SCHOOLHOUSE NEWS - February 14

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Table of Contents
  • Calendar
  • Presidents Day
  • High Levels of Influenza (Flu)
  • Scholastic Book Fair
  • Kindergarten Registration
  • Student Fasting Meal Kits
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Weekly Reminders
  • Useful Links

 

  • February 1-28  Black History Month
  • February 18 - HES Spelling Bee 
  • February 17 - President's Day (No School)
  • March 10-14  -  Scholastic Book Fair


All schools and offices will be closed on Monday, February 17, for the Presidents Day holiday. See the complete school year calendar.

High Levels of Influenza (Flu)

🤧 Protect Yourself and Your Community From the Flu

Fairfax County is experiencing very high levels of influenza (flu) illness. The Fairfax County Health Department reports that visits to emergency departments and urgent care centers for flu-like illness have increased, especially among children, and multiple flu outbreaks have occurred in our community and school settings. Read a letter from the health department. 

 

The health department suggests taking the following steps to reduce the spread of flu and other germs:    

  • Cover coughs and sneezes. If you must be around others while ill, wearing a mask can help reduce spread.
  • Wash hands often with soap and water for 20 seconds. Use alcohol-based hand sanitizers when soap and water are not available (with supervision for younger children).
  • Clean frequently touched surfaces.

 

According to the health department, to help prevent or reduce the spread of illness it is important for individuals who are sick to stay home and away from others until symptoms improve and until they have been free of fever for at least 24 hours. Visit this Attendance webpage for guidance on when your child should go to school. 


The Nearly Cashless Scholastic Book Fair comes to our school from March 10th- 14th to share the newest books and other exciting learning products with our young readers. Parents, family members, and teachers will find plenty of items of interest to them as well. The fair is open each day from 9:00 a.m. until 3:00 p.m. On Friday, we close at 1:00 to pack up.  Everyone is welcome to attend.

Students will preview the Book Fair on March 10th and come home with a wish list for a few things they would like to get.  Adults are invited to come anytime during the week to browse and/or make purchases.  Adults may pull their child out of lunch to purchase books with them. If adults are unable to attend but would still like their child to purchase something, they may sign their child up for an eWallet account or send in cash.

We are NO LONGER ACCEPTING PERSONAL CHECKS due to the amounts being potentially wrong if we run out of stock. We STRONGLY RECOMMEND signing your child up for an eWallet account. Cash gets lost, eWallet accounts don’t.  It is very helpful to have a list of what the student is allowed to buy, especially in the primary grades. Click the following link for more detailed information on the fair, how to volunteer at the fair, and information on eWallet (the cashless way to pay):https://secure.smore.com/n/bta6g1  

Teachers will be signing up for their own eWallet accounts and sending out the links. These accounts are for the teachers to purchase books from the fair for their classroom libraries. Feel free to donate any amount that you are comfortable with. The books purchased will enrich the education of children for years to come. Thank you in advance for your generosity! 

Kindergarten Registration

It’s as Easy as 1-2-3…

There’s an easy five-step process for parents wanting to register their child for kindergarten:

  1. Determine eligibility. 
  2. Identify your local school. 
  3. Gather documents. 
  4. Fill out forms. 
  5. Schedule an appointment.

After the appointment at the school (the student and one guardian must be present), the student will be ready for Kindergarten Orientation on April 1 at 9 a.m. Read more about the registration process. For additional information, please contact Jailene Acevedo, our school registrar.

💻 Try Online Registration

Online registration for the 2025-26 school year is open. Parents/caregivers may register their children online for kindergarten through 12th grade. Learn how to begin the online registration process. 

When registering, parents/caregivers will need to create or log in to an existing SIS ParentVUE account. 

Student Fasting Meal Kits

February 28 - March 28

Thanks to a new program from the Virginia Department of Education, students who are fasting during the school day between February 28 and March 28 can now take school meal kits home at the end of the day.  Families will need to fill out a weekly Fasting Meals Request Form for their child or children to receive school meal kits.  A separate form must be filled out for each week and each student.  To receive meal kits for Friday, February 28, and the week of March 3, please submit the first request form by Monday, February 24.  Visit the FNS webpage for more information, including weekly request forms and deadlines.

News from the Family Liaison

FCPS’ Chief Equity Office invites the community to an Inaugural Black History Month Kickoff Celebration on Wednesday, February 19, 5:30-7:30 p.m., at Carter G. Woodson High School.  The event begins with a light reception followed by a formal program, From the Threads of Our Past to the Fabric of Our Future. The program will honor the enduring contributions of Black history and culture while envisioning a future rooted in equity and excellence. It will include inspiring performances, personal stories, reflections, and opportunities to connect and celebrate. The event is open to the entire community. For more information, contact Nina Thomas, senior manager for Professional Learning and Cultural Responsiveness.

Need Assistance preparing your taxes?

🖥️ Free Webinars and Events for Families

In February, the Family Resource Center (FRC) will host the following webinars and events for families:

Sign up for the FRC newsletter or visit their webinar webpage.


Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Scouting Salutes the Military

Submit Applications by Feb.15, 2025

Date & Location: April 23, 2025 - Army Navy Club, Arlington, VA

Honorees: to honor the unique bond between Scouting and the military community. Taking place during the Month of the Military Child.

Military Scout Excellence Award (Current Scout) Purpose: Recognizes a military child for balancing the challenges of military family life while excelling in Scouting.

  • Eligibility Criteria:
  • Dependent of an active-duty service member, veteran, or reservist.
  • Active participant in a Scouting program.
  • Exemplifies leadership, resilience, and the Scout Oath and Law.
  • Contributes to their community through impactful service projects. Nomination Process:
  • Submit nominations via Scout leaders, teachers, or community members.
  • Provide a description of accomplishments, leadership roles & service project impacts.

Submit nominations by February 15, 2025, to [email protected].

 

Operation Purple Camp – Summer 2025

Applications open February 12, 2025

Operation Purple Camp is a free one week sleep away summer camp experience exclusively for military kids. These camps bring together military kids ages 6-16 years from all ranks and services for an incredible summer of adventure and connection with other military kids.   Activities include:

  • Flag Raising Ceremonies, Arts & Crafts, Archery, Ropes Courses, Team Sports and a Wall of Honor Activity

Eligibility & Application:

Children of Active-Duty service members and Veterans, from all unformed services, including the National Guard, Reserve, Space Force, the Commissioned Corps of the United States Public Health Service, and National Oceanic and Atmospheric Administration my apply.

Applications open February 12, 2025

Location: Williamsburg, VA

Dates: June 22-27, 2025

http://www.militaryfamily.org/programs.operation-purple/operation-purple-camp/

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

February 18 - Spelling Bee, 6:00 - 8:00 PM

February 20 - PTA Meeting | 7pm | Library

Note that Bingo has been moved to Friday, March 28th! 

📖✨ Thanks to the incredible support of our Hayfield Elementary PTA, staff, and families, we are thrilled to announce that EVERY Hayfield Elementary student will receive a FREE yearbook this year—ensuring that all students have a keepsake filled with memories, friendships, and fun from the 2024-2025 school year!  Stay tuned for more details on distribution later this year. 💙🧡

Community Events Black History Month Celebrations

The Fairfax County Park Authority is committed to sharing stories, artifacts and archives to recognize the contributions, struggle and history of African Americans in Fairfax County and our parks. Join us for events that share these stories to encourage conversation and inspire change for the future.

  • Black History Month at the Meeting House, Frying Pan Farm Park, Saturday, February 15th, 12 - 3 p.m., FREE Learn More 
  • Remembering Metilda – An Enslaved Child at the Mill, Colvin Run Mill, Saturday, February 22nd, 1 - 2 p.m., $8 Learn More 
  • Paths of Freedom Seekers, Ellanor C. Lawrence Park, Sunday, February 23rd, 3 - 4 p.m., $8 Learn More
Weekly Reminders

On full school days, temporary transportation changes must be received by 2:30 p.m., no checkout after 3:00 p.m.

For two-hour early release, changes must be received by 12:30 p.m., no checkout after 1:00 p.m.

On three-hour early release changes must be received by 11:30 a.m., no checkout after 12:00 p.m.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

  • Bring your ID when coming to the building.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - February 7

GovDelivery1 week 6 days ago

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Table of Contents
  • Calendar
  • National School Counselor Week
  • Scholastic Book Fair
  • Kindergarten Registration
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Weekly Reminders
  • Useful Links

 

  • February 1-28  Black History Month
  • February 3-7  National School Counseling Week 
  • February 10 - 3 Hour Early Release | 12:20 p.m.
  • February 11 - HES Spelling Bee
  • February 17 - President's Day (No School)
  • March 10-14  -  Scholastic Book Fair


Thank you to the Hayfield Elementary School Counselors, Marvin Jones and Erin Smith, for your many contributions to helping our students succeed! 

This week, February 3-7, is National School Counseling Week, and highlights the tremendous impact school counselors have in helping students achieve academic success and planning for a career.  School counselors work with students in a variety of different capacities, whether it is through classroom lessons, group sessions, or individual counseling.  Learn more about the role of school counselors in FCPS.


The Nearly Cashless Scholastic Book Fair comes to our school from March 10th- 14th to share the newest books and other exciting learning products with our young readers. Parents, family members, and teachers will find plenty of items of interest to them as well. The fair is open each day from 9:00 a.m. until 3:00 p.m. On Friday, we close at 1:00 to pack up.  Everyone is welcome to attend.

Students will preview the Book Fair on March 10th and come home with a wish list for a few things they would like to get.  Adults are invited to come anytime during the week to browse and/or make purchases.  Adults may pull their child out of lunch to purchase books with them. If adults are unable to attend but would still like their child to purchase something, they may sign their child up for an eWallet account or send in cash.

We are NO LONGER ACCEPTING PERSONAL CHECKS due to the amounts being potentially wrong if we run out of stock. We STRONGLY RECOMMEND signing your child up for an eWallet account. Cash gets lost, eWallet accounts don’t.  It is very helpful to have a list of what the student is allowed to buy, especially in the primary grades. Click the following link for more detailed information on the fair, how to volunteer at the fair, and information on eWallet (the cashless way to pay):https://secure.smore.com/n/bta6g1  

Teachers will be signing up for their own eWallet accounts and sending out the links. These accounts are for the teachers to purchase books from the fair for their classroom libraries. Feel free to donate any amount that you are comfortable with. The books purchased will enrich the education of children for years to come. Thank you in advance for your generosity! 

