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SCHOOLHOUSE NEWS - November 15

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Table of Contents

Calendar
Weekly Reminders
Celebrating our Veterans
How to order school pictures
Gift Card Donation Drive
Get2Green: Clean Up Event
Federal Impact Aid Forms
Full-Time Advanced Academics Referrals (students in grades 2-6)
Tutoring Resources for Families
News from the Family Liaison
For Our Military Families: Military Matters
PTA News
Celebrations and Traditions
Useful Links

November 18 - 3 Hour Early Release | 12:20 p.m.
November 21 - National Family Engagement Day
November 21 - PTA Meeting & Community Service Project
November 22 - Hayfield Spirit Day
November 26 - Flannel Spirit Day
November 27-29 Thanksgiving Break (No School)
School Office is closed

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Hayfield Elementary celebrated our military community with a breakfast and classroom visits. Thank you to our HES Veterans and Military Families for taking time on this special day to attend our Veterans Day celebration.
Thank you for your service.

Still need to order pictures? Simply scan the QR code and follow the directions to access your child's picture ordering gallery. No need for an access code!

If you have questions about the Code Lookup or are having difficulty navigating the site, reach out to our Customer Service team via the Live Chat. www.strawbridge.net

Gift Card Donation Drive

It is hard to believe that we are nearing the holiday season already! We know that this time is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we will begin collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!

We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors

Get2Green: Clean Up Event

Get2Green is an FCPS environmental stewardship program. Here at Hayfield, we are working to make a positive impact on our environment through recycling initiatives and other efforts. In our first event, we weeded and cleaned up some of our outdoor spaces. During this next event, we’ll focus on trash pick up around the school grounds and begin work on a campaign to promote the idea of zero waste lunches.

Our event will take place on Thursday, November 21, 2024 from 3:30-4:30 p.m. Students in grades 4-6 are invited to participate. Families must be able to pick up their students at 4:30, unless the student is enrolled in SACC.

Please return permission slips to Ms. Taylor or Mr. Pitts by Monday, November 18, 2024 for your 4th-6th grader to participate. A few hard copies were given to each homeroom teacher in grades 4-6 as well for students to bring home. You may email Ms. Taylor or Mr. Pitts with questions.

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available in SIS ParentVUE under Online Packets (in the upper right corner after logging in). Please complete it as soon as possible.

For any families who have not completed the survey in ParentVUE, paper forms were sent home in Thursday Folders this week. Paper forms should be returned by Wednesday, December 4.

Completing this form for each school-aged child in every household is important. Information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

For more information, please watch this video on Impact Aid and visit the Federal Impact Aid Survey page.

Need to Register for ParentVUE?

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey.

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Full-Time Advanced Academics Referrals (students in grades 2-6) Full-Time Services Checklist for Families

For parents interested in referring their child for full-time AAP services, the following documents need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024.
Late submissions cannot be accepted.

Full Time Referral Form - REQUIRED (Translated Versions Available)
Parent Questionnaire – Optional, but Recommended (Translated Versions Available)
A Maximum of 2 pages of work samples (digital scans) - Optional
Additional testing information – Optional

Submitting a referral form for full-time AAP will initiate a process that begins at the local school and is then completed at the central office level. Our school will put together a portfolio that includes multiple data which are considered holistically. At the central office level, a committee of trained professionals will review the portfolio materials to determine eligibility for full-time placement. Eligibility decisions are communicated by early April. Parents may request a copy of the portfolio that was submitted, after they have been turned in for central selection, by emailing Avery Rothman ([email protected]).

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

Tutoring Resource for Families

Is your family looking for resources to help support your child’s academic success? FCPS’ Family Resource Center (FRC) maintains a list of district employees who hold a valid Virginia teaching credential and who are available to be hired as a tutor by parents. FRC maintains this list, but families are responsible for contacting and working directly with tutors. This list is not “approved” by FCPS and is only meant as a resource.

FCPS also partners with Varsity Tutors to provide students and families with extra resources for learning. Every student can take advantage of Varsity Tutors' services at no cost, including weekly live online classes, on demand 24/7 chat tutoring, essay editing, study resources such as recorded content, practice problems, and diagnostic tests.

✨ FCPS’ 2023-30 Strategic Plan Goal 3: Academic Growth and Excellence, reminds us of our commitment to supporting each and every student and helping them meet or exceed high academic standards.

News from the Family Liaison Learn Budgeting Strategies

Financial Budgeting Strategies to help you gain money management skills!

Tuesday Evenings - 6:30 PM to 7:30 PM
Nov. 19 and Dec. 17, 2024

Thursday Afternoons - 12:30 PM - 1:30 PM
Nov. 21 and Dec. 19, 2024

Fairfax County Park Authority

Winter Camps - Registration is open!

Learn More About Camps

Explore Winter Camps

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters November is National Military Family Appreciation Month

This is a month dedicated to celebrating you, our Military Families. Throughout the month, military families are honored & recognized for their ongoing strength, resilience, sacrifices, commitment & dedication to support their military service members.

Discounts for Military Family Appreciation Month

HES “My Veteran Hero” Forms

My Hero Forms will be accepted throughout November. Please complete the form & return it to your child’s teacher. Include photos if possible.

FCPS Military-Connected Youth – Family Advisory Council

Fairfax County Public Schools (FCPS) is excited to announce the creation of the Military-Connected Youth Family Advisory Council that will meet with Superintendent Dr. Michelle Reid.

This council aims to provide an opportunity for critical feedback on the experiences, concerns, and insights of military-connected families within FCPS. The council will consist of 20 to 25 military-connected family members from across the division. Selected members will be provided with details regarding the council meetings.

Family members are encouraged to complete the Google form by TODAY Friday, November 15, 2024, to express their interest in joining this important conversation.

For more information, please contact Katie Server, Family Partnerships Specialist, Military-Connected Youth & Families, [email protected].

Military Child Education Coalition

Free Parent Webinars - Visit our YouTube Channel: Search a Specific Webinar Title or browse our full library of Webinars, Select Playlist, Webinar

19 Nov. 12pm – Magic of the Family Meal (registration required)

On-demand – Helping Your Military Child Navigate Stress

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News PTA Meeting/Community Service

Thursday, November 21 @7pm - PTA Meeting in the cafeteria.

We will be making sandwiches and snack bags for those in need in NoVa. The whole family is invited! Hair nets and gloves will be supplied. Please see the sign up list to contribute!

https://www.evite.com/signup-sheet/5983581691183104

Holiday Market

The winter holidays are coming! Mark your calendars for our 2024 Holiday Market which will be held on Friday, December 6, 2024 from 5:30-7:30pm. Students will have the opportunity to shop for gifts for friends and family in the cafeteria, and there will be live music, food trucks, and the Craft Market in the library for adults to browse and shop! Traditionally only Hayfield faculty and staff have been vendors at the market in the library, but this year we are excited to open up the opportunity for additional community members to rent a table for a $50 donation to the PTA. This provides a broader opportunity for small businesses in our Hayfield community to sell their goods or services! Keep your eyes open for the volunteer sign up and shopper sign up which will be sent out in the coming week. To reserve a table, please email Amy at [email protected].

Spirit Wear

New spirit wear will be available for purchase at the upcoming PTA meeting on Thursday, Nov. 21. We have new designs this year; 3 styles of t-shirts, a hoodie, pajamas pants and baseball hats. Spirit wear will also be sold at the Holiday Market on Dec. 6. Limited quantities are available, so shop early for best availability.

The online store will open with the remaining items following the Holiday Market. Questions? Email: [email protected]

Celebrations and Traditions

Native American Heritage Month is a time to celebrate rich and diverse cultures, traditions, and histories and to acknowledge the important contributions of Native Americans. It is also a time to raise a general awareness about the unique challenges they have faced both historically and in the present, and the ways in which tribal citizens have worked to conquer these challenges.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

FLE Curriculum Parent Preview Meeting

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FLE Curriculum Parent Preview Meeting

Each year, FCPS schools are required to offer a meeting with parents to demonstrate how to access the Family Life Education curricular materials that will be used at each grade level. There will also be a teacher representative from each grade level in the meeting, in case parents have questions about specific grade-level topics.

Hayfield's parent preview meeting will be on Monday, Nov. 18, at 1:30 p.m. It will be a virtual meeting, accessible at this link: https://meet.google.com/pwi-ybrc-ddb

Parents who are unable to attend can still access the FLE curriculum materials, opt-out forms, and other materials on Schoology. The materials are posted in the All Parents/Guardians folder, accessible here: All Parents/Guardians Course

All parents are welcome to direct questions to Mr. O'Connor or to their child's teacher regarding FLE.

Quick Links

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 8

GovDelivery1 week 5 days ago

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Table of Contents

Calendar
Weekly Reminders
Thanking Veterans
Federal Impact Aid Forms
Get2Green: Clean Up Event
Tutoring Resources for Families
News from the Family Liaison
For Our Military Families: Military Matters
Celebrations and Traditions
Community Events
Useful Links

November 11 - Veterans Day (No School)
School Office is closed
November 18 - 3 Hour Early Release | 12:20 p.m.
November 21 - National Family Engagement Day
November 21 - PTA Meeting & Community Service Project
November 27-29 Thanksgiving Break (No School)
School Office is closed

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Monday, November 11th is Veterans Day and will be observed as a school holiday. Hayfield Elementary thanks the veterans in our community for their service on this day and every day. #FCPSHonorsVeterans

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available online in SIS ParentVUE. If you have not already filled out the form online, we will provide paper forms in November. Please be sure to return them by Friday, November 17.

Completing this form for each school-aged child in every household is important, because information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

Please watch this video and visit the Federal Impact Aid Survey page for more information.

Need to Register for ParentVUE?

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey.

Get2Green: Clean Up Event

Tutoring Resource for Families

✨ FCPS’ 2023-30 Strategic Plan Goal 3: Academic Growth and Excellence, reminds us of our commitment to supporting each and every student and helping them meet or exceed high academic standards.

News from the Family Liaison Fuel Assistance Deadline is Today!

The last day to apply for Fuel Assistance is Friday, November 8th. As a reminder, clients can receive Energy Assistance AND PIPP.

Energy Assistance Flyer (English) Energy Assistance Flyer (Spanish) Fuel Application (English) Fuel Application (Spanish)

Applications for Energy Assistance are accepted in the following ways:

1. Online: www.commonhelp.virginia.gov

2. By phone: Enterprise Customer Service Center (855) 635-4370

3. Paper applications can be requested by calling 703-324-7500.

By mail: Completed applications can be mailed to: DFS Energy Assistance, 12011 Government Center Parkway, Suite 232, Fairfax, VA 22035

By Dropbox: Completed application can be placed in a dropbox at one of the DFS human service building locations

By fax: Completed applications can be faxed to (703) 653-1355

By email: Completed applications can be sent to [email protected]

Learn Budgeting Strategies

Financial Budgeting Strategies to help you gain money management skills!

Tuesday Evenings - 6:30 PM to 7:30 PM
Nov. 19 and Dec. 17, 2024

Thursday Afternoons - 12:30 PM - 1:30 PM
Nov. 21 and Dec. 19, 2024

Fairfax County Park Authority

Winter Camps - Registration is open!

Learn More About Camps

Explore Winter Camps

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

14 Veterans Day Events – DC & Northern VA - 2024

Veterans Day DC Events

HES Veterans Wall of Heroes

Please complete this form & return it to your child’s teacher. Include photos if possible.

FCPS Military-Connected Youth – Family Advisory Council

Family members are encouraged to complete the Google form by Friday, November 15, 2024,

Fairfax County Public Schools (FCPS) is excited to announce the creation of the Military-Connected Youth Family Advisory Council that will meet with Superintendent Dr. Michelle Reid.

Family members are encouraged to complete the Google form by Friday, November 15, 2024, to express their interest in joining this important conversation.

For more information, please contact Katie Server, Family Partnerships Specialist, Military-Connected Youth & Families, [email protected].

November is National Family Appreciation Month

Military families are honored and recognized for their sacrifices, commitment, and contributions in support of our military and nation.

