform our Student Information Assistant if your child has an IEP when scheduling your appointment. 

Please make sure you have all documentation completed before your appointment.

Grades 1 - 6 Registration Information & Forms (New to FCPS)

First through Sixth Grade Registration Forms

Visit the FCPS registration page to learn more. This page has videos as well as the five-step process for enrolling a new student.

Completing the Process at the School

When you have all the required documentation, please MAKE AN APPOINTMENT with our student information assistant to bring in the completed registration forms/documents. 

You will need to have the following items.

  • Completed registration forms
  • Original birth certificate: If a birth certificate is not available, the FCPS affidavit with substantiating documentation is required.   Affidavit forms may be obtained at the school.  
  • Proof of residency: A current, fully executed lease (signed by both the landlord/management company and tenant) or deed/closing documents to the home are required. If you are sharing a residence, you must complete and have notarized two FCPS residency affidavit forms and provide the necessary documentation at registration. 
  •  Parent Photo ID: Only a parent who is named on the child's birth certificate is eligible to enroll the student. The parent will be required to present government-issued photo identification.
  • Immunization Records and Health Physical: To ensure the vaccinations are in compliance with Virginia’s requirements, review your medical records. The student cannot be enrolled unless vaccinations are in compliance. (FCPS Regulation 2101.18). Please bring a copy of the school physical conducted by your family doctor. FCPS Policies, Regulations & Notices    
  • School records: (an informal copy is acceptable). We will request official records from your child’s previous school after the registration is completed. You can request to have the student’s former school mail (7633 Telegraph Road, Alexandria, VA 22315), email the records to @email or fax the records to us at 703-924-4597.   
  • Special Education Records: such as an IEP, if applicable. Please inform our Student Information Assistant if your child has an IEP when scheduling your appointment. 

Please make sure you have all documentation completed before your appointment.

Moving to Hayfield ES from Another FCPS School

Moving to Hayfield ES from Another FCPS School 

If your student is attending another FCPS elementary school, but you will be moving to a new primary residence with Hayfield ES as a base school, you will first need to contact the registrar at your current elementary school to arrange to withdraw your student. Then you will need to contact the Hayfield ES registrar to enroll your student.

Items Needed for Registration (for Existing FCPS Student) 

  • Proof of Residency in Fairfax County - You will be required to show proof of residency during the registration process.
  • Proof of Parent Identity - Only a parent who is named on the child's birth certificate is eligible to enroll the student. At an appointment with our registrar, the parent will be required to present government-issued photo identification.
  • Withdrawal Form - It is very important that you complete a Withdrawal Form and return it to your current school if you are moving during the school year.
  • Forms - You will need to fill out and submit the following three forms to the Hayfield ES registrar:

Completing the Process at the School

When you have all the required documentation, please make an appointment with our student information assistant to bring in the completed registration forms/documents. 

Student Transfer Information

Student Transfer Information 

A student is expected to attend the school that serves his or her attendance area. Transfer requests are considered for very specific reasons as outlined in FCPS School Board Regulation 2230.

Student transfer information is available if a parent would like to transfer a student from a base school to another school within FCPS. However, a  school must be open to transfers, based on student capacity, etc.

Are You Registering a Student Whose Home Language Is Other Than or In Addition to English?

Are You Registering a Student Whose Home Language Is Other Than or In Addition to English?

Student families wishing to register a student with a home language other than or in addition to English should please contact the FCPS Student Registration Welcome Center. Here professionals may assess your student's English language skill and/or educational level. These assessments can provide valuable information to the local school and support your child's instructional needs.  

Do You Have Special Registration Situations?

Do You Have Special Registration Situations? 

Special registration situations can include nonparent registrations, situations involving divorced or separated parents, homelessness, foster care, and foreign exchange students.

Military Family Registration 

Military Family Registration 

FCPS welcomes responsive and collaborative communication and partnerships with the parents and families of our students.

Questions

Please contact our Student Information Assistant/Registrar, Lisa Warden, [email protected] or call 703-924-4500 if you have any questions.  

New Student Registration Intake Form

New Student Registration Intake Form

Please submit this new student registration signup/intake form in English.

  • Parents of rising kindergarten students enrolling before the start of the school year in a home language other than English are able to do so through the school.
  • Parents of kindergarten students enrolling  after the start of the school year in a home language other than English should please do so through the  FCPS Student Registration Welcome Center.
  • Parents of all students in Grades 1-6 who are enrolling at any time during the school year in a home language other than English should please do so through the  FCPS Student Registration Welcome Center.
Student Mailing Address
A student who is being registered for kindergarten must be at least five years old by September 30 of the year they will be starting kindergarten.
Please list the student’s last school attended. Please also include the city and state of the previous school. For rising kindergarteners, please include the preschool attended (if the student attended preschool).
If applicable, please share any additional information that you would like our school Student Information Assistant to know.
Would you like to register a second child?
A student who is being registered for kindergarten must be at least five years old by September 30 of the year they will be starting kindergarten.
Please list the student’s last school attended. Please also include the city and state of the previous school. For rising kindergarteners, please include the preschool attended (if the student attended preschool).


Note: Submitting this form does not register the student. Submitting this form begins the new student registration process with the school. Our school Student Information Assistant will contact you with the next steps to get your new student enrolled quickly and efficiently.

Upon submission of this intake form, you will be taken to a confirmation page that has a link that goes to our necessary forms and for you to also set up an appointment with our school registrar. Please select a date and time to complete all of the registration paperwork.