Kindergarten Registration

It’s as Easy as 1-2-3…

There’s an easy five-step process for parents wanting to register their child for kindergarten:

  1. Determine eligibility. 
  2. Identify your local school. 
  3. Gather documents. 
  4. Fill out forms. 
  5. Schedule an appointment.

After the appointment at the school (the student and one guardian must be present), the student will be ready for Kindergarten Orientation on April 1 at 9 a.m. Read more about the registration process. For additional information, please contact Jailene Acevedo, our school registrar.

💻 Try Online Registration

Online registration for the 2025-26 school year is open. Parents/caregivers may register their children online for kindergarten through 12th grade. Learn how to begin the online registration process. 

When registering, parents/caregivers will need to create or log in to an existing SIS ParentVUE account. 

News from the Family Liaison 🖥️ Free Webinars and Events for Families

In February, the Family Resource Center (FRC) will host the following webinars and events for families:

Sign up for the FRC newsletter or visit their webinar webpage.

Upcoming Family Academy Events

You are an important part of your child’s education! The Family Academy compiles FCPS classes, webinars, workshops, and programs to help you support your child’s needs and learning at home. Browse Family Academy offerings.


Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Scouting Salutes the Military

Submit Applications by Feb.15, 2025

Date & Location: April 23, 2025 - Army Navy Club, Arlington, VA

Honorees: to honor the unique bond between Scouting and the military community. Taking place during the Month of the Military Child.

Military Scout Excellence Award (Current Scout) Purpose: Recognizes a military child for balancing the challenges of military family life while excelling in Scouting.

  • Eligibility Criteria:
  • Dependent of an active-duty service member, veteran, or reservist.
  • Active participant in a Scouting program.
  • Exemplifies leadership, resilience, and the Scout Oath and Law.
  • Contributes to their community through impactful service projects. Nomination Process:
  • Submit nominations via Scout leaders, teachers, or community members.
  • Provide a description of accomplishments, leadership roles & service project impacts.

Submit nominations by February 15, 2025, to [email protected].

 

Operation Purple Camp – Summer 2025

Applications open February 12, 2025

Operation Purple Camp is a free one week sleep away summer camp experience exclusively for military kids. These camps bring together military kids ages 6-16 years from all ranks and services for an incredible summer of adventure and connection with other military kids.   Activities include:

  • Flag Raising Ceremonies, Arts & Crafts, Archery, Ropes Courses, Team Sports and a Wall of Honor Activity

Eligibility & Application:

Children of Active-Duty service members and Veterans, from all unformed services, including the National Guard, Reserve, Space Force, the Commissioned Corps of the United States Public Health Service, and National Oceanic and Atmospheric Administration my apply.

Applications open February 12, 2025

Location: Williamsburg, VA

Dates: June 22-27, 2025

http://www.militaryfamily.org/programs.operation-purple/operation-purple-camp/

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

February 6-7 - Restaurant Nights at Stone Hot 

February 11 - Spelling Bee, 6:00 - 8:00 PM

February 20 - PTA Meeting | 7pm | Library

Note that Bingo has been moved to Friday, March 28th! 

📖✨ Thanks to the incredible support of our Hayfield Elementary PTA, staff, and families, we are thrilled to announce that EVERY Hayfield Elementary student will receive a FREE yearbook this year—ensuring that all students have a keepsake filled with memories, friendships, and fun from the 2024-2025 school year!  Stay tuned for more details on distribution later this year. 💙🧡


Black History Month is an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history. Hayfield Elementary School will be celebrating all month long with highlights on our morning news show, displays around the building, and class discussions.

Community Events

Reading Opens the World Book Drive & Family Literacy Fair has been POSTPONED to Spring due to weather concerns.  Date and Time will be shared once it has been rescheduled.

Stuff the Bus is a partnership between Fairfax County Government and local nonprofits. Now in its 14th year, Stuff the Bus continues to support food assistance efforts for families and households. Stuff the Bus has collected more than 220 tons of food to feed people experiencing food insecurity in Fairfax County. 

Saturday, February 8
Giant (10 a.m. – 3 p.m.)
6800 Richmond Highway, Alexandria VA 22306
To benefit United Community

Visit the Stuff the Bus webpage for a full list of requested items.

Weekly Reminders

On full school days, temporary transportation changes must be received by 2:30 p.m., no checkout after 3:00 p.m.

For two-hour early release, changes must be received by 12:30 p.m., no checkout after 1:00 p.m.

On three-hour early release changes must be received by 11:30 a.m., no checkout after 12:00 p.m.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

  • Bring your ID when coming to the building.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - January 31

GovDelivery2 weeks 6 days ago

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Table of Contents
  • Calendar
  • Lunar New Year
  • Black History Month
  • Admin Chat 
  • Rising 7th Transition Meetings
  • Kindergarten Registration
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Weekly Reminders
  • Useful Links

 

  • January 29 - February 4  Lunar New Year
  • February 1-28  Black History Month
  • February 3 - Admin Chat - In Person | 1:30 p.m.
  • February 10 - 3 Hour Early Release | 12:20 p.m.
  • February 11 - HES Spelling Bee (see PTA section below)
  • February 17 - President's Day (No School)
Celebrate the Lunar New Year 2025, the Year of the Snake!

Lunar New Year is one of the most important holidays among East and Southeast Asian cultures, including Chinese, Korean, and Vietnamese communities as well as and many others.

It is a celebration of the arrival of spring and the beginning of a new year on the lunisolar calendar, which begins on Jan 29 this year. The number of celebration days with different names varies depending on the country. China’s Lunar New Year is known as the Spring Festival, or Chūnjié in Mandarin, while Koreans call the holiday Seollal and Vietnamese, Tết.

Lunar New Year is a celebration of community. During this time, families gather to eat feasts and practice cultural traditions. We encourage you to explore the following ways to learn more and celebrate Lunar New Year with your family. For more information, contact [email protected].

Check out these resources about the Lunar New Year below.

Smithsonian National Museum of Asian Art

The Kennedy Center

Lunar New Year 2025


Black History Month is an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history. Hayfield Elementary School will be celebrating all month long with highlights on our morning news show, displays around the building, and class discussions. Learn more about the heritage months, celebrations, and traditions celebrated in FCPS. Learn more about Black History month. 


Please fill out this RSVP form so we know who to expect: Admin Chat RSVP Form

Rising 7th Transition Meetings

Our 6th Graders are preparing for their transition to Hayfield Secondary School. The following opportunities are available for rising 7th Grade families onsite at Hayfield Secondary School.

  • Tuesday, February 4th, 6 – 8 p.m., Middle School Lecture Hall (snow date: Wednesday, February 12th)
  • Friday, March 14th, 9 – 11 a.m., Middle School Lecture Hall (snow date to be determined)

You can find more information, including the 7th grade course catalog and a Virtual Curriculum Fair on the Hayfield Secondary School website. 

Kindergarten Registration

It’s as Easy as 1-2-3…

There’s an easy five-step process for parents wanting to register their child for kindergarten:

  1. Determine eligibility. 
  2. Identify your local school. 
  3. Gather documents. 
  4. Fill out forms. 
  5. Schedule an appointment.

After the appointment at the school (the student and one guardian must be present), the student will be ready for Kindergarten Orientation on April 1 at 9 a.m. Read more about the registration process. For additional information, please contact Jailene Acevedo, our school registrar.

💻 Try Online Registration

Online registration for the 2025-26 school year is open. Parents/caregivers may register their children online for kindergarten through 12th grade. Learn how to begin the online registration process. 

When registering, parents/caregivers will need to create or log in to an existing SIS ParentVUE account. 

News from the Family Liaison 🖥️ Free Webinars and Events for Families

In February, the Family Resource Center (FRC) will host the following webinars and events for families:

Sign up for the FRC newsletter or visit their webinar webpage.

Upcoming Family Academy Events

You are an important part of your child’s education! The Family Academy compiles FCPS classes, webinars, workshops, and programs to help you support your child’s needs and learning at home. Browse Family Academy offerings.


Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Military Child Education Coalition - Free Parent Webinars & Podcasts

Developing Positive Coping Strategies Webinar

WEDNESDAY, FEBRUARY 5 | NOON (EST)

It’s vital for military-connected children to develop positive copies strategies to navigate the unique challenges they face, such as frequent moves, deployments, and changes in the family structure. As parents, there are several ways you can guide and support your child in reframing difficult experiences and building resilience.

Click link to register:  REGISTER NOW

The Power of Positive Childhood Experiences

Positive childhood experiences (PCEs) are foundational to a child’s healthy development and well-being.  Listen

Resilient Youth

Resilience is often described as our ability to “bounce back” after being faced with challenges.  Listen

Visit our YouTube Channel, Search a Specific Webinar Title or browse our full library of Webinars

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

February 11 - Spelling Bee, 6:00 - 8:00 PM  Register Here

February 20 - PTA Meeting | 7pm | Library

Note that Bingo has been moved to Friday, March 28th! 

Community Events

Today is the last day to sign up!  Click the image above to be directed to the registration form.

Stuff the Bus is a partnership between Fairfax County Government and local nonprofits. Now in its 14th year, Stuff the Bus continues to support food assistance efforts for families and households. Stuff the Bus has collected more than 220 tons of food to feed people experiencing food insecurity in Fairfax County. 

Saturday, February 1
Lidl (10 a.m. – 3 p.m.)
9001 White Spruce Way, Lorton, VA 22079
To benefit Lorton Community Action Center (LCAC)

Safeway (10 a.m. – 1 p.m.)
7397 Lee Hwy, Falls Church, VA 22042
To benefit Food For Others

Giant (10 a.m. – 3 p.m.)
6364A Springfield Plaza, Springfield, VA 22150
To benefit Koinonia

Saturday, February 8
Giant (10 a.m. – 3 p.m.)
6800 Richmond Highway, Alexandria VA 22306
To benefit United Community

Visit the Stuff the Bus webpage for a full list of requested items.