The Office of Family and School Partnerships provides resources and support for military familiestransitioning to or exiting FCPS.
Sign up for the military-connected families newsletter.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

Community Events

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 1

GovDelivery2 weeks 5 days ago

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Daylight Saving Time Ends (Fall Back)

This Sunday, November 3, at 2 a.m., daylight saving time ends. Don’t forget to move your clocks back one hour!

Table of Contents

Calendar
Election Day
Weekly Reminders
Native American Heritage Month
Veterans Wall of Heroes
National Family Engagement Month
Nominate an Outstanding Employee
Federal Impact Aid Forms
Grading Guideline Update
Volunteer for International Night
News from the Family Liaison
For Our Military Families: Military Matters
Celebrations and Traditions
Useful Links

November 4-5 - Student Holiday/Teacher Workday (No School)
School Office Hours | 9:00 a.m. - Noon
November 5 - Admin Chat (Library) | 9:30 a.m. - 10:00 a.m.
November 7 - International Night Cultural Celebration
November 8 - Veterans Day Celebrations
November 11 - Veterans Day (No School)
School Office is closed

Election Day

Don’t forget to get out and vote on Tuesday, Nov. 5! The day will be observed as a holiday for students and a teacher work day. For more information, visit the Virginia Department of Elections webpage. See the complete school year calendar.

Principal Lewis and Assistant Principal O'Connor
will be in the library Tuesday, November 5th
at 9:30 a.m. for you to drop in for a chat.

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Veterans Wall of Heroes

If your student would like to honor a Veteran family member and/or service member, please complete the form and return it to your child’s teacher. The form can also be found on the school website. Feel free to make a copy of this form to recognize additional family members. Include a photo of the service member if possible. Forms and pictures will be displayed in the hallway. To request a printed copy of the form to be sent home with your student, please email Marily Grotz, Family Liaison, at [email protected]. See more Veterans Day opportunities below in the Military Families section of the newsletter.

Family Engagement Month

November is National Family Engagement Month. This month reminds us that families are children's first and most important teachers, advocates, and nurturers. Strong family support is vital to student well-being and success.

FCPS has many resources designed to increase engagement and partnerships with families while fostering academic success and social-emotional growth.

Additionally, every school has a family liaison who will welcome and orient families, and help them understand the school's culture, policies, procedures, and practices. They can help connect families to resources in the community. Family liaisons might also assist a family in transitioning to a new school and encourage family-school partnerships to help ensure their student's success and healthy development. The Family Liaison at Hayfield Elementary is Marily Grotz. Contact information can be found in the News from the Family Liaison section near the end of each weekly school newsletter.

Here are ways you can support your connection to your students academic achievements.

Check out the Family Engagement Month Calendar below for ideas on strengthening your connection to your child and their school.
Join your parent organization. (HES PTA)
Visit the local library or go online to get a library card for your child.
Practice digital safety and responsibility with your child.
Commit to volunteer at your child’s school this school year.
Write letters to school staff for National Family Engagement Day on November 21, 2024.
Ask your child what they discuss in Morning Meetings.
Discuss the FCPS Portrait of a Graduate skills with your child.

Outstanding Employee Awards

Nominations are now open for the Outstanding Employee Awards!

To submit a nomination for a Hayfield Elementary School Outstanding Employee in one of the categories below, please complete the nomination through this Google form link: https://forms.gle/piPwDtYFeFziVezS7 You may nominate one employee at our school or multiple employees across the categories (one individual may only nominate one employee per category.)

All that is required for a preliminary nomination is a paragraph or two about how this employee demonstrates exceptional work in the criteria for that category. The google form link has more information regarding the criteria for each of these awards and the eligibility requirements are below.

Outstanding Teacher
Has at least three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding New Teacher
Has up to three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding Principal
Has at least three years of experience as a building principal (in any school/school district)

Outstanding Leader
At least one year of experience in their current position as a Schedule-C or School-Based Administrator scale employee (that is not the building principal). Common positions in this category: Assistant and Associate Principals, Director of Student Activities, Director of Student Services

Outstanding Professional Employee
At least one year experience in current position as a Schedule-B employee or other non-instructional employee in a school that supports school leadership. Common positions in this category: School-Based Technology Specialist, Technology Support Specialist, Assessment Coach, Career Center Specialist, Instructional Coach, Psychologist, Social Worker, School Counselor, Safety and Security Specialist, Resource Teachers that serve in an administrative role in a school

Outstanding Operational Employee
At least one year of experience in current position as Schedule-A or Classroom Instructional Support Scale employee. Common positions in this category: Administrative and Office Staff, Safety and Security Assistant, Custodial Staff, Food Service Staff, IA, PHA, PHTA, Parent Liaisons

The deadline to submit a nomination is November 4, 2024.

If you have any questions, please contact Wendy Ergler. [email protected]

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

Please watch this video and visit the Federal Impact Aid Survey page for more information.

Need to Register for ParentVUE?

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey.

Grading Guideline Update

Our teachers have been hard at work teaching with the new Language Arts curriculum, and we are excited to help all of our students become strong readers and writers! This year we also have new assessments, which is how we check if your student needs extra help with reading and writing, and new Standards of Learning (SOLs).

Because of these changes, we are now teaching all of the Language Arts skills your child needs to know (and checking if they need extra help) throughout the whole school year, instead of different skills each quarter. While these skills will be new to your child in the beginning of the year, the goal is for your child to grow strong in all of their new skills by the end of the year.

This means that when you get your child’s progress report next month, it might look different. Your child’s teacher will give you more information on the new progress reporting and how we’re making sure your child is getting any extra help they might need. You can also find more information on FCPS’ Grading and Reporting webpage.

We will also have new ways for you to help your child practice their reading and writing skills at home. These resources are coming soon!

This year, FCPS has new ways of teaching reading and writing to our students. We also have new ways to know if students need extra support and how we can best help them. Schools will still use the same 4-point scale to assign grades; please refer to the Grading Guidelines for more details.

Starting in November 2024, your child’s progress report grades may look different due to the changes.

Find more information here.

International Night - Volunteer Opportunities

To celebrate the many countries and cultures here at Hayfield Elementary School, we will have an International Night Cultural Celebration.

Thursday, November 7, 2024
6:00 pm-8:00 pm.

We are in need of volunteers to help make this night a success! We need help with set up Wednesday, November 6, and Thursday, November 7, as well as clean up after the event. This is a great opportunity for school or scout service hours! Please sign up here if you have a few minutes to give. We can’t wait to see you there.

News from the Family Liaison Fairfax County Park Authority

Winter Camps - Registration is open!

Learn More About Camps

Explore Winter Camps

Family Academy - NEW!
Your resource for an enriching educational journey.

The Family Academy compiles classes, webinars, workshops, and programs offered by Fairfax County Public Schools to help you support your child's needs and learning at home. The Family Academy also includes information about resources available to help you ensure your student has what they need to succeed.

Submit a Question
Email Us
Call: 703-204-3941
Text: 571-496-9518
Varsity Tutors

Students have unlimited access to 24/7, on-demand, online tutoring support services through VarsityTutors.com at no cost to families. Students can connect online any time, any place, and in most K-12 subjects. Tutoring may be on-demand or scheduled at a time convenient for the student. Students automatically have access to the VarsityTutors.com tutoring service through a link in Clever unless a parent/guardian submits an opt-out request.

Immunizations

The Fairfax County Health Department will provide immunization appointments at their district offices for FCPS elementary students on limited early-release Mondays through December. All school-required immunizations will be offered at no cost. Parents should call 703-246-7100 to make appointments.

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters Upcoming Events

HES International Night
November 7, 2024
6:00-8:00pm

Calling all Military Families…Show off your Military Culture! Student Showcase Ideas: Tabletop display, photos, tokens, maps showing places you’ve visited & lived, posters, collages, drawings, food, uniforms & a list of facts about yourself.

Veterans Wall of Heroes

Please complete this form & return it to your child’s teacher. Include photos if possible.

HES Veterans Day Celebration

November 8, 2024

RSVP by TODAY

All Armed Forces Service Members (Active-Duty, Reserves, Retired, National Guard) and All Service Branches are welcome to attend. Uniforms are encouraged. Bring your ID & check-in at front office. Overflow parking across the street, Hayfield Secondary.

8:35-9:00am - Veterans Breakfast in Cafeteria (Students & Families)

9:00-9:15am – Flag Raising Ceremony

9:15-10:15am – Military Guest Classroom Visits (Recorded Videos also Welcome)

RSVP for Breakfast
RSVP for Classroom Visits Guest Speakers

Please REGISTER STUDENTS even if you can’t attend to ensure adequate food for all.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

Hoping your Diwali brings health, wealth, and happiness.

Friday, November 1, is a holiday this year for Diwali and Dia de los Muertos and All Saints Day. All schools and offices will be closed.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Reminder -- No Halloween Costumes

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Good morning Hayfield Families,

As a reminder, students may not wear costumes to school on Halloween. Seasonal clothing is always welcome, but save the costumes for after school.

Thank you,

Seamus O'Connor

Asst. Principal

SCHOOLHOUSE NEWS - October 25

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Table of Contents

Calendar
Weekly Reminders
Federal Impact Aid Forms
Grading Guideline Update for 2024-25
Full-Time AAP Screening
Fall Picture Make-up Day
Volunteer for International Night
Nominate an Outstanding Employee
News from the Family Liaison
For Our Military Families: Military Matters
Celebrations and Traditions
Community Events
Useful Links

October 29 - Full-Time AAP Screening Information Night
October 30 - Fall Picture Make-up Day
October 31 - 2 Hour Early Release | 1:20 p.m.
School Office closes at 2 p.m.
November 1 - Diwali, All Saints Day, Dia de los Muertos (No School)
November 4-5 - Student Holiday/Teacher Workday (No School)
School Office Hours | 9:00 a.m. - Noon
November 7 - International Night Cultural Celebration
November 8 - Veterans Day Celebrations
November 11 - Veterans Day (No School)
School Office is closed

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

Please watch this video and visit the Federal Impact Aid Survey page for more information.

Need to Register for ParentVUE?

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey.

Grading Guideline Update

Starting in November 2024, your child’s progress report grades may look different due to the changes.

Find more information here.

Full-Time AAP Screening Understanding the Process Information Meeting

For any parents interested in learning more about the screening and identification process for full-time Advanced Academic Services (AAP) for the 25-26 school year, there will be an information meeting on Tuesday, October 29th at 6pm in the library. Full-Time services begin in 3rd grade, and screening is available for students in grades 2-6. Please reach out to AART Avery Rothman ([email protected]) with any questions.

International Night - Volunteer Opportunities

To celebrate the many countries and cultures here at Hayfield Elementary School, we will have an International Night Cultural Celebration.

Thursday, November 7, 2024
6:00 pm-8:00 pm.

Outstanding Employee Awards

Nominations are now open for the Outstanding Employee Awards!

Outstanding Teacher
Has at least three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding New Teacher
Has up to three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding Principal
Has at least three years of experience as a building principal (in any school/school district)

The deadline to submit a nomination is November 4, 2024.

If you have any questions, please contact Wendy Ergler. [email protected]

News from the Family Liaison Dyslexia Open House

October 28, 2024

5:00 p.m. - 7:00 p.m.

In recognition of Dyslexia Awareness Month, Fairfax County Public Schools (FCPS) is hosting its annual Dyslexia Open House.

Come meet members of community organizations supporting individuals with dyslexia and attend presentations by FCPS staff. Presentation topics include Universal Design for Learning and how it supports students with dyslexia in the classroom; an introduction to dyslexia for families who are new to this journey; updates on the Elementary Language Arts curriculum; and an opportunity to ask questions of members of FCPS staff. We hope you can join us!

Fairfax County Public Schools
8270 Willow Oaks Corporate Drive
Fairfax, VA 22031

Can’t join in-person? Zoom Link https://myfcpsk12.zoom.us/j/98897578815

Family Academy - NEW!
Your resource for an enriching educational journey.

Submit a Question
Email Us
Call: 703-204-3941
Text: 571-496-9518

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Books Suggestions – Military-themed Childrens Books

Please give suggestions for military-themed books. It’s always a great time to strengthen our school collection and parents are the experts!