Reading Opens the World Book Drive & Family Literacy Fair 
Saturday, Feb. 10  from 10 a.m.–2 p.m.

Weekly Reminders

On full school days, temporary transportation changes must be received by 2:30 p.m., no checkout after 3:00 p.m.

For two-hour early release, changes must be received by 12:30 p.m., no checkout after 1:00 p.m.

On three-hour early release changes must be received by 11:30 a.m., no checkout after 12:00 p.m.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

  • Bring your ID when coming to the building.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Upcoming 3-Hour Release: Mon., Feb. 10

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Early Release on Feb. 10

The next county-wide 3-hour early release is Monday, Feb. 10. This means students will be dismissed from Hayfield Elementary at 12:20 p.m.

We will follow the same dismissal plan for all students that was in place on our most recent 3-hour early release, on Nov. 18, 2024. If your child went home by their usual transportation on that day, they will do so again on Feb. 10. If your child remained at school for SACC or supervision on Nov. 18, they will do so again on Feb. 10.

If you need to change your child's dismissal plan for Feb. 10, you must notify the office at (703) 924-4500 or [email protected] by 3:30 p.m. on Friday, Feb. 7. 

Remaining Early Release Dates

Students will also dismiss early on these Mondays:

* March 10

* April 21

* May 12

 

Quick Links

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - January 24

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Table of Contents
  • Calendar
  • Weekly Reminders
  • Hayfield Elementary Student Experience Survey

  • Social Emotional Learning (SEL): Second Step

  • Admin Chat 
  • SR&R and Cell Phone Policy Survey
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Useful Links

 

  • January 24 - Winter Wonderland Dance, 6:30pm
  • January 24-25 Restaurant Nights at Panera
  • January 29 - Teacher Work Day (No School)
    Office Hours 9:00 a.m. - 12:00 p.m.
  • February 3 - Admin Chat - In Person, 1:30 p.m.
  • February 10 - 3 Hour Early Release | 12:20pm
  • February 11 - HES Spelling Bee (see PTA section below)
Weekly Reminders

On full school days, temporary transportation changes must be received by 2:30 p.m., no checkout after 3:00 p.m.

For two-hour early release, changes must be received by 12:30 p.m., no checkout after 1:00 p.m.

On three-hour early release changes must be received by 11:30 a.m., no checkout after 12:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

Upcoming Student Experience Survey at Hayfield Elementary

Our school will participate in the FCPS Student Experience Survey. This survey will gather important feedback from students about their school experiences to help FCPS make meaningful improvements.

All students in grades 3-6, except those who have opted out, will receive a link to the survey in their FCPS email on February 24. We will administer the survey during the school day between Monday, February 24, and Friday, March 7. Any student may take the survey at home, if they are unable to take the survey during the school day. You will receive a communication with details on how to preview the survey and opt your child out, if you choose.

We believe it's important to hear from our students about what we're doing well and where we can improve. This work also aligns with the five equity commitments in FCPS’ 2023-30 Strategic Plan, which focus on amplifying student voice and experiences as we work toward meeting plan goals.

Admin Chat - In Person


Please fill out this RSVP form so we know who to expect: Admin Chat RSVP Form

Social Emotional Learning (SEL): Second Step

We want your child to be successful in school and that means supporting and encouraging their whole development. While excelling in academic classes is important, children also need skills to take on learning challenges, make good decisions, manage strong emotions, and get along with others. Later this month, we’ll begin Second Step® Elementary, a research-based social-emotional learning program designed to improve children’s social-emotional skills. Second Step skills and concepts are designed to help children both in and out of school. Four units will cover the following:

  • Growth Mindset & Goal-Setting: Children learn how to pay attention and manage distractions, develop a growth mindset, and apply goal-setting strategies to their social and academic lives.
  • Emotion Management: Children learn how to identify and label emotions and use emotion management strategies—including stress management for older students—to calm strong feelings.
  • Empathy & Kindness: Children learn how to recognize kindness and act kindly, have empathy for others and take others’ perspectives, and recognize kind acts and empathy as important elements of building and maintaining relationships.
  • Problem-Solving: Children learn how to identify and state a problem, recognize if a problem is an accident, and use the STEP problem-solving process:
    • S: Say the problem
      T: Think of solutions
      E: Explore the outcomes
      P: Pick a solution

You’ll receive information in the grade level newsletter to help you reinforce Second Step language, skills, and goals at home. If you have any questions about Second Step Elementary, please don’t hesitate to contact the main office or your child’s teacher for more information. Thank you for your support as we work to build a safe and supportive school community.

SR&R and Cell Phone Policy

All FCPS families and middle and high school students should have received an email invitation from K12 Insight and FCPS on Wednesday, January 22, to participate in a survey about FCPS’ Student Rights and Responsibilities (SR&R), cell phone policy, and cell phone storage options. The survey will be available until February 3. Please take a few moments to share your feedback and help FCPS make informed, inclusive decisions for all of our schools!

News from the Family Liaison

🖥️ Free Webinars and Events for Families

In January and February, the Family Resource Center (FRC) will host webinars for families:

Sign up for the FRC newsletter or email [email protected] for more details on upcoming webinars planned.

Upcoming Family Academy Events

You are an important part of your child's education! The FCPS Family Academy compiles classes, webinars, workshops, and programs offered by FCPS to help you support your child's needs and learning at home. Browse Family Academy offerings. 


Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters


Calling all student artists: The MCEC Call for the Arts is back!

We’re inviting military-connected students form around the world – every branch, every grade (PreK-12) to share their unique perspectives through art, photography, music, writing, animation, video, and more.

Why Enter?

  • Inspire the World. Show us what it means to be a military-connected child through creativity.
  • Win Prizes! Cash awards and national recognition await our winners.
  • Shine on Stage. Selected artists will be invited to the MCEC Global Training Summit in Washington, DC this July!

Submissions are open now through April 30, 2025 – so encourage your students or children to dream big and create boldly.

Ready to get started? Download the entry form and contest details today!

Enter:  https://militarychild.org/programs-and-initiatives/the-call-for-the-arts/call-for-the-arts-contest/#top-content

Let’s celebrate the creativity, courage, and stories of military-connected kids.  We can’t wait to see the world through art!

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

January 24 - Winter Wonderland Dance Buy Tickets Here

January 24 & 25 - Restaurant Nights at Panera Bread
Kingstowne Towne Center 4–8 PM

February 11 - Spelling Bee, 6:00 - 8:00 PM  Register Here

February 20 - PTA Meeting | 7pm | Library

Note that Bingo has been moved to Friday, March 28th! 

Community Events

Stuff the Bus is a partnership between Fairfax County Government and local nonprofits. Now in its 14th year, Stuff the Bus continues to support food assistance efforts for families and households. Stuff the Bus has collected more than 220 tons of food to feed people experiencing food insecurity in Fairfax County. 

Saturday, February 1
Lidl (10 a.m. – 3 p.m.)
9001 White Spruce Way, Lorton, VA 22079
To benefit Lorton Community Action Center (LCAC)

Safeway (10 a.m. – 1 p.m.)
7397 Lee Hwy, Falls Church, VA 22042
To benefit Food For Others

Giant (10 a.m. – 3 p.m.)
6364A Springfield Plaza, Springfield, VA 22150
To benefit Koinonia

Saturday, February 8
Giant (10 a.m. – 3 p.m.)
6800 Richmond Highway, Alexandria VA 22306
To benefit United Community

Visit the Stuff the Bus webpage for a full list of requested items.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - January 17

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Table of Contents
  • Calendar

  • Social Emotional Learning (SEL): Second Step

  • Admin Chat 
  • Cell Phone Policy Reminder
  • Transportation Reminder
  • Hawks Kettle Snack Pantry
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Useful Links

 

  • January 20 - Holiday (No School) School Office Closed
  • January 24 - Winter Wonderland Dance, 6:30pm
  • January 29 - Teacher Work Day (No School)
    Office Hours 9:00 a.m. - 12:00 p.m.
  • February 3 - Admin Chat - In Person, 1:30 p.m.


Martin Luther King Jr. Day Holiday

Schools and offices will be closed on Monday, January 20, for the Martin Luther King Jr. Day holiday. See the complete school year calendar.

Social Emotional Learning (SEL): Second Step

We want your child to be successful in school and that means supporting and encouraging their whole development. While excelling in academic classes is important, children also need skills to take on learning challenges, make good decisions, manage strong emotions, and get along with others. Later this month, we’ll begin Second Step® Elementary, a research-based social-emotional learning program designed to improve children’s social-emotional skills. Second Step skills and concepts are designed to help children both in and out of school. Four units will cover the following:

  • Growth Mindset & Goal-Setting: Children learn how to pay attention and manage distractions, develop a growth mindset, and apply goal-setting strategies to their social and academic lives.
  • Emotion Management: Children learn how to identify and label emotions and use emotion management strategies—including stress management for older students—to calm strong feelings.
  • Empathy & Kindness: Children learn how to recognize kindness and act kindly, have empathy for others and take others’ perspectives, and recognize kind acts and empathy as important elements of building and maintaining relationships.
  • Problem-Solving: Children learn how to identify and state a problem, recognize if a problem is an accident, and use the STEP problem-solving process:
    • S: Say the problem
      T: Think of solutions
      E: Explore the outcomes
      P: Pick a solution

You’ll receive information in the grade level newsletter to help you reinforce Second Step language, skills, and goals at home. If you have any questions about Second Step Elementary, please don’t hesitate to contact the main office or your child’s teacher for more information. Thank you for your support as we work to build a safe and supportive school community.

Admin Chat - In Person


Please fill out this RSVP form so we know who to expect: Admin Chat RSVP Form

FCPS Cell Phone Policy

📵 Phones Down, Engagement Up: FCPS Cell Phone Policy

Keeping cell phones off during the school day helps students focus and learn. It also boosts positive social behavior. Review FCPS’ cell phone expectations by grade level with your child and help keep our classrooms free of distractions! If you need to reach your child during the school day, please call our main office (703) 924-4500.  

Phones must be silenced and in backpacks for the duration of the school day. Watches that serve a dual purpose (e.g. smart watch) may be worn; however, phone features (e.g. texting, Internet, calls, etc.) are to be off when phone use is prohibited. Students are prohibited from using phones, tablets, and other mobile devices in restrooms and locker rooms, unless there is a medical necessity or emergency. With the approval of the principal or their designee, teachers may allow usage of cell phones for instructional activities where they are the most appropriate tool; however, one-to-one FCPS devices should meet most needs. Cell phones may be used on campus before and after school only. Violations of this policy could result in confiscation of the item.

SR&R and Cell Phone Policy Survey Coming Soon

All FCPS families and middle and high school students will be receiving an email invitation on Tuesday, January 21, to participate in a survey about FCPS’ Student Rights and Responsibilities (SR&R), cell phone policy, and cell phone storage options. The survey will be available from January 21 to February 3. Please take a few moments to share your feedback and help FCPS make informed, inclusive decisions for all of our schools!

Transportation Reminder

Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.

On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.

And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

Hawks Kettle Donations

We need help filling Hawks Kettle, Hayfield Elementary School’s snack pantry! 
Our snack pantry was created to ensure our students are not distracted by a grumbling tummy. 

If you would like to donate, please view the Amazon Wish List for peanut free snack ideas. Thank you to the families that have already donated!

Items do not need to be purchased though Amazon.  If you would like to ship from another retailer you may address them to Marily Grotz, Family Liaison at 7633 Telelgraph Rd, Alexandria, VA 22315 or bring them to the front office during school hours. Our students truly appreciate your generosity!

News from the Family Liaison

🖥️ Free Webinars and Events for Families

In January, the Family Resource Center (FRC) will host webinars for families:

Sign up for the FRC newsletter or visit their webinar webpage.

Upcoming Family Academy Events

You are an important part of your child's education! The FCPS Family Academy compiles classes, webinars, workshops, and programs offered by FCPS to help you support your child's needs and learning at home. Browse Family Academy offerings. 


Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

January 24 - Winter Wonderland Dance Buy Tickets Here

January 24th & 25th - Restaurant Nights at Panera Bread
Kingstowne Towne Center 4–8 PM

February 11th - Spelling Bee, 6:00 - 8:00 PM  Register Here

Community Events

Stuff the Bus is a partnership between Fairfax County Government and local nonprofits. Now in its 14th year, Stuff the Bus continues to support food assistance efforts for families and households. Stuff the Bus has collected more than 220 tons of food to feed people experiencing food insecurity in Fairfax County. 

You can help stuff the bus at select locations beginning Saturday, January 18. Visit the Stuff the Bus webpage for locations and a full list of requested items.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - January 10

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Table of Contents
  • Calendar
  • Rising 7th Grade Curriculum Night (Snow Date)
  • Hawks Kettle Snack Pantry
  • Cell Phone Policy Reminder
  • Updated Transportation Information
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events
  • Useful Links

 

  • January 10 - Military Families Pizza Night, 5-7pm Cafeteria
  • January 13 - Rising 7th Grade Curriculum Night at HSS
  • January 16 - PTA Meeting, 7pm Library
  • January 20 - Holiday (No School) School Office Closed
  • January 24 - Winter Wonderland Dance, 6:30pm
  • January 29 - Teacher Work Day (No School)
    Office Hours 9:00 a.m. - 12:00 p.m.
Rising 7th Grade Curriculum Night Monday, January 13th, 6-7:30pm, HSS Auditorium (Snow Date)

Rising 7th grade parents and guardians will have the opportunity to participate in curriculum night at Hayfield Secondary School on January, 13th from 6:00 PM to 7:30 PM in the HSS auditorium. There will also be additional information sessions available for families in the upcoming months. Please see the flyer below from the Hayfield Middle School student services team. You should have also received a field trip form in your student’s Thursday folder for our visit to the middle school on January 15th. This will be a time for students to hear about the different courses and activities available and participate in a tour of the building led by current students and staff. Please ensure that you return this form so that your student may participate.

Thank you!

Erin Smith, School Counselor

Hawks Kettle Donations

We need help filling Hawks Kettle, Hayfield Elementary School’s snack pantry!  Our snack pantry was created to ensure our students are not distracted by a grumbling tummy.  If you would like to donate, please view the Amazon Wish List for peanut free snack ideas. 

Items do not need to be purchased though Amazon.  If you would like to ship from another retailer you may address them to Marily Grotz, Family Liaison at 7633 Telelgraph Rd, Alexandria, VA 22315 or bring them to the front office during school hours. Our students truly appreciate your generosity!

FCPS Cell Phone Policy

📵 Phones Down, Engagement Up: FCPS Cell Phone Policy

Keeping cell phones off during the school day helps students focus and learn. It also boosts positive social behavior. Review FCPS’ cell phone expectations by grade level with your child and help keep our classrooms free of distractions! If you need to reach your child during the school day, please call our main office (703) 924-4500.  

Phones must be silenced and in backpacks for the duration of the school day. Watches that serve a dual purpose (e.g. smart watch) may be worn; however, phone features (e.g. texting, Internet, calls, etc.) are to be off when phone use is prohibited. Students are prohibited from using phones, tablets, and other mobile devices in restrooms and locker rooms, unless there is a medical necessity or emergency. With the approval of the principal or their designee, teachers may allow usage of cell phones for instructional activities where they are the most appropriate tool; however, one-to-one FCPS devices should meet most needs. Cell phones may be used on campus before and after school only. Violations of this policy could result in confiscation of the item.

Updated Transportation Information

Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.

On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.

And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

News from the Family Liaison

🖥️ Free Webinars and Events for Families

In January, the Family Resource Center (FRC) will host webinars for families:

Sign up for the FRC newsletter or visit their webinar webpage.

Upcoming Family Academy Events

You are an important part of your child's education! The FCPS Family Academy compiles classes, webinars, workshops, and programs offered by FCPS to help you support your child's needs and learning at home. Browse Family Academy offerings. 

Free and Reduced Meals (FRM)

Be sure to apply (and reapply annually) for Free and Reduced Meals (FRM) especially if your financial situation changes during the school year. It's important to keep a copy of the award letter for future reference which will be necessary to apply for scholarships to camps. FRM can also make students eligible for discounts on testing and class registration fees, tuition waivers for camps through FCPS, Neighborhood and Community Services, and the Park Authority.

Ways to Give Back - Department of Family Services

The Department of Family Services needs your help during tax season! Volunteer Income Tax Assistance (VITA) is a program through Fairfax County that offers free Income Tax preparation.  Volunteers are needed to help individuals and families who made less than $67,000 in 2024 prepare their taxes in spring 2025. Some experience preparing taxes is recommended and additional training will be provided. You can have a big impact!  Last year, volunteers helped secure a total federal tax refund amount of $2,888,787 across 2,151 returns. Learn more about the VITA program. Sign up now or contact [email protected] to volunteer.

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

January 10 - Military Families Pizza Night, 5-7pm in the Cafeteria

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

January 10 - Military Families Pizza Night, 5-7pm in the Cafeteria

January 16 - PTA Meeting at 7pm in the school Library 

January 24 - Community Connection:  Winter Wonderland Dance

Community Events

Parenting in the Hispanic Culture - presented in Spanish

📚 Bundle Up With Books Over Break

Fairfax County Public Library’s (FCPL) winter reading adventure has begun and will continue through Friday, January 31, 2025. Visit your local FCPL library branch or visit their website to register and get a sneak peek at the prizes being offered.

Check out their Winter Reading Events webpage to learn about laser tag, movie nights, crafting sessions, Noon-Year Eve celebrations, and book discussions.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - December 20

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Table of Contents
  • Calendar
  • Cell Phone Policy Reminder
  • Updated Transportation Information
  • Rising 7th Grade Curriculum Night
  • Cold Weather Assistance
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events - Sensory Friendly Holiday Events
  • Useful Links

From the Hayfield Elementary School family to yours, have a wonderful winter break! School will resume for students on Monday, Jan. 6, 2025.

 

  • December 23 - January 3 - Winter Break (No School)
  • January 9 - Rising 7th Grade Curriculum Night at HSS
  • January 10 - Military Families Pizza Night, 5-7pm Cafeteria
  • January 16 - PTA Meeting
Cell Phone Policy

Please be reminded of the Cell Phone Policy for FCPS Elementary Schools. 

Phones must be silenced and in backpacks for the duration of the school day. Watches that serve a dual purpose (e.g. smart watch) may be worn; however, phone features (e.g. texting, Internet, calls, etc.) are to be off when phone use is prohibited. Students are prohibited from using phones, tablets, and other mobile devices in restrooms and locker rooms, unless there is a medical necessity or emergency. With the approval of the principal or their designee, teachers may allow usage of cell phones for instructional activities where they are the most appropriate tool; however, one-to-one FCPS devices should meet most needs. Cell phones may be used on campus before and after school only. Violations of this policy could result in confiscation of the item.

Updated Transportation Information

Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.

On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.

And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

Rising 7th Grade Curriculum Night

January 9th, 6-8pm, HSS Auditorium

Rising 7th grade parents and guardians will have the opportunity to participate in curriculum night at Hayfield Secondary School on January, 9th from 6:00 PM to 8:00 PM in the HSS auditorium. There will also be additional information sessions available for families in the upcoming months. Please see the flyer below from the Hayfield Middle School student services team. You should have also received a field trip form in your student’s Thursday folder for our visit to the middle school on January 15th. This will be a time for students to hear about the different courses and activities available and participate in a tour of the building led by current students and staff. Please ensure that you return this form so that your student may participate.

Thank you!

Erin Smith, School Counselor

Cold Weather Assistance


If you need assistance supplying your child with cold-weather clothing or need additional assistance over the winter break, please contact Koinonia: a non-profit organization that supports families in our community.  For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.

News from the Family Liaison Family Resource Center (FRC) webinars for families:

January 10, 2025 10-11:30 a.m. - Help! My Kids Won’t Go To School!

A roadmap to help parents unravel the underlying causes of their child’s school resistance. Parents will learn how to take care of themselves in the heat of the moment and how to set supportive boundaries at home. In addition, families will discover key facts and root causes for school refusal.

Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!

🍲 Food Assistance and Resource Guide

Food insecurity impacts more than 96,000 Fairfax County residents. There are many resources available to support those who need food assistance. Learn how to help these families and the many resources available to support those who need food assistance on Fairfax County’s website or view the county’s Human Services Resource Guide.