Upcoming Events

27 Oct. – National Day of the Deployed

National Day of the Deployed honors all the brave men and women who have been deployed, are sacrificing, or have sacrificed their lives to defend our country. The day also acknowledges their families, who are separated from them during deployment, and the sacrifices they make for their family members to serve our country.

USO Events & Programs

Fall Fest - Oct. 25, 5pm – Quantico Fall fun-filled event. Autumn-themed games, activities & entertainment.

Turkeys for Troops, Trees for Heroes & the Elf Project Programs - Register (Oct. 5-31) for a chance to win – lottery system.

HES Veterans Day Celebration

November 8, 2024

RSVP by November 1st

All Armed Forces Service Members (Active-Duty, Reserves, Retired) and All Service Branches are welcome to attend. Uniforms are encouraged.

8:35-9:00am - Veterans Breakfast in Cafeteria (Students & Families)

9:00-9:15am – Flag Raising Ceremony

9:15-10:15am – Military Guest Classroom Visits (Recorded Videos also Welcome)

RSVP for Breakfast
RSVP for Classroom Visits Guest Speakers

Please register students even if you can’t attend to ensure adequate food for all. You can also register on the HES website under Events.

Veterans Wall of Heroes

If your student would like to honor a Veteran family member and/or service member, please complete the form that was sent home last week and return it to your child’s teacher. Feel free to make a copy of this form to recognize additional family members. Include a photo of the service member if possible. Forms and pictures will be displayed in the hallway.

Partners in Promise

Special Education Advocacy for Military Children

Partners in Progress is a nonprofit organization who's mission is to protect the rights of military children in special education & disability communities to ensure they receive equal access to an education. Listen to learn how this program advocates for this group of children.

MCEC Weekly Podcast - Special Education Advocacy for - MCEC Podcast - Apple Podcasts

Salute to Service

Saturday November 2, 2024

National Museum of the United States Army

On Saturday, November 2, 2024, the National Museum of the United States Army will proudly host its annual Salute to Service event.

The day is filled with activities that honor the brave individuals who have served in the US military and the families who support them. Visitors of all ages can enjoy outdoor games and activities, including free admission to the museum.

7:30 a.m., join in a spirited Army vs. Navy 5K Run, and a “Walk What You Want” challenge. Please note the 5k run/walk requires prior registration and a participation fee.
9 a.m. to 3 p.m., enjoy a variety of community resources and activities.

For more information, please visit the National Museum of the United States Army website events calendar.

To connect with Fairfax County Public Schools (FCPS) military resources, please email [email protected].

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

Thank you Principal Jessica Lewis and Assistant Principal Seamus O'Connor for your guidance, support, and commitment to education at Hayfield Elementary School.

Hoping your Diwali brings health, wealth, and happiness.

Friday, November 1, is a holiday this year for Diwali and Dia de los Muertos and All Saints Day. All schools and offices will be closed.

Community Events

Homecoming Parade: Friday 10/25, 4pm

The annual HSS Homecoming parade will leave Hayfield at 4pm and roll through Hayfield Farms before returning to Hayfield by 5pm. Come cheer on our athletic teams, marching band, JROTC, class officers, DramaHawks, and Homecoming Royalty Court in the parade!

Hawktoberfest: Friday 10/25, 5-7pm

Our 6th Annual HSS Hawktoberfest will take place before our varsity football team takes on the Riverdale Baptist Crusaders in the Homecoming Football game! Come grab some food from the food trucks (Two Smooth Dudes, Sate, DC Slices, Little Lady Grill, Kona Ice, Kaye’s Mini Doughnuts), play games, win prizes, get your face painted, and more!

Hosted by Hayfield Secondary Tri-M Music Honor Society.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - October 18

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Table of Contents

Calendar
Weekly Reminders
International Night Cultural Celebration
Volunteer for International Night
SCA Homecoming Spirit Week
Hayfield Admin Chats
Full-Time AAP Screening
Fall Picture Make-up Day
Nominate an Outstanding Employee
News from the Family Liaison
For Our Military Families: Military Matters
Community Events - Homecoming Parade/Hawktoberfest
Useful Links

October 21 - 3 Hour Early Release | 12:20 p.m.
October 23-25 - SCA Homecoming Spirit Week
October 24 - Monster's Ball
October 25 - Admin Chat (Online) | 10:00 a.m.
October 29 - Full-Time AAP Screening Information Night
October 30 - Fall Picture Make-up Day
October 31 - 2 Hour Early Release | 1:20 p.m.
November 1 - Diwali (No School)
November 4-5 - Student Holiday/Teacher Workday (No School)
School Office Hours | 9:00 a.m. - Noon

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

International Night Cultural Celebration

To celebrate the many countries and cultures here at Hayfield Elementary School, we will have an International Night Cultural Celebration.

Thursday, November 7, 2024
6:00 pm-8:00 pm.

We are so fortunate to have many countries/cultures represented in our building. This event is a wonderful opportunity to celebrate each other and embrace diversity.

Families/students who want to participate will be assigned a table and may:

Display flags, maps, crafts, photos, tri-fold posters, and other informative materials representing your country.
Dress in your country attire/traditional clothing.
Prepare food that represents your culture (you will be provided an ingredient card to list all ingredients used for allergy purposes).

Students may also participate in our parade of nations during the school day and/or the traditional clothing fashion show during the evening event.

Families wishing to participate, please let us know by returning the form sent home in your child’s Thursday folder or completing the form at this link by TODAY - October 18, 2024. We can’t wait to see you there.

Volunteer Opportunity - International Night

We also need volunteers to help make this night a success! We need help with set up both Wednesday, November 6, and Thursday, November 7, as well as help with clean up after the event. This is a great opportunity for school or scout service hours! Please sign up here.

SCA Homecoming Spirit Week

Hayfield Secondary School’s Homecoming week is fast approaching and to share in the Hayfield Spirit, we will be having our own Homecoming Week Spirit Days! The themes are listed below.

Wednesday, October 23 – Jersey Day – Wear athletic/sports attire

Thursday, October 24 – Opposite Day – Dress up like a teacher day

Friday, October 25 – HES Spirit Day – Wear anything & everything Hayfield!

The next Admin Chat will be online at 10 a.m. on
Friday, October 25th. Click the image below to register.

Full-Time AAP Screening Understanding the Process Information Meeting

Outstanding Employee Awards

Nominations are now open for the Outstanding Employee Awards!

Outstanding Teacher
Has at least three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding New Teacher
Has up to three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding Principal
Has at least three years of experience as a building principal (in any school/school district)

The deadline to submit a nomination is November 4, 2024.

If you have any questions, please contact Wendy Ergler. [email protected]

News from the Family Liaison

Immunization Clinics will be held for the Hayfield Pyramid schools on Monday, October 21st from 2 p.m. - 7 p.m. This is a 3-Hour Early Release date when FCPS Elementary school day ends at 12:20 p.m. All school-required immunizations will be offered at no cost. Call 703-246-7100 to make your appointment.

Locations:
Mount Vernon District Office
Springfield District Office

Public Transportation for Mount Vernon District Office
Fairfax Connector Route: 171
Metrobus Route: REX

Plan your trip

Dyslexia Open House

October 28, 2024

5:00 p.m. - 7:00 p.m.

In recognition of Dyslexia Awareness Month, Fairfax County Public Schools (FCPS) is hosting its annual Dyslexia Open House.

Fairfax County Public Schools
8270 Willow Oaks Corporate Drive
Fairfax, VA 22031

Can’t join in-person? Zoom Link https://myfcpsk12.zoom.us/j/98897578815

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters USO Events & Programs

Parents Open Art Studio Group - Oct.18, 10:30am-12pm (Every Friday)
Learn new art techniques, make art & friends. A.T. Augusta Military Medical Center, Ft. Belvoir

Baker’s Bounty - Oct. 22, 2024, 9am (Every Tuesday) - Fort Belvoir USO
Enjoy Coffee & pastries while making friends.

Fall Fest - Oct. 25, 5pm – Quantico
Fall fun-filled event. Autumn-themed games, activities & entertainment.

Turkeys for Troops, Trees for Heroes & the Elf Project Programs:
Register (Oct. 5-31) for a chance to win – lottery system.

HES Veterans Day Celebration

November 8, 2024

RSVP by November 1st

All Armed Forces Service Members (Active-Duty, Reserves, Retired) and All Service Branches are welcome to attend. Uniforms are encouraged.

8:35-9:00am - Veterans Breakfast in Cafeteria (Students & Families)

9:00-9:15am – Flag Raising Ceremony

9:15-10:15am – Military Guest Classroom Visits (Recorded Videos also Welcome)

Veterans Wall of Heroes

HES International Night

November 7, 2024 | 6:00-8:00pm - Calling all Military Families…Let’s showcase Military Culture!

If you’re a military family, it’s no secret to you that the military has its own unique lifestyle & culture & military kids are rich in experiences & knowledge. Showcase Participation Ideas: tabletop display, photos, tokens, maps showing places you’ve visited & lived, posters, collages, drawings, food, uniforms & a list of interesting facts about your culture, traditions & yourself.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Community Events

Homecoming Parade: Friday 10/25, 4pm

The annual Homecoming parade will leave Hayfield at 4pm and roll through Hayfield Farms before returning to Hayfield by 5pm. Come cheer on our athletic teams, marching band, JROTC, class officers, DramaHawks, and Homecoming Royalty Court in the parade!

Hawktoberfest: Friday 10/25, 5-7pm

Our 6th Annual Hawktoberfest will take place before our varsity football team takes on the Riverdale Baptist Crusaders in the Homecoming Football game! Come grab some food from the food trucks (Two Smooth Dudes, Sate, DC Slices, Little Lady Grill, Kona Ice, Kaye’s Mini Doughnuts), play games, win prizes, get your face painted, and more!

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - October 11

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Table of Contents

Calendar
Weekly Reminders
Printable Breakfast/Lunch Menus - Now Available!
Digital Citizenship Week - Spirit Week
International Night Cultural Celebration
SCA Homecoming Spirit Week
Full-Time AAP Screening
Fall Picture Make-up Day
News from the Family Liaison
For Our Military Families: Military Matters
Celebrations and Traditions
Useful Links

Mark your Calendar - October is a busy one!

October 14 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.
October 14-18 - Digital Citizenship Week
October 17 - PTA Meeting
October 18 - Field Day
October 21 - 3 Hour Early Release | 12:20 p.m.
October 23-25 - HSS Homecoming Spirit Week
October 24 - Monster's Ball
October 29 - Full-Time AAP Screening Information Night
October 30 - Fall Picture Make-up Day
October 31 - 2 Hour Early Release | 1:20 p.m.

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Breakfast/Lunch Menus Online

Printable Breakfast and Lunch Menus are now available online. Find out what's on the menu at Hayfield Elementary today.

Elementary School Lunch Menu (PDF)

Menus can also be viewed through links on the Hayfield Elementary Schools website and FCPS Food and Nutrition Services Instagram page.

Digital Citizenship Week

October 14–18, 2024

This school year, we're proud to be participating in this campaign to help our students lead happier, healthier, safer lives in our increasingly digital world. Our students at HES continue to receive lessons on digital citizenship topics both in the classroom and in Technology class with Mrs. Snyder! To celebrate being amazing digital citizens, students are encouraged to participate in this special spirit week. Our morning news show will feature helpful tech tips and tricks each day. Remember that Friday is FIELD DAY, so school spirit will be celebrated all day! Students can wear orange and blue or their class field day colors!

Being thoughtful about kids' media and tech use has never been more important! Join us and participate in this year's Digital Citizenship Week with free resources from Common Sense Media!

Common Sense Media (reviews of movies, TV shows, books, and more for educators and families)
Common Sense's Family and Community Engagement program

International Night Cultural Celebration

To celebrate the many countries and cultures here at HES, we will have an International Night cultural celebration on Thursday, November 7, 2024, from 6:00 pm-8:00 pm. We are so fortunate to have many countries/cultures represented in our building. This event is a wonderful opportunity to celebrate each other and embrace diversity.

Families/students who want to participate will be assigned a table and may:

Display flags, maps, crafts, photos, tri-fold posters, and other informative materials representing your country.
Dress in your country attire/traditional clothing.
Prepare food that represents your culture (you will be provided an ingredient card to list all ingredients used for allergy purposes).

Students may also participate in our parade of nations during the school day and/or the traditional clothing fashion show during the evening event.

Families wishing to participate, please let us know by returning the form sent home in your child’s Thursday folder or completing the form at this link by October 18, 2024. We can’t wait to see you there.

SCA Homecoming Spirit Week

Hayfield Secondary School’s Homecoming week is fast approaching and to share in the Hayfield Spirit, we will be having our own Homecoming Week Spirit Days! The themes are listed below.

Wednesday, October 23 – Jersey Day – Wear athletic/sports attire

Thursday, October 24 – Opposite Day – Dress up like a teacher day

Friday, October 25 – HES Spirit Day – Wear anything & everything Hayfield!

Full-Time AAP Screening Understanding the Process Information Meeting

Field Day is back this Fall at Hayfield Elementary on Friday, October 18. Volunteers are needed to help run the stations the classes will be rotating through. Field Day will be run in two different sessions.

Session 1: Grades K-3 will be from 8:50 - 11:00 AM.

Session 2: Grades 4-6 will be from 1:00 - 2:50 PM.

If you are able, please sign up for a session. We will follow up with you about a week before the event with additional information! Click on the Signup Genius link to sign up for a session

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-51375402-2024

Thank you,

Andrew Pitts ([email protected]) and Maliya Tillery ([email protected])

News from the Family Liaison

Locations:
Mount Vernon District Office
Springfield District Office

Public Transportation for Mount Vernon District Office
Fairfax Connector Route: 171
Metrobus Route: REX

Plan your trip

Family Resource Center Workshops

Benchmark Advance: the New K-6 Language Arts Curriculum

Join us for an overview of the new K-6 language arts curriculum. This will include background information regarding the Benchmark Advance and how this program is organized to ensure evidence-based literacy instruction for all K-6 students. Join the FCPS Instructional Services Department and FCPS Office of Special Education Instruction for this important webinar.

October 8, 2024, 6:30-8 p.m.

October 9, 2024, 10-11:30 a.m.

Join the FCPS Elementary Math Team to discuss ways to engage your children in mathematics. This webinar will provide concrete examples for caregivers with ideas to spark math joy.

October 18, 2024 10-11:30 A.M.

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters Upcoming Events

October 13 - Navy Birthday

HES Veterans Day Celebration

November 8, 2024

RSVP by November 1st

Hayfield Elementary School will be celebrating Veterans Day on Friday, November 8th. We are proud to honor our Veterans and Military Parents in a variety of ways. All Armed Forces Service Members (Active-Duty, Reserves, Retired) and All Service Branches are welcome to attend. Uniforms are encouraged.

8:35-9:00am - Veterans Breakfast in Cafeteria (Students & Families)
9:00-9:15am – Flag Raising Ceremony
9:15-10:15am – Military Guest Classroom Visits (Recorded Videos also Welcome)

RSVP for Breakfast
RSVP for Classroom Visits Guest Speakers

9:15-9:30am
9:30-9:45am
9:45-10:00am
10:00-10:15am

Veterans Wall of Heroes

In celebration of Veterans Day, HES would like to recognize our Military Family Members who have served in the Armed Forces.

If your student would like to honor a Veteran family member and/or service member, please complete this form, and return it to your child’s teacher. You can submit several forms to recognize additional family members. Please include a picture of the military member(s) who are being honored if possible.

Forms were also sent home in Thursday Folders this week. Forms and pictures will be displayed in the hallway for all to see.

HES International Night - November 7, 2024 6:00-8:00pm

Calling all Military Families…Let’s showcase Military Culture!

If you’re a military family, it’s no secret to you that the military has its own unique lifestyle and culture. Children in the military community are rich with their own experiences and knowledge. There are many ways students can participate in International Night to share their culture, heritage, and traditions.

Showcase ideas: tabletop display, photos, tokens, maps showing all the places you’ve visited and lived, posters, collages, drawings, poems, food, uniforms, and a list of interesting facts about your culture, traditions, and, of course, yourself - or any presentation you prefer. Look for the sign up above in the newsletter and in Thursday Folders.

PTA Hayfield Elementary School Military Families Liaison

Did you know that the Hayfield Elementary School PTA has a Purple Star Military Liaison? Katie Hamlin ([email protected]) is our Military Liaison, and she represents our military families here at Hayfield.

Katie works closely with our Military & Family Life Counselor to welcome HES military families and help them connect. They work together to plan social activities, facilitate school events, organize family gatherings, etc. As our Military Liaison, Katie advocates for our HES Military families and acts as a bridge between the school and our military community.

We invite you to join the HES Military Families Facebook page, HES Military Families Connect.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

In Virginia during October, Disability History and Awareness activities provide an opportunity to create greater public awareness for individuals with disabilities, with the goal of full inclusion in our community.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - October 4

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Table of Contents

Calendar
Weekly Reminders
Disability History and Awareness Month
Indigenous Peoples' Day
Walk and Roll to School
Field Day Volunteers
SEL Screener
News from the Family Liaison
For Our Military Families: Military Matters
Community Events
Useful Links

October 7 and 8 - Restaurant Nights at Taco Bamba
October 9 - Walk and Roll to School Day
October 14 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.
October 17 - PTA Meeting
October 18 - Field Day
October 21 - 3 Hour Early Release | 12:20 p.m.
October 24 - Monster's Ball | 6:00 - 8:00 p.m.

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
The school does not accept food deliveries for students.
Lunch visitors are now welcome. Seating is limited at some tables.
Bring your ID when coming to the building.

Monday, October 14, is a student holiday and staff development day for Indigenous Peoples' Day. On the second Monday of October and the month of November, people all over the United States celebrate Indigenous Peoples’ Day and Native American Heritage Month. Students deserve meaningful, sustained opportunities to learn about the diverse perspectives, experiences, and contributions of Indigenous people (globally) year-round, and these celebrations are an opportunity to honor these important stories.
See the complete school year calendar.

Wednesday, October 9, 2024

What better way to enjoy the beautiful fall weather, than by walking and rolling to school with friends. The 28th annual National Walk and Roll to School Day will take place on Wednesday, October 9. We will meet at 7:50 a.m. in Hayfield Park and then walk to school. Everyone is welcome to join us.

If it should rain, this event will be cancelled.

Field Day Volunteers

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-51375402-2024

Thank you,

Andrew Pitts ([email protected]) and Maliya Tillery ([email protected])

SEL Screener

Students to Be Surveyed on Social-Emotional Learning

FCPS is committed to supporting the mental wellness of all students. The Social-Emotional Learning (SEL) Screener helps our students share their perspectives on how their schools and communities support them and help them develop the skills they need to succeed.

The screener is offered to all students in grades 3 through 12 in the fall and spring. It addresses skills such as achieving goals, understanding and managing emotions, establishing and maintaining relationships with adults and peers, and making responsible decisions. Students also share how successful their school and community are at making them feel valued, included, and supported. Screener data is used to plan programming for the division, schools, and individual students.

After each screening, results will be available in the Documents tab of SIS ParentVUE and mailed to families who don’t have a ParentVUE account. For more information, please visit the Social-Emotional Learning (SEL) Screener webpage.

Families who wish to opt their child out may do so by completing the opt-out form in the Annual Notice packet or SIS ParentVUE. For more information, please visit the Social-Emotional Learning (SEL) Screener webpage or contact our front office.

Please note that the SEL Screener is not the same as the anonymous Fairfax County Youth Survey, which will take place later this fall.

Supporting Your Child’s Mental Health

Children go through a lot of changes, and it can be hard to tell if their behavior is developmentally appropriate or if they could benefit from mental health support. It’s important to talk to your child and pay attention to their actions, especially these warning signs:

Increased irritability, hyperactivity, energy, and/or aggressive behavior.
Excessive sadness, hopelessness, or worries.
Loss of appetite, or significant weight gain or loss.
Lack of sleep or too much sleep.
A decline in grades, school avoidance, or attendance concerns.
Alcohol or drug use.
Withdrawal from activities and/or friends and family.
Thoughts of harming themselves or others.

If you notice any of these warning signs or feel your child may be experiencing a mental health challenge, help is available. Please contact Heather Kunz, our school psychologist, Erin Smith or Marvin Jones, school counselors, or Herston Phillips, school social worker at 703-924-4500, to discuss your concerns and identify resources. Find additional ways to support your child’s wellness.

If you or someone you care about is experiencing a mental health crisis such as thoughts of harming themselves or others, please take action right away. Call 988, go to the nearest emergency room, or contact the Sharon Bulova Center for Community Health Emergency Services at 703-573-5679.

News from the Family Liaison

Regional Job Fair hosted by Virginia Career Works
Northern Virginia Community College, Alexandria Campus. Register Here!
October 10, 2024 from 10:00 a.m. - 1:00 p.m.
Fine Arts Building - 3301 Netherton Drive, Alexandria, VA. Free Parking or take Metrobus: 25A, 25B, 25C, 25D, 28A or DASH Bus Line 31.

FCPS Multilingual Family Podcast

Listen and subscribe to a FCPS Multilingual Family Podcast to hear timely, important information related to school news.

· English

· Español (Spanish)

· العربية(Arabic)

· 한국어(Korean)

“In this episode, as you prepare for a successful school year, you are reminded to keep your ParentVUE account on the Student Information System up-to-date. Use it to keep track of your student’s grades, attendance, class schedules and much more. Use the Family Academy website for all things related to families in FCPS. You can submit questions, explore academic and community programs, register for classes like Early Literacy, Home Instruction for Parents of Preschool Children and Family Literacy, and read or subscribe to the latest Family Resource Center newsletter. Always feel free to contact your child’s school if you ever have any questions.”

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Oct 3-6, Hours Vary
26th Annual Octoberfest
Fort Belvoir Fremont Field

Enjoy a 4-day celebration that highlights authentic German cuisine, beverages, music, and dancing. Take part in the carnival, Volksmarch 5K Walk and much more. This is a fun-filled event geared toward the whole family. https://belvoir.armymwr.com/programs/oktoberfest

Blue Star Families Local Upcoming Events
https://bluestarfam.org/events/

Springfield Starbucks Coffee Connect
October 13 @ 1:00 pm - 2:30 pm
Starbucks 8098 Rolling Rd, Springfield, VA

Springfield Starbucks Storytime
October 16 @ 11:00 am - 12:00 pm
Starbucks 8098 Rolling Rd, Springfield, VA

November 8, 2024
HES Veterans Family Breakfast Celebration

Please join us for a special breakfast to honor our HES Veterans & Military Families in celebration of Veterans Day. Military Parents, Veterans, and their students are invited to attend. Event will take place in the HES cafeteria. More details to come.

Parent Webinars - linked below

Military Child Education Connection (MCEC)

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - September 27

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Table of Contents

Calendar
Weekly Reminders
SEL Screener
Introduction to AAP Informational Meeting
Walk and Roll to School
Field Day Volunteers
News from the Family Liaison
For Our Military Families: Military Matters
Community Events
Useful Links

October 1 - Introduction to AAP Informational Meeting | 6:00 p.m.
October 3 - Rosh Hashanah (No School)
October 4 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.
October 9 - Walk and Roll to School Day
October 14 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.
October 18 - Field Day

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
Lunch visitors will be welcomed beginning October 1st.
The school does not accept food deliveries for students.
Bring your ID when coming to the building.

SEL Screener

Students to Be Surveyed on Social-Emotional Learning

Supporting Your Child’s Mental Health

Increased irritability, hyperactivity, energy, and/or aggressive behavior.
Excessive sadness, hopelessness, or worries.
Loss of appetite, or significant weight gain or loss.
Lack of sleep or too much sleep.
A decline in grades, school avoidance, or attendance concerns.
Alcohol or drug use.
Withdrawal from activities and/or friends and family.
Thoughts of harming themselves or others.