Free and Reduced Meals (FRM)

Be sure to apply (and reapply annually) for Free and Reduced Meals (FRM) especially if your financial situation changes during the school year. It's important to keep a copy of the award letter for future reference which will be necessary to apply for scholarships to camps. FRM can also make students eligible for discounts on testing and class registration fees, tuition waivers for camps through FCPS, Neighborhood and Community Services, and the Park Authority.

Ways to Give Back - Department of Family Services

The Department of Family Services needs your help during tax season! Volunteer Income Tax Assistance (VITA) is a program through Fairfax County that offers free Income Tax preparation.  Volunteers are needed to help individuals and families who made less than $67,000 in 2024 prepare their taxes in spring 2025. Some experience preparing taxes is recommended and additional training will be provided. You can have a big impact!  Last year, volunteers helped secure a total federal tax refund amount of $2,888,787 across 2,151 returns. Learn more about the VITA program. Sign up now or contact [email protected] to volunteer.

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

January 10 - Military Families Pizza Night, 5-7pm in the Cafeteria

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News

January 10 - Military Families Pizza Night, 5-7pm in the Cafeteria

January 16 - PTA Meeting at 7pm in the school Library 

January 24 - Community Connection:  Glow Dance

Community Events


📚 Bundle Up With Books Over Break

Fairfax County Public Library’s (FCPL) winter reading adventure has begun and will continue through Friday, January 31, 2025. Visit your local FCPL library branch or visit their website to register and get a sneak peek at the prizes being offered.

Check out their Winter Reading Events webpage to learn about laser tag, movie nights, crafting sessions, Noon-Year Eve celebrations, and book discussions.

⛄ Get Outdoors for Winter Fun!

The Fairfax County Park Authority has rounded up its seasonal fun into a handy list of events happening across the county. 

Learn more about the Winter Wonderland and the Holiday Train at Burke Lake Park, Holiday on the Farm at Frying Pan Farm Park, and many more fun events.

Family Skate and Dance Night

Saturday, December 21 ~ 6:00-9:00pm

Celebrate the holiday in style by wearing your brightest, most festive sweater (or holiday outfit) of the season! Make the season bright by taking laps around the skate floor with friends and family at this Holiday and Ugly Sweater Family Skate and Dance Night. 

Have an evening of fun and enjoy music by the live DJ, refreshments and fun decorations. Tickets cost $10 for everyone (skaters, dancers, spectators and chaperones).

Remember to bring your own skates. Please note that outside food and drinks are not permitted. Park in the lower parking lot and enter through the gym door. Drive past the front of the Rec Center — the gym doors and the parking lot will be located to the right.

Registration: Register Now

Franconia Rec Center Location

6601 Telegraph Rd Alexandria, VA , VA, 22310

Click on the images for links to the Holiday Events below.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - December 13

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English | Español | አማርኛ | 中文 | 한국어 | Tiếng Việt | العربية | فارسی | اردو

Table of Contents
  • Calendar
  • Full-Time Advanced Academics Referrals Deadline
  • SCA Spirit Week
  • Gift Card Donation Drive
  • SCA Warming Tree Donations
  • Updated Transportation Information
  • Cold Weather Clothing Assistance
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Community Events - Sensory Friendly Holiday Events
  • Useful Links

 

  • December 15 - Level 4 AAP Referral deadline
  • December 16-20  - SCA Spirit Week
  • December 17 - PTA Spirit Night at Crumbl 5:00-8:00pm
  • December 18 - Last Day for Gift Card Donation Drive
  • December 19 - Last Day for Hayfield Warming Tree Donations
  • December 20 - Last Day to retrieve items from Lost and Found
  • December 23 - January 3 Winter Break (No School)
Full-Time Advanced Academics Referrals Deadline

Parent Referrals for Level 4 Advanced Academics need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024. Late submissions cannot be accepted.

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

SCA Spirit Week - December 16-20 Gift Card Donation Drive

We know the holiday season is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we began collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. You may also bring donations to the PTA Holiday Market tonight.

We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!  We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors


The Student Council Association (SCA) Warming Tree is set up near the front door of Hayfield Elementary.  You may send donations in with your child for them to deliver to the tree or stop in the front office to drop off items during school office hours.  Donations can also be brought to the PTA Holiday Market tonight.

Updated Transportation Information

Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.

On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.

And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

Cold Weather Clothing Assistance


If you need assistance supplying your child with cold-weather clothing, you may call the school office at (703)924-4500 and ask to speak with Mr. Herston Phillips, Social Worker, or email Marily Grotz, Family Liaison, at [email protected].  You may also contact Koinonia which is a non-profit organization that supports families in our community.  For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.

News from the Family Liaison Free and Reduced Meals (FRM)

Be sure to apply (and reapply annually) for Free and Reduced Meals (FRM) especially if your financial situation changes during the school year. It's important to keep a copy of the award letter for future reference which will be necessary to apply for scholarships to camps. FRM can also make students eligible for discounts on testing and class registration fees, tuition waivers for camps through FCPS, Neighborhood and Community Services, and the Park Authority.

🍲 Food Assistance and Resource Guide

Food insecurity impacts more than 96,000 Fairfax County residents. There are many resources available to support those who need food assistance. Learn how to help these families and the many resources available to support those who need food assistance on Fairfax County’s website or view the county’s Human Services Resource Guide.

Ways to Give Back - Department of Family Services

The Department of Family Services needs your help during tax season! Volunteer Income Tax Assistance (VITA) is a program through Fairfax County that offers free Income Tax preparation.  Volunteers are needed to help individuals and families who made less than $67,000 in 2024 prepare their taxes in spring 2025. Some experience preparing taxes is recommended and additional training will be provided. You can have a big impact!  Last year, volunteers helped secure a total federal tax refund amount of $2,888,787 across 2,151 returns. Learn more about the VITA program. Sign up now or contact [email protected] to volunteer.

Family Resource Center (FRC) webinars for families:

December 20, 2024, 8:30 a.m.-3:30 p.m. - Youth Mental Health First Aid (in-person course) 

January 10, 2025 10-11:30 a.m. - Help! My Kids Won’t Go To School!

A roadmap to help parents unravel the underlying causes of their child’s school resistance. Parents will learn how to take care of themselves in the heat of the moment and how to set supportive boundaries at home. In addition, families will discover key facts and root causes for school refusal.

Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Upcoming Events – Mark Your Calendar

13 Dec. - Teatime with Mrs. Claus 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Bring the little ones to hear stories read by Ms. Claus while sipping on hot chocolate & tea and munching on cookies. Registration Required.

17 Dec. - North Pole Market 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Children ages 6-12 will receive USO Bucks for each of their family members who are military dependents. They can use their USO Bucks to pick out gifts for family members and even wrap them on-site. Registration Required.

18 Dec. - Santa Paws Photo

            6pm-8pm, 3049 Bordelon Street Quantico, VA

Bring your beloved pet for a photo-op with Santa and let them enjoy a special treat. Registration required.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News Spirit Nights

Date/Time: Tuesday, December 17 at 5:00-8:00pm
Location:  Crumbl - 5810 Kingstowne Towne Ctr, Ste 100

There will be a spirit wear table with a way to order Hayfield gear online but if you don't want to wait you can order here now.  Items are limited especially the pajama pants so don't wait too long!

Community Events

📚 Bundle Up With Books Over Break

Fairfax County Public Library’s (FCPL) winter reading adventure has begun and will continue through Friday, January 31, 2025. Visit your local FCPL library branch or visit their website to register and get a sneak peek at the prizes being offered.

Check out their Winter Reading Events webpage to learn about laser tag, movie nights, crafting sessions, Noon-Year Eve celebrations, and book discussions.

⛄ Get Outdoors for Winter Fun!

The Fairfax County Park Authority has rounded up its seasonal fun into a handy list of events happening across the county. 

Learn more about the Winter Wonderland and the Holiday Train at Burke Lake Park, Holiday on the Farm at Frying Pan Farm Park, and many more fun events.

Family Skate and Dance Night

Saturday, December 21 ~ 6:00-9:00pm

Celebrate the holiday in style by wearing your brightest, most festive sweater (or holiday outfit) of the season! Make the season bright by taking laps around the skate floor with friends and family at this Holiday and Ugly Sweater Family Skate and Dance Night. 

Have an evening of fun and enjoy music by the live DJ, refreshments and fun decorations. Tickets cost $10 for everyone (skaters, dancers, spectators and chaperones).

Remember to bring your own skates. Please note that outside food and drinks are not permitted. Park in the lower parking lot and enter through the gym door. Drive past the front of the Rec Center — the gym doors and the parking lot will be located to the right.

Registration: Register Now

Franconia Rec Center Location

6601 Telegraph Rd Alexandria, VA , VA, 22310

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - December 6

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Table of Contents
  • Calendar
  • Updated Transportation Information
  • Don't forget your ID!
  • SCA Spirit Week
  • SCA Warming Tree Donations
  • Gift Card Donation Drive
  • Cold Weather Clothing Assistance
  • Boundary Review Community Meeting
  • Full-Time Advanced Academics Referrals (students in grades 2-6)
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Useful Links

 

  • December 6 - PTA Holiday Market/Spirit Wear Sale TONIGHT!
  • December 10/11 - PTA Spirit Night at La Fiamma
  • December 16-20  - SCA Spirit Week
  • December 17 - PTA Spirit Night at Crumbl
  • December 18 - Last Day for Gift Card Donation Drive
  • December 19 - Last Day for Hayfield Warming Tree Donations
  • December 20 - Last Day to retrieve items from Lost and Found
  • December 23 - January 3 Winter Break (No School)
Updated Transportation Information

Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.

On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.

And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.

Temporary transportation changes must be made through the online transportation form.

As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.

Don't forget your ID!

We are happy to see you and glad when you come to attend a program, volunteer, or have lunch with your child. Please remember to bring your ID with you EACH time you come to school. This is a safety and security issue and, even if you are here on a regular basis, we still need to see an ID each time. Thank you for understanding and helping us to keep everyone in our building safe.