Introduction to AAP Informational Meeting

There will be an Introduction to AAP Informational Meeting for parents on Tuesday, October 1st at 6:00 p.m. in the school Library. Any parents of students in grades K-6 are invited to attend. This meeting will discuss the levels of service for Advanced Academics as well as the process for screening and identification for these services. Please reach out to the Advanced Academic Resource Teacher, Avery Rothman [email protected], with any questions.

Get2Green Outdoor Cleanup

4th-6th grade students are invited to participate in a garden clean up at Hayfield on Tuesday, October 8 from 3:30-4:30 p.m. Mr. Pitts and Mrs. Taylor will be leading this effort, with the goal of cleaning up and tending to some of our outdoor spaces. Students would need to be picked up from Hayfield at 4:30 p.m. on that day. Permission forms will be distributed at school to interested students. Contact Mr. Pitts ([email protected]) or Ms. Taylor ([email protected]) for more information.

Wednesday, October 9, 2024

If it should rain, this event will be cancelled.

Field Day Volunteers

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-51375402-2024

Thank you,

Andrew Pitts ([email protected]) and Maliya Tillery ([email protected])

News from the Family Liaison

Help your Preschool Child Feel Confident for School
Contact Marily Grotz, Family Liaison, for more information.

The Home Instruction for Parents of Preschool Youngsters (HIPPY) program is now registering. In this one-hour a week meeting with the instructors and families. Caregivers will gain tools, skills, and confidence to practice school readiness. Instruction is available in English and Spanish.
The African Heritage Early Literacy class will be taking place at the Lorton Community Center this year. This program is for parents/caregivers with their children. It will be taught in English and anyone is welcome.
Fort Belvoir ES will be hosting an Early Literacy class and registration is now open. This is open to families who have base access and who have children who have not entered Kindergarten.
The Hispanic Early Literacy Class and Arabic Early Literacy classes are also registering now.

Regional Job Fair hosted by Virginia Career Works at Northern Virginia Community College, Alexandria Campus. Register Here!
October 10, 2024 from 10:00 a.m. - 1:00 p.m.
Fine Arts Building - 3301 Netherton Drive, Alexandria, VA. Free Parking or take Metrobus: 25A, 25B, 25C, 25D, 28A or DASH Bus Line 31.

Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Oct 2, 11 am - 1 pm
Farmers Market (Mobil Market)
Fort Belvoir ACS

Visit ACS on the first Wednesday of every month to pick up free fruits, vegetables and more. Don’t miss this opportunity to enjoy healthy, nutritious food with your family. https://belvoir.armymwr.com/calendar/event/mobile-market/6576556/92809

Oct 3-6, Hours Vary
26th Annual Octoberfest
Fort Belvoir Fremont Field

Fort Belvoir Primary Early Literacy Program, Wed. & Fri. 10am-noon

Children & families participate in fun school-like activities to prepare kids for kindergarten. Ages 1-5.

Blue Star Families Local Upcoming Events
https://bluestarfam.org/events/

Springfield Starbucks Coffee Connect
October 13 @ 1:00 pm - 2:30 pm
Starbucks 8098 Rolling Rd, Springfield, VA

Springfield Starbucks Storytime
October 16 @ 11:00 am - 12:00 pm
Starbucks 8098 Rolling Rd, Springfield, VA

November 8, 2024
HES Veterans Family Breakfast Celebration

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - September 20

GovDelivery2 months ago

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Table of Contents

Calendar
Weekly Reminders
Blue Star Welcome Week 2024
National Hispanic Heritage Month
Ordering School Pictures
Introduction to AAP Informational Meeting
Walk and Roll to School
Field Day Volunteers
Caregiver Checklist
For Our Military Families: Military Matters
Community Events
Useful Links

September 21-29 Blue Star Welcome Week
September 24 - Military Families Parent Coffee | 8:40-10:00 a.m.
September 25 - PTA Meeting | 7:00 p.m. (Library)
October 1 - Introduction to AAP Informational Meeting | 6:00 p.m.
October 3 - Rosh Hashanah (No School)
October 4 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.
October 9 - Walk and Roll to School Day

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
Lunch visitors will be welcomed beginning October 1st.
The school does not accept food deliveries for students.
Bring your ID when coming to the building.

Every year, approximately 600,000 military-connected families relocate. Most of these families move to new duty stations, while some transition out of the military and others transition in. Most of these moves take place over the summer, and Fairfax County Public Schools is committed to ensuring our military families feel welcomed and a sense of belonging to their local community.

Blue Star Welcome Week is an opportunity for our community to welcome our military-connected families and show them our appreciation for their service and sacrifices. Throughout the week, FCPS will help ease their transition through events, messages, actions of welcome, and opportunities to make meaningful connections. Please help us welcome our military families during Blue Star Welcome Week, September 21 - September 29, and throughout the year!

#BlueStarWelcomeWeekFCPS

From September 15 to October 15 we recognize
and celebrate the histories, cultures, and contributions of the members of our community whose ancestors came from Spain, Mexico, the Caribbean, and Central and South America.

Ordering School Pictures

Still need to order School Pictures? It's not too late...Here are the steps!

Introduction to AAP Informational Meeting

Wednesday, October 9, 2024

If it should rain, this event will be cancelled.

Field Day Volunteers

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-51375402-2024

Thank you,

Andrew Pitts ([email protected]) and Maliya Tillery ([email protected])

✔️ Parent/Caregiver Checklist:

Have You Completed These Important Forms?

🩹 Immunization Requirements

Please check with your healthcare provider as soon as possible to make sure your child is up to date on the immunizations required by the state of Virginia. Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school. Contact Marily Grotz, Family Liaison, [email protected] for assistance with an Immunization Action Plan.

Student Rights and Responsibilities (SR&R)

The SR&R document explains expectations for student behavior and adult responses. Parents using SIS ParentVUE will be prompted to sign the document when logging in to that platform. A printable version of the document with a signature sheet is available on the SR&R webpage. This form should be signed and returned by Friday, September 30.

For Our Military Families: Military Matters

Military Families Parent Coffee - HES Cafeteria
September 24, 8:40-10:00am

Please join us for our HES PTA Military Families Parent Coffee as we celebrate Blue Star Welcome Week. We are honored to welcome our military-connected families and thank you for your service and sacrifices. If you have lived here for a while, please share your knowledge of HES and the local community to support our new families.

Contact: Katie Hamlin – HES PTA Military Liaison, [email protected]
Shelly Oberst, Military Family & Life Counselor, [email protected]

Blue Star Families Local Upcoming Events: https://bluestarfam.org/events/

Arlington Penrose Starbucks Coffee Connect
October 8 @ 10:00 am - 11:30 am
Starbucks 2413 Columbia Pike, Arlington, VA

Springfield Starbucks Coffee Connect
October 13 @ 1:00 pm - 2:30 pm
Starbucks 8098 Rolling Rd, Springfield, VA

Springfield Starbucks Storytime
October 16 @ 11:00 am - 12:00 pm
Starbucks 8098 Rolling Rd, Springfield, VA

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - September 13

GovDelivery2 months 1 week ago

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Table of Contents

Calendar
Weekly Reminders
National Hispanic Heritage Month
Back-to-School Night
Field Day Volunteers
Caregiver Checklist
Advanced Academic Programs (AAP) Elementary Continuum of Services
Safety Drills During the School Year
For Our Military Families: Military Matters
Community Events
Useful Links

September 16 - 3 Hour Early Release | 12:20 p.m.
September 17 & 18 - Hangry Burger PTA Restaurant Night
September 19 - Back-to-School Night | 6:00-7:30 p.m.
September 24 - Military Families Parent Coffee | 8:40-10:00 a.m.
September 25 - PTA Meeting | 7:00 p.m.
October 1 - Introduction to AAP Informational Meeting | 6:00 p.m.
October 1 - Free and Reduced-Price Meal Application Due. Apply Here.
October 3 - Rosh Hashanah (No School)
October 4 - Student Holiday (No School) School office hours |
9:00 a.m. - 12:00 p.m.

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
Lunch visitors will be welcomed beginning October 1st.
The school does not accept food deliveries for students.
Bring your ID when coming to the building.

From September 15 to October 15, FCPS recognizes and celebrates the histories and cultures of the members of our community who trace their heritage to Mexico, the Caribbean, and Central and South America. Learn more about the heritage months, celebrations, and traditions celebrated in FCPS. Learn more about National Hispanic Heritage Month.

Upcoming Community Celebrations:

September 14, 2024: Hispanic Heritage Month at Patrick Henry

September 15, 2024: MOLA Presents: Mi Pequeño El Salvador Festival

September 28-29, 2024: Fiesta DC

October 5, 2024: Fiesta Fairfax

Back-to-School Night

September 19 | This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. Spanish Translator will be available for this event. Email Marily Grotz, Family Liaison, at [email protected] for information.

6:00-6:10 p.m. Meet & Greet for Session
6:10-6:15 p.m. Welcome Video
6:15-6:45 p.m. Classroom Presentation (Back-to-School Info)
6:45-7:00 p.m. Transition and Meet & Greet for Session 2
7:00-7:30 p.m. Classroom Presentation #2 (Back-to-School Info Repeated)

*There are two sessions for families that have more than one child at HES. The teachers will be presenting identical information in Session 1 and Session 2. Specialists will be in their classrooms. Feel free to stop by and say hello.

Art – Ms. Halvorson in room 115

Music – Mr. White in room 125 and Mr. Bennett in room 121

PE – Mr. Pitts and Ms. Tillery in the gym

Library & Technology – Ms. Ergler and Ms. Snyder in the library

ESOL – Christine Ludolph in room 116

Reading – Kendra Trainer in room 124

Math – Sara Wilska in room 315

Field Day Volunteers

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-51375402-2024

Thank you,

Andrew Pitts ([email protected]) and Maliya Tillery ([email protected])

Caregiver Checklist

✔️ Have You Completed These Important Forms?

We understand that the multiple school forms caregivers receive during the first weeks of school can feel overwhelming, but each one helps set your child up for a successful school year! If you do not have a SIS ParentVUE account, please contact your child’s school for an activation code and follow the directions on the SIS ParentVUE Account webpage.

🩹 Immunization Requirements

You may check your child’s immunization compliance and submit their immunization record in SIS ParentVUE. Records may also be delivered to your school’s front office. Alternative immunization documents (below) may also be provided to your school’s front office, but they may not be uploaded in ParentVUE:

A healthcare provider’s written statement specifying all administered immunizations.
A healthcare provider’s written statement of a permanent or temporary medical exemption.
A notarized Religious Exemption form objecting to the administration of immunizations due to conflicts with religious tenets or practices.

Find more information on immunizations.

📋 Permission Forms

Families can easily grant permission for their children to access a variety of school resources through the Parent Digital Consent system. Parents can opt their child in or out of resources including online educational tools, school counseling services, and tutoring services. They can also change how student information is managed.Visit the Parent Digital Consent webpage to access the system. Watch this video to see how to use the tool.

Student Rights and Responsibilities (SR&R)

Advanced Academic Programs (AAP) Elementary Continuum of Services

Fairfax County Public Schools (FCPS) is committed to challenging all students through talent development efforts and differentiated instruction to meet the needs of advanced learners. 

FCPS offers a continuum of advanced academic services for all students in Grades K-12. The continuum of services approach recognizes unique student needs and focuses on matching services, not labeling students. Through the continuum, students have:

Multiple entry points for deeper learning opportunities in specific areas of need as they develop.
A cluster group of students with similar academic needs to continue growing in their learning.

Teachers, Advanced Academic Resource Teachers (AARTs), and school administrators work together to provide the following levels of service at the elementary level:

Access to Rigor, Grades K-6
All students have opportunities to think critically, reason, and problem-solve. 

All teachers use critical and creative thinking strategies in their lessons.
Classroom teachers provide opportunities using materials from the AAP Curriculum Framework a minimum of once per quarter.

Because Access to Rigor is for all FCPS students, there is not a screening process.

Subject-Specific Services, Grades K-6
Some students are strong in a specific subject area. Classroom teachers may adjust instruction for students in these area(s) by:

Providing different assignments and resources in those subjects,
Grouping students by their strengths, interests, and readiness, and
Providing additional challenges using materials from the AAP Curriculum Framework.

Student needs for Subject-Specific differentiation are re-evaluated each year at the local school.

Part-Time Services, Grades 3-6
Some students have advanced academic needs in multiple subject areas in addition to specific subject differentiation. They need Part-Time AAP services. 

Students work with other students that have similar academic needs through weekly pull-out classes or weekly co-taught lessons with the AART and classroom teacher.
Teachers provide frequent opportunities to use materials from the AAP Curriculum Framework in Language Arts, science, social studies, and/or mathematics.

Part-Time services continue through Grade 6. Students do not need to be evaluated each year.

Full-Time Services, Grades 3-8
Some advanced learners need a Full-Time advanced academic program with differentiated instruction in all four core content areas (Language Arts, mathematics, social studies, and science). 

Students eligible for Full-Time AAP services are cluster grouped on a Full-Time basis and receive:

Full-Time use of materials from the AAP Curriculum Framework in Language Arts, mathematics, science, and social studies, and
Curriculum that is differentiated through acceleration, depth, and complexity of content.

Full-Time services continue through Grade 8. Students do not need to be evaluated each year.

Screening for Advanced Academic Program Services
Multiple data points are reviewed holistically to determine eligibility for all FCPS advanced academic services. Committees consider student work from opportunities with AAP lessons, examples of student reasoning or gifted behaviors from class discussions and activities, progress reports, achievement and ability scores, and parent input. Committees consider whether students have access to a group of students with similar academic needs to support academic conversations and growth in the classroom. No pieces of the data are weighted in the holistic screening process.

Eligibility decisions for Subject-Specific and Part-Time AAP services are made by a committee at the local school, and screening is ongoing throughout the school year. To refer for Subject-Specific and Part-Time AAP services, submit the AAP School-Based Referral Form to the AART at the local school.

Eligibility decisions for Full-Time services are made by the countywide central selection committee.

Screening for Full-Time services occurs during specific screening cycles:  

Fall screening is available for students who are new to FCPS since January.

The fall screening referral window is from the first day of school - October 15.

Spring screening is available for any Grade 2-7 FCPS-enrolled student.

The spring screening referral window is from the first day of school - December 15.

Please do not wait for test scores before submitting a referral for your student in Grades 2-7. Referrals submitted after the Full-Time services referral windows noted above will not be accepted.

Referral forms for all advanced academic program services are found at https://www.fcps.edu/node/38893.

For more information, please visit the AAP website at: https://www.fcps.edu/registration/advanced-academics-identification-and-placement/current-fcps-students.

Ability Testing
FCPS uses ability testing as one consideration of the holistic screening process for advanced academic services. Test scores are not weighted or prioritized in the holistic screening process.  

All students in Grade 1 take the Naglieri Nonverbal Ability Test (NNAT).
All students in Grade 2 take the Cognitive Abilities Test (CogAT). 
NNAT and/or CogAT may be administered to students in Grades 3-6 who do not have an ability test score during the regularly scheduled testing windows.

Parents or guardians may request a one-time retest of either the CogAT or the NNAT in grades 3-6. Requests must be made during the fall testing windows. Please contact the school testing coordinator, Sara Wilska ([email protected]) or AART, Avery Rothman ([email protected]), no later than September 15 to request the CogAT or October 15 for the NNAT.

Elementary Parent Information Meeting

A parent information meeting will be held at Hayfield Elementary on Tuesday, October 1st at 6pm. The AART, Avery Rothman ([email protected]) will provide information about the continuum of AAP services, explain the screening processes, and answer questions about advanced academic services.

Young Scholars
The FCPS Young Scholars model seeks to identify and affirm, from an early age, students with high academic potential from groups historically underrepresented in advanced academic programming. The goal of the model is to eliminate barriers for Young Scholars’ access to and success in advanced academic opportunities in elementary, middle, and high school.

Twice-Exceptional (2e)
Some gifted students with advanced learning needs may also have a learning disability. Twice-exceptional (or “2e”) students need strengths-based instruction while receiving advanced programming. The FCPS continuum of AAP services provides multiple entry points to meet student needs while also supporting their learning challenges. FCPS has created a 2e handbook to help schools and families understand how to identify and serve 2e students. You can find these resources by going to www.fcps.edu and searching “2e.”

Safety Drills During the School Year

Keeping students and staff safe is a priority for FCPS. Each school has an emergency preparedness plan to respond to incidents such as fires and tornadoes. Schools are required by state law to practice emergency drills, including lockdown drills, each year. Schools are also required to notify parents and guardians at least 24 hours before a school conducts a lockdown drill. However, schools are not required to give the specific date and time of the drill in advance.

The first lockdown drill of the school year must take place within the first 20 days of school. Preschool and kindergarten students are exempt from practicing the first lockdown drill.

Your child may come home and talk about their experience during the drill. We encourage you to talk with your child about the importance of being prepared for emergencies. Please review these frequently asked questions to support your students before and after school lockdown drills.

⚠️ Know Our Security Terms

FCPS uses specific terminology to describe the actions school staff and students should take to ensure safety in a variety of situations. It is important for staff, families, and students to understand what the different terms mean and how they impact school operations.

Watch this video to learn about safety terms including lockdown; secure the building; and stay put, stay tuned.

If students, staff, or community members have a safety concern at school (that is not an immediate emergency), they should submit a tip to the FCPS Safety Tipline. In an emergency, please call 9-1-1.

For Our Military Families: Military Matters

Military Families Parent Coffee - HES Cafeteria
September 24, 8:40-10:00am

Let’s connect with each other and create a sense of belonging as we celebrate Blue Star Families Welcome Week.

Contact: Katie Hamlin – HES PTA Military Liaison, [email protected]
Shelly Oberst, Military Family & Life Counselor, [email protected]

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - September 6

GovDelivery2 months 2 weeks ago

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Table of Contents

Calendar
Weekly Reminders
Fall Picture Day
Early Release Monday Survey
Back-to-School Night
Introduction to AAP Informational Night
Safety Drills During the School Year
2024 Student Rights and Responsibilities
Free and Reduced-Price Meals
Immunizations and Records
For Our Military Families: Military Matters
Useful Links

September 10 - Fall Picture Day
September 13 - Military Families Ice Cream Social
September 16 - 3 Hour Early Release - Complete Survey
September 17 & 18 - PTA Restaurant Night (Hangry Burger)
September 19 - Back-to-School Night
September 24 - Military Families Parent Coffee
September 25 - PTA Meeting

See the complete school year calendar

Weekly Reminders

Dismissal changes should be submitted to the office by 2:30 p.m
No student may be checked-out after 3:00 p.m. Pease arrive early.
Lunch visitors will be welcomed beginning October 1st to ensure school staff have time to teach and reinforce cafeteria routines and procedures.
The school does not accept food deliveries for students
Please make sure to bring your ID when coming to the building

Fall Picture Day - September 10

Check your students' Thursday folder for more information on how to order school pictures.

Early Release Mondays

To help plan for our school’s childcare needs during the early release Mondays, please complete this form: https://forms.gle/v7WBMmGa22gqn8pw6 for each of your children who are enrolled at Hayfield Elementary. The form covers the first two early release Mondays, scheduled for September 16, 2024 and October 21, 2024. If you have multiple children, you will need to submit multiple forms. Staff will confirm the after school supervision plan for each student. Please complete this form as soon as possible.

Back-to-School Night

*There are two sessions for families that have more than one child at HES. The teachers will be presenting identical information in Session 1 and Session 2.

Introduction to AAP Informational Meeting

There will be an Introduction to AAP Informational Meeting for parents on Tuesday, October 1st at 6:00 PM in the school Library. Any parents of students in grades K-6 are invited to attend. This meeting will discuss the levels of service for Advanced Academics as well as the process for screening and identification for these services. Please reach out to the Advanced Academic Resource Teacher, Avery Rothman [email protected], with any questions.

Safety Drills During the School Year

The first lockdown drill of the school year must take place within the first 20 days of school. Preschool and kindergarten students are exempt from practicing the first lockdown drill.

⚠️ Know Our Security Terms

Watch this video to learn about safety terms including lockdown; secure the building; and stay put, stay tuned.

If students, staff, or community members have a safety concern at school (that is not an immediate emergency), they should submit a tip to the FCPS Safety Tipline. In an emergency, please call 9-1-1.

2024 Student Rights and Responsibilities

FCPS’ Student Rights and Responsibilities document (SR&R) explains expectations for student behavior and adult responses to enhance school safety and to create a fair, equitable, and supportive school environment. Read Superintendent Dr. Michelle Reid’s letter to families regarding the SR&R.

Parents/caregivers should talk to their child(ren) about expectations for this school year. Also, please log in to SIS ParentVUE and sign to acknowledge your review of the SR&R, or sign and return the signature sheet to your child’s school by Monday, September 30.

You can submit questions online regarding the SR&R.

Free and Reduced-Price Meals

According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost.

Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.

Apply on the Free and Reduced-Price Meals webpage.

Immunizations and Records

Are Your Child’s Immunizations and Records Up to Date?

In Virginia, it's required by law for students to have certain immunizations to attend school. This is supported by guidance from the Centers for Disease Control and Prevention (CDC), the Virginia Department of Health, and FCPS Regulation 2101.

Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.

You can check your child’s immunization compliance by accessing ParentVUE.

Families of students with incomplete immunization records need to provide acceptable proof of immunization to their child's school as soon as possible. You can find the list of required immunizations on the General Registration Immunizations webpage.

If your child’s immunizations are incomplete, here's what you need to do:

Get your child’s immunization record from one of these places:

Request immunization records for free through the Virginia Immunization Information System (VIIS).
If your child was immunized outside Virginia, get records from those states’ systems.
Request records from your healthcare provider. Some may charge for copies.

Submit your child’s immunization record to your child’s school.

Families should submit their child’s completed immunization records before September 30.

Please visit FCPS’ website for more information. If you would like to speak with an FCPS staff member, please leave a message at one of the phone numbers below. Thank you for supporting our students' health and well-being.

For Our Military Families: Military Matters

Upcoming Events

September 13 – Military Families Ice Cream Social
September 24 – Blue Star Families Welcome Event

Military Families Ice Cream Social - HES Playground
September 13, 3:30pm

Please join us to kick off the new school year.

Click here to RSVP or to Volunteer

Military Families Parent Coffee - HES Cafeteria
September 24, 8:40-10:00am

Let’s connect with each other and create a sense of belonging as we celebrate Blue Star Families Welcome Week.

Contact: Katie Hamlin – HES PTA Military Liaison, [email protected]
Shelly Oberst, Military Family & Life Counselor, [email protected]

Career Connection Expo - Fort Belvoir Community Center
September 12, 2024 from 11:00am-2:00pm

The Army Community Service (ACS) Employment Readiness Program is hosting this event for military spouses to support and assist them as they search for meaningful employment.

Military Child Education Coalition - Weekly Parent Webinar
Balanced Parenting
Wednesday, September 11 at noon

In this webinar, we discuss different parenting styles with a focus on balanced parenting and, offer strategies and techniques to try at home to support a healthy dynamic. Military Child Education Coalition

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - August 30

GovDelivery2 months 3 weeks ago

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Table of Contents

Calendar
Reminders
Meet our New Staff
Early Release Monday Survey
Back-to-School Night
2024 Student Rights and Responsibilities
Safety Drills During the School Year
Report Full-Day Absences in ParentVUE
Lunch with your Child(ren)/Food Delivery
Student Consent Forms
Free and Reduced-Price Meals
Immunizations and Records
For Our Military Families: Military Matters
Useful Links

September 2 - Labor Day Break (No School)
September 10 - Fall Picture Day
September 13 - Military Families Ice Cream Social
September 16 - 3 Hour Early Release - Complete Survey
September 19 at 6:00-7:30 p.m. - Back-to-School Night

See the complete school year calendar

Reminders

Dismissal changes should be submitted to the office by 2:30 p.m.
No student may be checked-out after 3:00 p.m. Pease arrive early.
Please make sure to bring your ID when coming to the building

Meet our New Staff

Danielle Zehr, 6th Grade Teacher

Avery Rothman, AART

Monique Beck, SPED Lead Teacher

Jennifer Reyes, SPED IA

Maliya Tillery, P.E. Teacher

Herston Phillips, Social Worker

Early Release Mondays

Back-to-School Night

*There are two sessions for families that have more than one child at HES. The teachers will be presenting identical information in Session 1 and Session 2.