SCA Spirit Week - December 16-20

The Student Council Association (SCA) Warming Tree is set up near the front door of Hayfield Elementary.  You may send donations in with your child for them to deliver to the tree or stop in the front office to drop off items during school office hours.  Donations can also be brought to the PTA Holiday Market tonight.

Gift Card Donation Drive

It is hard to believe that we are nearing the holiday season already! We know that this time is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we began collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. You may also bring donations to the PTA Holiday Market tonight.

We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!  We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors

Cold Weather Clothing Assistance

If you need assistance supplying your child with cold-weather clothing, you may call the school office at (703)924-4500 and ask to speak with Mr. Herston Phillips, Social Worker, or email Marily Grotz, Family Liaison, at [email protected].  You may also contact Koinonia which is a non-profit organization that supports families in our community.  For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.

Boundary Review Community Meeting

Community meetings regarding FCPS’ comprehensive boundary review are taking place in each of the division's six regions. You are encouraged to attend the meeting in our region, which will take place on Thursday, December 12, 6:45-8:15 p.m., at Annandale High School (Cafeteria). If you are unable to attend on this date, view the full list of meetings on the Comprehensive School Boundary Review webpage.

Please register in advance by clicking on the date. Language interpretation will be available.

Full-Time Advanced Academics Referrals (grades 2-6) Full-Time Services Checklist for Families

For parents interested in referring their child for full-time AAP services, the following documents need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024. Late submissions cannot be accepted.

  • Full Time Referral Form - REQUIRED (Translated Versions Available)
  • Parent Questionnaire – Optional, but Recommended (Translated Versions Available)
  • A Maximum of 2 pages of work samples (digital scans) - Optional
  • Additional testing information – Optional

Submitting a referral form for full-time AAP will initiate a process that begins at the local school and is then completed at the central office level. Our school will put together a portfolio that includes multiple data which are considered holistically. At the central office level, a committee of trained professionals will review the portfolio materials to determine eligibility for full-time placement.  Eligibility decisions are communicated by early April. Parents may request a copy of the portfolio that was submitted, after they have been turned in for central selection, by emailing Avery Rothman ([email protected]).   

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

News from the Family Liaison Free and Reduced Meals (FRM)

Be sure to apply (and reapply annually) for Free and Reduced Meals (FRM) especially if your financial situation changes during the school year. It's important to keep a copy of the award letter for future reference which will be necessary to apply for scholarships to camps. FRM can also make students eligible for discounts on school fees, tuition waivers for camps through FCPS, Neighborhood and Community Services, and the Park Authority.

Ways to Give Back - Department of Family Services

The Department of Family Services needs your help during tax season! Volunteer Income Tax Assistance (VITA) is a program through Fairfax County that offers free Income Tax preparation.  Volunteers are needed to help individuals and families who made less than $67,000 in 2024 prepare their taxes in spring 2025. Some experience preparing taxes is recommended and additional training will be provided. You can have a big impact!  Last year, volunteers helped secure a total federal tax refund amount of $2,888,787 across 2,151 returns. Learn more about the VITA program. Sign up now or contact [email protected] to volunteer.

Fairfax County Park Authority

Winter class registration began Tuesday, December 3.  Save $8 if you register by December 13.  Check out class offering in the Parktakes catalog and find registration information HERE.

Family Resource Center (FRC) webinars for families:

December 13, 2024 10-11:30 a.m. - Protecting Kids Against Digital Exploitation: Keeping Kids Safe Online

December 20, 2024, 8:30 a.m.-3:30 p.m. - Youth Mental Health First Aid (in-person course) 

January 10, 2025 10-11:30 a.m. - Help! My Kids Won’t Go To School!

A roadmap to help parents unravel the underlying causes of their child’s school resistance. Parents will learn how to take care of themselves in the heat of the moment and how to set supportive boundaries at home. In addition, families will discover key facts and root causes for school refusal.

Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Upcoming Events – Mark Your Calendar

HES Event:  

10 Jan. 2025 – Military Families Pizza Night

       5pm-7pm, HES Cafeteria  RSVP Here

Come on out for a night of Pizza & Family Fun! Compliments of the PTA.

Fort Belvoir Holiday Events:

Gingerbread House Contest

Grab your supplies and get ready to decorate. Challenge yourself & enter the Belvoir Library’s Gingerbread House contest. All Ages.

  • Drop off: Now-Dec. 13 between 11am-5pm
  • Voting period: Dec. 16-20th
  • Winners announced: Dec. 27th

Winterfest and Tree Lighting Ceremony

Kick off the winter season with holiday cheer, snowball fights, loveable characters, and a tree full of sparkles to carry you into the New Year!

December 7th 1:30 pm - 6:30 pm

Brunch with Santa

Santa Claus is coming to Fort Belvoir! Get ready to indulge your taste buds and strike a pose with jolly old Saint Nick. 

December 14th 10 am - 12 pm

Quantic Holiday Events:

December 9th - Family Photos with Santa 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Join us for family photos with Santa. Registration Required.

December 13th - Teatime with Mrs. Claus 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Bring the little ones to hear stories read by Ms. Claus while sipping on hot chocolate & tea and munching on cookies. Registration Required.

December 17th - North Pole Market 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Children ages 6-12 will receive USO Bucks for each of their family members who are military dependents. They can use their USO Bucks to pick out gifts for family members and even wrap them on-site. Registration Required.

December 18th - Santa Paws Photo

            6pm-8pm, 3049 Bordelon Street Quantico, VA

Bring your beloved pet for a photo-op with Santa and let them enjoy a special treat. Registration required.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News Holiday Market Tonight!

Reminder that the PTA Holiday Market will be tonight Friday, December 6, 2024 from 5:30-7:30pm. Check the sign up on the Hayfield PTA website to see what time slots are still open for shopping. Volunteer shopping assistants are still needed.  This is a great opportunity for teens who need volunteer hours. Email questions to [email protected].

This is the perfect time to bring in your donations of gift cards to big box stores and grocery stores to support Hayfield families as well as donations for the SCA Warming Tree.

Spirit Wear

New spirit wear will be available for purchase at the Holiday Market tonight December 6th.  We have new designs this year; 3 styles of t-shirts, a hoodie, pajamas pants, and baseball hats. Limited quantities are available, shop early for best availability.  The online store will open with the remaining items following the Holiday Market. Questions? Email: [email protected]

Spirit Nights
  • December 10/11 - PTA Spirit Night at La Fiamma
  • December 17 - PTA Spirit Night at Crumbl
Community Events Family Skate and Dance Night

Celebrate the holiday in style by wearing your brightest, most festive sweater (or holiday outfit) of the season! Make the season bright by taking laps around the skate floor with friends and family at this Holiday and Ugly Sweater Family Skate and Dance Night. 

Have an evening of fun and enjoy music by the live DJ, refreshments and fun decorations. Tickets cost $10 for everyone (skaters, dancers, spectators and chaperones).

Remember to bring your own skates. Please note that outside food and drinks are not permitted. Park in the lower parking lot and enter through the gym door. Drive past the front of the Rec Center — the gym doors and the parking lot will be located to the right.

Registration: Register Now

Franconia Rec Center Location

6601 Telegraph Rd
Alexandria, VA , VA, 22310

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Gift Card Donation at the Holiday Market

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Hello Hayfield Community!

 

We are so excited for the Holiday Market this Friday! We wanted to let you know that there will be a box for collecting any gift cards or cash (if that is easier) you would like to donate to the Holiday Gift Card Drive in the cafeteria during this event. If you donate cash, please be assured that our counselors will use it to purchase gift cards for families. You can also feel free to drop off any items at the “Warming Tree” in the lobby, as well. The flyer if below as a reference.

 

As always, we are so thankful to the support of this community that enables us to make the holiday season a little brighter for fellow HES families.

Quick Links

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Cold Weather Recess Guidelines

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Indoor/Outdoor Recess Guidelines

Temperatures are below average this week, so we wanted to send this reminder to all our Hawk families:

Please assume your children will be outside for recess each day, even when it's chilly! FCPS policies only limit outdoor activities when the windchill dips into negative temperatures, so your child will likely have outdoor recess on most days. Your children should be prepared with a coat, hat, and gloves or mittens. It is also a good idea to write their names inside each item, the extra gear is more easily misplaced. 

If your family needs assistance providing appropriate cold-weather garments, please call our office at (703) 924-4500 and ask to speak with our social worker, Mr. Herston Phillips.

If your child has a documented health condition that affects their ability to engage in outdoor activities when it's cold, please call the office and ask to speak with our clinic aide Ms. Debi Richardson. We need to establish or update your child's Health Plan so staff can support their health needs. 

Thank you,
Seamus O'Connor, Assistant Principal

Quick Links

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 29

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Table of Contents
  • Calendar
  • Thanksgiving Break
  • Social and Emotional Learning Screener Results
  • Federal Impact Aid Forms
  • Full-Time Advanced Academics Referrals (students in grades 2-6)
  • Gift Card Donation Drive
  • SCA Warming Tree Donations
  • Winter Weather
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Useful Links

 

  • December 4 - Federal Impact Aid Forms Due
  • December 6 - PTA Holiday Market and Spirit Wear Sale
  • December 18 - Last Day for Gift Card Donation Drive
  • December 19 - Last Day for Hayfield Warming Tree Donations
  • December 20 - Last Day to retrieve items from Lost and Found
  • December 23 - January 3 Winter Break (No School)


Hoping everyone had a safe and happy Thanksgiving!  Classes will resume on Monday, December 2. Learn more about the first Thanksgiving.

Check out these websites for learning opportunities about Native American Culture.

Native American Heritage Month Resources and Guidance

Resources from the Library of Congress

Social and Emotional Learning Screener Results

One of the ways FCPS supports the mental wellness of all students is through the Social and Emotional Learning (SEL) Screener. In October, students in grades 3-12 took this screener, which gives information about their skills such as achieving goals, handling emotions, building relationships with adults and peers, and making good choices. The screener also helps students evaluate their school community’s efforts to make them feel valued, included, and supported. Screener data is used to create learning, experiences, and environments for students to succeed.

In early December, families will be able to view student SEL Screener results in SIS ParentVUE. For families who do not have an active ParentVUE account, results will be sent by mail.

Learn more about the screener on the Social-Emotional Learning (SEL) Screener webpage. For help understanding your child’s results or ideas to support them at home, review the Family Guide or contact your child’s school. 

Register for ParentVUE

Learn how to activate your ParentVUE account, so you can easily access your child’s results and other helpful information.

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available in SIS ParentVUE under Online Packets (in the upper right corner). Paper forms should be returned by Wednesday, December 4.

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Full-Time Advanced Academics Referrals (grades 2-6) Full-Time Services Checklist for Families

For parents interested in referring their child for full-time AAP services, the following documents need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024. Late submissions cannot be accepted.

  • Full Time Referral Form - REQUIRED (Translated Versions Available)
  • Parent Questionnaire – Optional, but Recommended (Translated Versions Available)
  • A Maximum of 2 pages of work samples (digital scans) - Optional
  • Additional testing information – Optional

Submitting a referral form for full-time AAP will initiate a process that begins at the local school and is then completed at the central office level. Our school will put together a portfolio that includes multiple data which are considered holistically. At the central office level, a committee of trained professionals will review the portfolio materials to determine eligibility for full-time placement.  Eligibility decisions are communicated by early April. Parents may request a copy of the portfolio that was submitted, after they have been turned in for central selection, by emailing Avery Rothman ([email protected]).   

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

Gift Card Donation Drive

It is hard to believe that we are nearing the holiday season already! We know that this time is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we will begin collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!

We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors

❄️ Preparing for Winter Weather

FCPS’ website is generally the first place to find out about emergency weather closings. Other communication channels will be used as quickly as possible including email, text, social media, and news stations. Learn more about how schedule changes are communicated. 

Be sure to plan for the winter season. Update your contact information in SIS ParentVUE, bookmark the FCPS website, and arrange for childcare if needed.

Keep Your Child Warm During Outdoor Activities

We will monitor the weather for low temperatures, wind chill advisories and warnings, and weather advisories which may prevent children from being outside. Make sure your child is dressed appropriately with a warm coat and other cold-weather clothing, so they can comfortably enjoy their time outdoors.  If you are missing a coat or sweathshirt please check the Lost and Found near the front door and Cafeteria. See the National Weather Service’s tips on staying safe during cold weather.

If you need assistance supplying your child with cold-weather clothing, please reach out to Marily Grotz, Family Liaison, at [email protected].  You may also contact Koinonia which is a non-profit organization that supports families in our community.  For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.

News from the Family Liaison Fairfax County Park Authority

Winter class registration starts Tuesday, December 3.  Save $8 if you register by December 13.  Check out class offering in the Parktakes catalog and find registration information HERE.

Family Resource Center (FRC) webinars for families:

December 6, 2024 10-11:30 a.m. - Stress Less, Enjoy More. Reducing Stress and Increasing Happiness: A Webinar for Families

December 13, 2024 10-11:30 a.m. - Protecting Kids Against Digital Exploitation: Keeping Kids Safe Online

December 20, 2024, 8:30 a.m.-3:30 p.m. - Youth Mental Health First Aid (in-person course) 

Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!

Crisis Assistance — Applies to Heating Emergencies

When to Submit an Application

  • Equipment-related assistance & security deposits - November 1 through March 15
  • Heating fuel & utility bills (primary heat expense) - First workday in January through March 15

Assistance Available

  • Heating equipment - repair or replacement
  • Heating equipment - supplemental (example: fuel tanks)
  • Security deposit - primary heat expense
  • Heating fuel/utility - primary heat expense

Eligibility Requirements - There must be a heating emergency, such as:

  • Lack of heat
  • Imminent utility cut-off
  • Inoperable or unsafe heating equipment

How to Apply

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Upcoming Events – Mark Your Calendar

9 Dec. - Family Photos with Santa 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Join us for family photos with Santa. Registration Required.

13 Dec. - Teatime with Mrs. Claus 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Bring the little ones to hear stories read by Ms. Claus while sipping on hot chocolate & tea and munching on cookies. Registration Required.

17 Dec. - North Pole Market 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Children ages 6-12 will receive USO Bucks for each of their family members who are military dependents. They can use their USO Bucks to pick out gifts for family members and even wrap them on-site. Registration Required.

18 Dec. - Santa Paws Photo

            6pm-8pm, 3049 Bordelon Street Quantico, VA

Bring your beloved pet for a photo-op with Santa and let them enjoy a special treat. Registration required.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News Holiday Market

Reminder that the PTA Holiday Market will be next Friday, December 6, 2024 from 5:30-7:30pm. A flyer with the volunteer sign up and shopper sign up was sent home in Thursday folders last week. You may also sign up on the Hayfield PTA website. Email questions to Amy at [email protected].

Spirit Wear

New spirit wear will be available for purchase at the Holiday Market on December 6th.  We have new designs this year; 3 styles of t-shirts, a hoodie, pajamas pants, and baseball hats. Limited quantities are available, so shop early for best availability.  

The online store will open with the remaining items following the Holiday Market. Questions? Email: [email protected]

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 22

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Table of Contents
  • Calendar
  • Weekly Reminders
  • Winter Weather
  • SCA Warming Tree Donations
  • Gift Card Donation Drive
  • Federal Impact Aid Forms
  • Full-Time Advanced Academics Referrals (students in grades 2-6)
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Celebrations and Traditions
  • Useful Links

 

  • November 26 -  Flannel Spirit Day
  • November 27-29 Thanksgiving Break (No School)
    School Office is closed
  • December 4 - Federal Impact Aid Forms Due
  • December 6 - PTA Holiday Market and Spirit Wear Sale
  • December 18 - Last Day for Gift Card Donation Drive
  • December 19 - Last Day for Hayfield Warming Tree Donations
  • December 23 - January 3 Winter Break (No School)
Weekly Reminders
  • Dismissal changes should be submitted to the office by 2:30 p.m.
  • No student may be checked-out after 3:00 p.m.  Pease arrive early.
  • The school does not accept food deliveries for students.
  • Lunch visitors are now welcome. Seating is limited at some tables.
  • Bring your ID when coming to the building.

❄️ Preparing for Winter Weather

Winter weather is here! Watch this video to see how weather-related closing decisions are made.

FCPS’ website is generally the first place to find out about emergency weather closings. Other communication channels will be used as quickly as possible including email, text, social media, and news stations. Learn more about how schedule changes are communicated. 

Be sure to plan for the winter season. Update your contact information in SIS ParentVUE, bookmark the FCPS website, and arrange for childcare if needed.


Keep Your Child Warm During Outdoor Activities

We will monitor the weather for low temperatures, wind chill advisories and warnings, and weather advisories which may prevent children from being outside. Make sure your child is dressed appropriately with a warm coat and other cold-weather clothing, so they can comfortably enjoy their time outdoors. See the National Weather Service’s tips on staying safe during cold weather.

If you need assistance supplying your child with cold-weather clothing, please reach out to Marily Grotz, Family Liaison, at [email protected].  You may also contact Koinonia which is a non-profit organization that supports families in our community.  For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.

Gift Card Donation Drive

It is hard to believe that we are nearing the holiday season already! We know that this time is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we will begin collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!

We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available in SIS ParentVUE under Online Packets (in the upper right corner after logging in). Please complete it as soon as possible.

For any families who have not completed the survey in ParentVUE, paper forms were sent home in Thursday Folders this week. Paper forms should be returned by Wednesday, December 4.

Completing this form for each school-aged child in every household is important. Information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

For more information, please watch this video on Impact Aid and visit the Federal Impact Aid Survey page.

Need to Register for ParentVUE? 

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey. 

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Full-Time Advanced Academics Referrals (students in grades 2-6) Full-Time Services Checklist for Families

For parents interested in referring their child for full-time AAP services, the following documents need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024.
Late submissions cannot be accepted.

  • Full Time Referral Form - REQUIRED (Translated Versions Available)
  • Parent Questionnaire – Optional, but Recommended (Translated Versions Available)
  • A Maximum of 2 pages of work samples (digital scans) - Optional
  • Additional testing information – Optional

Submitting a referral form for full-time AAP will initiate a process that begins at the local school and is then completed at the central office level. Our school will put together a portfolio that includes multiple data which are considered holistically. At the central office level, a committee of trained professionals will review the portfolio materials to determine eligibility for full-time placement.  Eligibility decisions are communicated by early April. Parents may request a copy of the portfolio that was submitted, after they have been turned in for central selection, by emailing Avery Rothman ([email protected]).   

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

News from the Family Liaison Family Resource Center (FRC) webinars for families:

November 22, 10-11:30 a.m. - Starting the Conversation About Drugs.

December 6, 2024 10-11:30 a.m. - Stress Less, Enjoy More. Reducing Stress and Increasing Happiness: A Webinar for Families

December 13, 2024 10-11:30 a.m. - Protecting Kids Against Digital Exploitation: Keeping Kids Safe Online

December 20, 2024, 8:30 a.m.-3:30 p.m. - Youth Mental Health First Aid (in-person course) 

Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!

Crisis Assistance — Applies to Heating Emergencies

When to Submit an Application

  • Equipment-related assistance & security deposits - November 1 through March 15
  • Heating fuel & utility bills (primary heat expense) - First workday in January through March 15

Assistance Available

  • Heating equipment - repair or replacement
  • Heating equipment - supplemental (example: fuel tanks)
  • Security deposit - primary heat expense
  • Heating fuel/utility - primary heat expense

Eligibility Requirements - There must be a heating emergency, such as:

  • Lack of heat
  • Imminent utility cut-off
  • Inoperable or unsafe heating equipment

How to Apply

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters

Upcoming Events – Mark Your Calendar

23 Nov. –  Holiday Food Distribution

          11am-1pm, Fort Belvoir ACS Bldg.

Army Community Service is offering a one-stop-shop for all your holiday meal needs with pre-packaged meal kits & frozen turkey to feed your family!  No registration required. Simply present your valid Military ID card. Happy Thanksgiving from the family & MWR team.

9 Dec. - Family Photos with Santa 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Join us for family photos with Santa. Registration Required.

13 Dec. - Teatime with Mrs. Claus 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Bring the little ones to hear stories read by Ms. Claus while sipping on hot chocolate & tea and munching on cookies. Registration Required.