2024 Student Rights and Responsibilities

You can submit questions online regarding the SR&R.

Safety Drills During the School Year

The first lockdown drill of the school year must take place within the first 20 days of school. Preschool and kindergarten students are exempt from practicing the first lockdown drill.

⚠️ Know Our Security Terms

Watch this video to learn about safety terms including lockdown; secure the building; and stay put, stay tuned.

If students, staff, or community members have a safety concern at school (that is not an immediate emergency), they should submit a tip to the FCPS Safety Tipline. In an emergency, please call 9-1-1.

New Feature in ParentVUE: Report Full-Day Absences

Starting on the first day of school, Monday, August 19, parents/caregivers can submit full-day absences through FCPS’ SIS ParentVUE platform. This will make reporting and tracking absences easier for our school.

Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:

How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
More Ways to Report: Use our attendance email - [email protected]

Where to Get Help: Visit FCPS’ Attendance Reporting webpage for step-by-step instructions.

Lunch with your Child(ren)/Food Delivery

To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.

FCPS Food Services provides options for breakfast and lunch every day and participates in the Federal Free and Reduced Meals (FRM) grant that provides free or reduced priced meals for students who qualify. Bringing in restaurant food to your child during lunch is HIGHLY discouraged. We do not accept deliveries from outside food vendors/delivery service.

Student Consent Forms

Student consent forms currently available on ParentVue will be moved to the Parent Digital Consent System (PDC). Families can log into the PDC using their ParentVue credentials to complete consent forms assigned to their child. If you have a new ParentVue account, you must wait 24 hours after it is created to use the PDC.

https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/

Forms available include:

School Counseling Opt-out, Digital Resources Consent, SEL Screener Opt-Out, Family Life Education Opt-out, SOL Retest Permission Objection, Release of Directory Information to the Public Objection, Release of Information to Outside Organizations

Free and Reduced-Price Meals

Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.

Apply on the Free and Reduced-Price Meals webpage.

Immunizations and Records

Are Your Child’s Immunizations and Records Up to Date?

Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.

You can check your child’s immunization compliance by accessing ParentVUE.

If your child’s immunizations are incomplete, here's what you need to do:

Get your child’s immunization record from one of these places:

Request immunization records for free through the Virginia Immunization Information System (VIIS).
If your child was immunized outside Virginia, get records from those states’ systems.
Request records from your healthcare provider. Some may charge for copies.

Submit your child’s immunization record to your child’s school.

Families should submit their child’s completed immunization records before September 30.

For Our Military Families: Military Matters

Mark Your Calendar – Upcoming Events & Dates

September 13 – Military Families Ice Cream Social
September 21-29 – Blue Star Welcome Week, Blue Star Families

Military Families Ice Cream Social
Please join us to kick off the new school year.
September 13th at 3:30pm
HES Playground

Contact: Katie Hamlin – HES PTA Military Liaison, [email protected]
Shelly Oberst, Military Family & Life Counselor, [email protected]

Click here to RSVP or to Volunteer

Military Child Education Coalition - Weekly Parent Webinar:

Study Skills for Students with Exceptional Skills
Tuesday, September 3 at noon

Join us in a special two-part series tailored to students with exceptional needs. This webinar will cover studying challenges and how to overcome them. We will explore organizational tips and resources for parents to help them best support their students at home.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - August 23

GovDelivery2 months 4 weeks ago

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Table of Contents

Calendar
Meet our New Staff
Chat with Admin
HES Student Handbook
Report Full-Day Absences in ParentVUE
Dismissal
Lunch with your Child(ren)/Food Delivery
Buses and Delays
Back-to-School Night
EPI School Supplies
Student Online Verification/Update (OVU)
Student Consent Forms
Driver's License/ID
Free and Reduced-Price Meals
Immunizations and Records
Useful Links

August 30 & September 2 - Labor Day Break (No School)
September 10 - Fall Pictures
September 19; 6:00-7:30 p.m. - Back-to-School Night

See the complete school year calendar

Meet our New Staff (more to come)

Tracy Green, 3rd Grade Teacher

Dr. Marvin Jones, School Counselor

Chat with Admin

Thursday, August 29; 9:00-9:30 a.m.

Do you have questions, wonderings, and/or thoughts that you would like to share? We realize that not every family is able to attend in-person events, so we cordially invite families to join us online for select dates throughout the 2024-2025 school year. The first session will be August 29 from 9:30-9:30. Please register here to access the link (a new link will be sent for each session).

HES Student Handbook

Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.

New Feature in ParentVUE: Report Full-Day Absences

Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:

How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
More Ways to Report: Use our attendance email - [email protected]

Where to Get Help: Visit FCPS’ Attendance Reporting webpage for step-by-step instructions.

Dismissal

IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:

If you need to change your child's mode of transportation for dismissal. Please complete this form. This form is for temporary changes ONLY and should be submitted the same day of the needed change. For safety reasons, and to ensure, changes submitted are fulfilled in a timely manner, dismissal changes MUST be submitted by 2:30 p.m. Requests submitted after 2:30 p.m. will not be fulfilled and students will be sent home via their regular mode of transportation.

Lunch with your Child(ren)/Food Delivery

To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.

Buses and Delays

Thank you for your patience as we all get used to new routines this school year. We appreciate our families following Kiss and Ride procedures and being patient while waiting for your children’s buses.

If your student’s bus is delayed, you may access the Bus Delay Notification System or use the Here Comes the Bus mobile app to receive the delayed bus report. Email messages will be sent to announce significant bus delays. Please contact the Transportation Office at 703-446-2150 with any additional questions. For concerns after 5:30 p.m., contact Safety and Security at 571-423-2000.

Update your contact information in SIS ParentVUE to make sure you receive email messages about bus delays.

Back-to-School Night

Back-to-School Night; September 19: This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. More information regarding scheduling will be sent in future newsletters.

EPI School Supplies

We have been given an extension to order school supplies. To order, parents just need to go to the EPI website (www.EducationalProducts.com/ShopPacks) and enter this School ID (HAY027) or search for our school by zip code. This oppprtunity is available through 8/25. School supplies will be delivered to your home address.

Student Online Verification/Update (OVU)

The OVU packet allows parents to electronically update phone numbers, emergency contacts, health conditions, and add new immunizations dates for their students via ParentVUE. For more information, please visit SIS ParentVUE Online Verification/Update (OVU) Packet.

Student Consent Forms

https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/

Forms available include:

School Counseling Opt-out Digital Resources Consent SEL Screener Opt-Out Family Life Education Opt-out SOL Retest Permission Objection to Release of Directory Information to the Public Objection to Release of Information to Outside Organizations

Don't forget your driver's license or ID!

The safety and security of our students and our staff are of utmost importance. Every visitor who enters the building is monitored. All visitors entering HES need to have a valid driver’s license/ID and sign-in using the Visitor Management System (VMS). The VMS will issue each visitor a sticker that should always be worn when in the building. Your license or ID is also required when checking out your child(ren).

Free and Reduced-Price Meals

Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.

Apply on the Free and Reduced-Price Meals webpage.

Immunizations and Records

Are Your Child’s Immunizations and Records Up to Date?

Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.

You can check your child’s immunization compliance by accessing ParentVUE.

If your child’s immunizations are incomplete, here's what you need to do:

Get your child’s immunization record from one of these places:

Request immunization records for free through the Virginia Immunization Information System (VIIS).
If your child was immunized outside Virginia, get records from those states’ systems.
Request records from your healthcare provider. Some may charge for copies.

Submit your child’s immunization record to your child’s school.

Families should submit their child’s completed immunization records before September 30.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Important Back-to-School Information

GovDelivery3 months ago

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Table of Contents

Calendar
Meet our New Staff
HES Student Handbook
Report Full-Day Absences in ParentVUE
SIS ParentVUE
Early Release Mondays
Transportation, Arrival, and Dismissal
Lunch with your Child(ren)/Food Delivery
Back-to-School Night
Health Room Greeting
EPI School Supplies
Student Online Verification/Update (OVU)
Student Consent Forms
Driver's License/ID
Free and Reduced-Price Meals
Immunizations and Records
HSS Band/Orchestra Event
Useful Links

August 19 - FIRST DAY OF SCHOOL
August 30 & September 2 - Labor Day Break (No School)
September 19; 6:00-7:30 p.m. - Back-to-School Night

See the complete school year calendar

Meet our New Staff (more to come)

Alexa Merrel, 4th Grade Teacher

Selena Galeas, Special Education Teacher

Maria Vargas Chavez, 3rd Grade Teacher

Yolanda Garrett, ESOL Teacher

Stephanie Halvorson, Art Teacher

HES Student Handbook

Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.

New Feature in ParentVUE: Report Full-Day Absences

Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:

How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
More Ways to Report: Use our attendance email - [email protected]

Where to Get Help: Visit FCPS’ Attendance Reporting webpage for step-by-step instructions.

SIS ParentVue

Access your student’s attendance records, grades, and assignments at any time with SIS ParentVUE. Caregivers should receive an activation code when they register their child.

Once you have activated a ParentVUE account for an FCPS student, you will keep the same account until the student graduates. Information about students in the same family can be accessed through the same ParentVUE account. Access SIS ParentVUE by using an app on your iPhone, iPad, or Android devices.

Need help creating a SIS ParentVUE account? This video walks through the steps. Find out more about SIS ParentVUE.

Early Release Mondays

As you may have heard, a requirement for Elementary Teachers (classroom, special education, and ESOL) from the Virginia Literacy Act includes approximately 27 hours of asynchronous training focused on the Science of Reading and evidenced-based literacy during the 2024-2025 school year. As a result, Fairfax County Public Schools has planned for 7 early release Mondays starting in September.

Please note the dates and times for your calendars listed below. These dates only apply to elementary school-age students.

Hayfield Elementary will begin dismissal at 12:20 pm on the following days:

September 16
October 21
November 18
February 10
March 10
April 21
May 12

FCPS has created a webpage to provide detailed information about the early release Mondays.

PLEASE READ AND COMPLETE THE SURVEY BELOW:

Dear Parent/Caregiver,

The Early Release Mondays planned throughout the school year for elementary schools are essential to allow educators time for planning and professional development. Students will be dismissed 3 hours early seven times throughout the school year and are encouraged to return home via their normal route. However, we understand there may be a childcare hardship because of the early release Mondays for many of our families. To resolve these concerns, student supervision will be available for families who need it.

The following dates are planned for Early Release Mondays throughout the school year:

September 16
October 21
November 18
February 10
March 10
April 21
May 12

To help plan for our school’s childcare needs during the early release Mondays, please complete this form: https://forms.gle/v7WBMmGa22gqn8pw6 for each of your children who are enrolled at Hayfield Elementary. The form covers the first two early release Mondays, scheduled for September 16, 2024 and October 21, 2024. If you have multiple children, you will need to submit multiple forms. Staff will confirm the after school supervision plan for each student. Please complete this form no later than August 19, 2024.

Transportation, Arrival, and Dismissal

IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:

NEEDED: Transportation Information for your Child(ren)

Prior to the first day of school on Monday, August 19, we need to know how every student is going home. Please take a moment to complete this form. This form should be completed for each individual child.

The first day of school is Monday, August 19. Parents may walk their students to their classroom on the first day of school only.

Bus Routes will be posted to SIS ParentVUE accounts the week of August 12. Bus riders will be released from their bus at 8:25 a.m. and will enter the building through Door 1.

Walkers will use Door 3 (the back courtyard). We ask that parents/guardians say goodbye to their walkers at Door 3 beginning the second day of school, Tuesday, August 20. We will always have staff members available to ensure students get to their classrooms safely. Door 3 will open at 8:25 a.m., unless your child is purchasing breakfast. If breakfast is being purchased, walkers may enter Door 3 at 8:20 a.m. Please note the arrival time of your child(ren), as we do not have school staff available to supervise students before 8:20 a.m. For dismissal, you may meet your child(ren) in grades 2-6 at Door 3 (the back courtyard) at 3:20 p.m. Kindergartners and 1st graders will be released though Door 10 and must be met by a parent/guardian or a sibling who is 7th grade or older.

Kiss and Ride students will enter Door 2 starting at 8:20 a.m. for arrival – students must remain in your car until a patrol or staff member opens the door for them. If you arrive at school after 8:35 a.m., please park and bring your child to the Main Office to check-in. Pick-up for Kiss and Ride will begin at 3:20 pm. and children will exit through Door 2.

Lunch with your Child(ren)/Food Delivery

To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.

Back-to-School Night

Health Room Greeting

Dear Parent or Guardian:

Greetings from your school Health Room!

The Fairfax County Health Department (FCHD) School Health Division’s primary goal is to promote the overall health and well-being of school-aged children. The School Health Division consists of Public Health Nurses (PHNs) and School Health Aides (SHAs) who provide a variety of services to accomplish this goal. PHNs develop individualized health care/action plans for students with complex health conditions and provide health training to school staff to support students’ health needs during the school day. Meanwhile, SHAs deliver direct care to sick and injured students by following standardized protocols or individualized health care/action plans. They are also responsible for administering medications and conducting vision and hearing screenings.

School Health Room Services Include:

Care of sick and injured students in accordance with the Fairfax County Public Schools (FCPS) School Health Emergency Temporary Care Guidelines and students’ individualized health care/action plans, if applicable.
Administration of medication provided by parents/guardians with proper authorization completed by their health care provider.
Coordination of care for students with chronic health conditions during the school day.
Hearing and vision screening (grades K, 3, 7, 10, new to FCPS, and those students referred by teachers and parents/guardians).

How can you help your school health room provide the best possible care?

Keep your student home when they are sick. Refer to FCPS Document- Can My Child Go To School
Complete the Health Information form on paper or electronically in SIS ParentVUE Online Verification/Update Packet
Throughout the school year, advise and update the SHA or PHN of any changes to your student’s health condition that will impact their school day.
Provide current home, work, and alternate telephone numbers in SIS ParentVUE Online Verification/Update Packet or Emergency Care Card on paper.
Immediately notify the physical education (PE) teacher if your child has any PE restrictions and provide the PE teacher with a FCPS Physician Referral for Participation in Physical Education Form (SS/SE-200) completed by your healthcare provider.
If medication must be administered during the school day, please follow the guidelines established in the current version of FCP S Regulation 2102.

Complete and submit the FCPS medication authorization forms annually, as applicable:

Medication Authorization (SS/SE-63)
Authorization for Anaphylaxis Action Plan(SS/SE-64) (updated4/24) for epinephrine
Authorization for Virginia Asthma Action Plan (SS/SE-65) (updated 4/24) for asthma rescue medication.

Provide the school with properly labeled containers (your pharmacist will usually provide an extra container if requested). Only a 30-day supply of prescription medication should be brought into school at a time. It is the parent/guardian's responsibility to bring additional refills, if needed, to the school.
Medications must be transported to and from school by a parent/guardian; except, with parent/guardian approval, a high school student may carry over-the-counter (OTC) medications to and from the school health room and pick up the backup medication from the health room with documented parent/guardian permission.
Medications must be kept in the school health room or other school-approved location unless approved for the student to carry it during school hours. Students approved to carry their own medication, should have a second dose kept in the school health room.
OTC medication for headache, muscle ache, orthodontic pain, or menstrual cramps may be given as needed throughout the school year with only the parent/ guardian signature on part II of the FCPS Medication Authorization Form. No more than 100 pills/tablets of OTC medication should be brought to school at a time (must be in unopened original container/packaging).
OTC medications other than pain relievers may be given up to ten consecutive school days with the parent/guardian signature on the FCPS Medication Authorization form before a health care provider’s authorization is required.
Cough drops and throat lozenges may be carried and used by students in kindergarten through grade 12 as needed throughout the school year, provided that they are in the original container or packaging. Students must not share cough drops or throat lozenges under any circumstances.

Thank you for your cooperation and assistance in helping to make this a safe and healthy school year for all FCPS students.

If you have any questions, feel free to call either your School Health Aide, Debi Richardson, at 703-924-4510 or your school Public Health Nurse, Nohelia Yanes, RN, at 571-748-8382.

EPI School Supplies

Student Online Verification/Update (OVU)

Student Consent Forms

https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/

Forms available include:

Don't forget your driver's license or ID!

Free and Reduced-Price Meals

Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.

Apply on the Free and Reduced-Price Meals webpage.

Immunizations and Records

Are Your Child’s Immunizations and Records Up to Date?

Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.

You can check your child’s immunization compliance by accessing ParentVUE.

If your child’s immunizations are incomplete, here's what you need to do:

Get your child’s immunization record from one of these places:

Request immunization records for free through the Virginia Immunization Information System (VIIS).
If your child was immunized outside Virginia, get records from those states’ systems.
Request records from your healthcare provider. Some may charge for copies.

Submit your child’s immunization record to your child’s school.

Families should submit their child’s completed immunization records before September 30.

HSS Band/Orchestra Event

H a y f i e l d S e c o n d a r y S c h o o l
T h u r s d a y , A u g 2 2 ~ 4 - 6 p m
M S L e c t u r e H a l l a t E n t r a n c e 9

Welcoming all Hayfield Pyramid Band and
Orchestra students (grades 4-6) to come try out instrument
options with members of the Hayfield HS Bands
and Orchestras! Open house from 4-6pm.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Vital Back-to-School Information

GovDelivery3 months 1 week ago

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Table of Contents

Calendar
HES Student Handbook
SIS ParentVUE
Class Assignments
Early Release Mondays
Transportation, Arrival, and Dismissal
Lunch with your Child(ren)/Food Delivery
Back-to-School Events
EPI School Supplies
Student Online Verification/Update (OVU)
Student Consent Forms
Driver's License/ID
Free and Reduced-Price Meals
Immunizations and Records

August 16; 9:00-10:30 a.m. - Back-to-School Extravaganza
August 19 - FIRST DAY OF SCHOOL
August 30 & September 2 - Labor Day Break (No School)
September 19; 6:00-7:30 p.m. - Back-to-School Night

See the complete school year calendar

HES Student Handbook

Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.

SIS ParentVue

Access your student’s attendance records, grades, and assignments at any time with SIS ParentVUE. Caregivers should receive an activation code when they register their child.

Need help creating a SIS ParentVUE account? This video walks through the steps. Find out more about SIS ParentVUE.

Class Assignments

Students’ individual classroom teacher assignments will be available in SIS ParentVUE beginning at 6:00 a.m. on Thursday, August 15. We are still registering students; therefore, we are unable to finalize class rosters until that time. In addition, even though it is rare, there are times that changes need to be made after school begins. As Hayfield ES is a dedicated Professional Learning Community, teachers at every grade level collaborate interdependently throughout the school year to support the academic and social-emotional achievement of all students. All teachers are highly qualified and were selected as members of the Hayfield ES staff because they meet the high standards and expectations we have in our community. We appreciate your support of our talented teachers.

Early Release Mondays

Please note the dates and times for your calendars listed below. These dates only apply to elementary school-age students.

Hayfield Elementary will begin dismissal at 12:20 pm on the following days:

September 16
October 21
November 18
February 10
March 10
April 21
May 12

FCPS has created a webpage to provide detailed information about the early release Mondays.

PLEASE READ AND COMPLETE THE SURVEY BELOW:

Dear Parent/Caregiver,

The following dates are planned for Early Release Mondays throughout the school year:

September 16
October 21
November 18
February 10
March 10
April 21
May 12

Transportation, Arrival, and Dismissal Lunch with your Child(ren)/Food Delivery

To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.

IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:

NEEDED: Transportation Information for your Child(ren)

The first day of school is Monday, August 19. Parents may walk their students to their classroom on the first day of school only.

Bus Routes will be posted to SIS ParentVUE accounts the week of August 12. Bus riders will be released from their bus at 8:25 a.m. and will enter the building through Door 1.

Back-to-School Events

Back-to-School Extravaganza; August 16:

This will be an informal event prior to the start of school for students and families to tour the building, meet and greet teachers, collect general information about classes and programs, meet new friends in class, drop off school supplies, and have access to information about extracurricular activities. Our PTA will also be available. You may visit HES any time between 9:00 and 10:30 a.m. on this day.

EPI School Supplies

Student Online Verification/Update (OVU)

Student Consent Forms

https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/

Forms available include:

Don't forget your driver's license or ID!

Free and Reduced-Price Meals

Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.

Apply on the Free and Reduced-Price Meals webpage.

Immunizations and Records

Are Your Child’s Immunizations and Records Up to Date?

Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.

You can check your child’s immunization compliance by accessing ParentVUE.

If your child’s immunizations are incomplete, here's what you need to do:

Get your child’s immunization record from one of these places:

Request immunization records for free through the Virginia Immunization Information System (VIIS).
If your child was immunized outside Virginia, get records from those states’ systems.
Request records from your healthcare provider. Some may charge for copies.

Submit your child’s immunization record to your child’s school.

Families should submit their child’s completed immunization records before September 30.

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Summer Updates

GovDelivery3 months 2 weeks ago

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Summer office hours are 9 a.m. - 12 p.m. through August 9
August 16; 9:00-10:30 a.m. - Back-to-School Extravaganza
August 19 - FIRST DAY OF SCHOOL
August 30 & September 2 - Labor Day Break (No School)
September 19; 6:00-7:30 p.m. - Back-to-School Night

See the complete school year calendar

Welcome Back from Admin

Dear Hayfield Families,

We are excited to begin the 2024-2025 school year with you and welcome our students back to the NEST! We hope you have had a wonderful summer and are ready for the new school year to begin! There is a lot of information we would like to share with you so everyone is prepared for all of our back-to-school activities. We will continue to communicate over these next few weeks to keep you up-to-date. Please do not hesitate to reach out to our main office with questions.

First Day Arrival

The first day of school is Monday, August 19. Parents may walk their students to their classroom on the first day of school. Walkers and car riders can enter the building at 8:20 AM. Please do not drop off your child before the start of school. The school day will begin at 8:35 AM and end at 3:20 PM. Bus riders enter/exit the building at door #1, walkers enter/exit at door #3, and kiss-and-ride students enter/exit at door #2.

Lunch with your Child(ren)

To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.

Class Assignments

Students’ individual classroom teacher assignments will be available in SIS ParentVUE beginning at 6:00 a.m. on Thursday, August 15. We are still registering students; therefore, we are unable to finalize class rosters until that time. As Hayfield ES is a dedicated Professional Learning Community, teachers at every grade level collaborate interdependently throughout the school year to support the academic and social-emotional achievement of all students. All teachers are highly qualified and were selected as members of the Hayfield ES staff because they meet the high standards and expectations we have in our community. We appreciate your support of our talented teachers.

We look forward to seeing you very soon! Enjoy these last few days of summer!

Jessica Lewis and Seamus O'Connor

Early Release Mondays

Please note the dates and times for your calendars listed below. These dates only apply to elementary school-age students.

Hayfield Elementary will begin dismissal at 12:20 pm on the following days:

September 16
October 21
November 18
Februray 10
March 10
April 21
May 12

FCPS has created a webpage to provide detailed information about the early release Mondays.

Back-to-School Events

Back-to-School Extravaganza:

This will be an informal event prior to the start of school for students and families to tour the building, meet and greet teachers, collect general information about classes and programs, meet new friends in class, drop off school supplies, and have acess to information about extracurricular activities. Our PTA will also be available. You may visit HES any time between 9:00 and 10:30 a.m. on this day.

Back-to-School Night: This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. More information regarding scheduling will be sent in future newsletters.

Student Consent Forms

https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/

Forms available include:

7633 Telegraph Rd., Alexandria, VA 22315 | Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

5 minutes 28 seconds ago

Hayfield Elementary School News and Announcements

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