17 Dec. - North Pole Market 

            6pm-8pm, 24010 Montezuma Ave. Quantico, VA

Children ages 6-12 will receive USO Bucks for each of their family members who are military dependents. They can use their USO Bucks to pick out gifts for family members and even wrap them on-site. Registration Required.

18 Dec. - Santa Paws Photo

            6pm-8pm, 3049 Bordelon Street Quantico, VA

Bring your beloved pet for a photo-op with Santa and let them enjoy a special treat. Registration required.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News Holiday Market

The winter holidays are coming! Mark your calendars for our 2024 Holiday Market which will be held on Friday, December 6, 2024 from 5:30-7:30pm. Students will have the opportunity to shop for gifts for friends and family in the cafeteria. There will be live music, food trucks, and the Craft Market in the library for adults to browse and shop! Traditionally only Hayfield faculty and staff have been vendors at the market in the library, but this year we are excited to open up the opportunity for additional community members to rent a table for a $50 donation to the PTA. This provides a broader opportunity for small businesses in our Hayfield community to sell their goods or services! A flyer with the volunteer sign up and shopper sign up was sent home in Thursday folders yesterday.  You can sign up on the Hayfield PTA website. To reserve a table, please email Amy at [email protected].

Spirit Wear

New spirit wear will be available for purchase at the Holiday Market on December 6th.  We have new designs this year; 3 styles of t-shirts, a hoodie, pajamas pants, and baseball hats. Limited quantities are available, so shop early for best availability.  

The online store will open with the remaining items following the Holiday Market. Questions? Email: [email protected]

Celebrations and Traditions

Check out these websites for more learning opportunities.

Native American Heritage Month Resources and Guidance

Resources from the Library of Congress

Community Events

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 15

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Table of Contents
  • Calendar
  • Weekly Reminders
  • Celebrating our Veterans
  • How to order school pictures
  • Gift Card Donation Drive
  • Get2Green: Clean Up Event
  • Federal Impact Aid Forms
  • Full-Time Advanced Academics Referrals (students in grades 2-6)
  • Tutoring Resources for Families
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • PTA News
  • Celebrations and Traditions
  • Useful Links

 

  • November 18 - 3 Hour Early Release | 12:20 p.m.
  • November 21 - National Family Engagement Day
  • November 21 - PTA Meeting & Community Service Project
  • November 22 - Hayfield Spirit Day
  • November 26 -  Flannel Spirit Day
  • November 27-29 Thanksgiving Break (No School)
    School Office is closed
Weekly Reminders
  • Dismissal changes should be submitted to the office by 2:30 p.m.
  • No student may be checked-out after 3:00 p.m.  Pease arrive early.
  • The school does not accept food deliveries for students.
  • Lunch visitors are now welcome. Seating is limited at some tables.
  • Bring your ID when coming to the building.


Hayfield Elementary celebrated our military community with a breakfast and classroom visits.  Thank you to our HES Veterans and Military Families for taking time on this special day to attend our Veterans Day celebration. 
Thank you for your service.


Still need to order pictures?  Simply scan the QR code and follow the directions to access your child's picture ordering gallery. No need for an access code!

If you have questions about the Code Lookup or are having difficulty navigating the site, reach out to our Customer Service team via the Live Chat. www.strawbridge.net

Gift Card Donation Drive

It is hard to believe that we are nearing the holiday season already! We know that this time is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we will begin collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. We will ensure these donations go to support our direct community and support our families in having a very happy holiday season!

We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.

Thank you,
Hayfield Elementary School Counselors

Get2Green: Clean Up Event


Get2Green is an FCPS environmental stewardship program. Here at Hayfield, we are working to make a positive impact on our environment through recycling initiatives and other efforts. In our first event, we weeded and cleaned up some of our outdoor spaces. During this next event, we’ll focus on trash pick up around the school grounds and begin work on a campaign to promote the idea of zero waste lunches. 

Our event will take place on Thursday, November 21, 2024 from 3:30-4:30 p.m. Students in grades 4-6 are invited to participate. Families must be able to pick up their students at 4:30, unless the student is enrolled in SACC.

Please return permission slips to Ms. Taylor or Mr. Pitts by Monday, November 18, 2024 for your 4th-6th grader to participate. A few hard copies were given to each homeroom teacher in grades 4-6 as well for students to bring home. You may email Ms. Taylor or Mr. Pitts with questions.

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available in SIS ParentVUE under Online Packets (in the upper right corner after logging in). Please complete it as soon as possible.

For any families who have not completed the survey in ParentVUE, paper forms were sent home in Thursday Folders this week. Paper forms should be returned by Wednesday, December 4.

Completing this form for each school-aged child in every household is important. Information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

For more information, please watch this video on Impact Aid and visit the Federal Impact Aid Survey page.

Need to Register for ParentVUE? 

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey. 

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Full-Time Advanced Academics Referrals (students in grades 2-6) Full-Time Services Checklist for Families

For parents interested in referring their child for full-time AAP services, the following documents need to be submitted to AART Avery Rothman ([email protected]) on or before December 15, 2024.
Late submissions cannot be accepted.

  • Full Time Referral Form - REQUIRED (Translated Versions Available)
  • Parent Questionnaire – Optional, but Recommended (Translated Versions Available)
  • A Maximum of 2 pages of work samples (digital scans) - Optional
  • Additional testing information – Optional

Submitting a referral form for full-time AAP will initiate a process that begins at the local school and is then completed at the central office level. Our school will put together a portfolio that includes multiple data which are considered holistically. At the central office level, a committee of trained professionals will review the portfolio materials to determine eligibility for full-time placement.  Eligibility decisions are communicated by early April. Parents may request a copy of the portfolio that was submitted, after they have been turned in for central selection, by emailing Avery Rothman ([email protected]).   

Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman ([email protected]) with any questions.

For more information, please visit the Advanced Academic Programs website.

Tutoring Resource for Families

Is your family looking for resources to help support your child’s academic success? FCPS’ Family Resource Center (FRC) maintains a list of district employees who hold a valid Virginia teaching credential and who are available to be hired as a tutor by parents. FRC maintains this list, but families are responsible for contacting and working directly with tutors. This list is not “approved” by FCPS and is only meant as a resource.

FCPS also partners with Varsity Tutors to provide students and families with extra resources for learning. Every student can take advantage of Varsity Tutors' services at no cost, including weekly live online classes, on demand 24/7 chat tutoring, essay editing, study resources such as recorded content, practice problems, and diagnostic tests.

✨ FCPS’ 2023-30 Strategic Plan Goal 3: Academic Growth and Excellence, reminds us of our commitment to supporting each and every student and helping them meet or exceed high academic standards.

News from the Family Liaison Learn Budgeting Strategies

Financial Budgeting Strategies to help you gain money management skills! 

Tuesday Evenings - 6:30 PM to 7:30 PM
Nov. 19 and Dec. 17, 2024

Thursday Afternoons - 12:30 PM - 1:30 PM
Nov. 21 and Dec. 19, 2024

Register here: https://budgetingstrategies.timetap.com
Call: 703-704-6101  Email: [email protected]

Fairfax County Park Authority

Winter Camps - Registration is open! 

Learn More About Camps

Explore Winter Camps

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters November is National Military Family Appreciation Month

This is a month dedicated to celebrating you, our Military Families. Throughout the month, military families are honored & recognized for their ongoing strength, resilience, sacrifices, commitment & dedication to support their military service members.

Discounts for Military Family Appreciation Month

HES “My Veteran Hero” Forms

My Hero Forms will be accepted throughout November. Please complete the form & return it to your child’s teacher.  Include photos if possible.

FCPS Military-Connected Youth – Family Advisory Council

Fairfax County Public Schools (FCPS) is excited to announce the creation of the Military-Connected Youth Family Advisory Council that will meet with Superintendent Dr. Michelle Reid.

This council aims to provide an opportunity for critical feedback on the experiences, concerns, and insights of military-connected families within FCPS.  The council will consist of 20 to 25 military-connected family members from across the division. Selected members will be provided with details regarding the council meetings.    

Family members are encouraged to complete the Google form by TODAY Friday, November 15, 2024, to express their interest in joining this important conversation.  

For more information, please contact Katie Server, Family Partnerships Specialist, Military-Connected Youth & Families, [email protected]. 

Military Child Education Coalition

Free Parent Webinars - Visit our YouTube Channel:  Search a Specific Webinar Title or browse our full library of Webinars, Select Playlist, Webinar

19 Nov. 12pm – Magic of the Family Meal (registration required)

On-demand – Helping Your Military Child Navigate Stress

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

PTA News PTA Meeting/Community Service

Thursday, November 21 @7pm - PTA Meeting in the cafeteria.

We will be making sandwiches and snack bags for those in need in NoVa. The whole family is invited! Hair nets and gloves will be supplied. Please see the sign up list to contribute! 

https://www.evite.com/signup-sheet/5983581691183104

Holiday Market

The winter holidays are coming! Mark your calendars for our 2024 Holiday Market which will be held on Friday, December 6, 2024 from 5:30-7:30pm. Students will have the opportunity to shop for gifts for friends and family in the cafeteria, and there will be live music, food trucks, and the Craft Market in the library for adults to browse and shop! Traditionally only Hayfield faculty and staff have been vendors at the market in the library, but this year we are excited to open up the opportunity for additional community members to rent a table for a $50 donation to the PTA. This provides a broader opportunity for small businesses in our Hayfield community to sell their goods or services! Keep your eyes open for the volunteer sign up and shopper sign up which will be sent out in the coming week. To reserve a table, please email Amy at [email protected].

Spirit Wear

New spirit wear will be available for purchase at the upcoming PTA meeting on Thursday, Nov. 21. We have new designs this year; 3 styles of t-shirts, a hoodie, pajamas pants and baseball hats. Spirit wear will also be sold at the Holiday Market on Dec. 6. Limited quantities are available, so shop early for best availability.  

The online store will open with the remaining items following the Holiday Market. Questions? Email: [email protected]

Celebrations and Traditions

Native American Heritage Month is a time to celebrate rich and diverse cultures, traditions, and histories and to acknowledge the important contributions of Native Americans. It is also a time to raise a general awareness about the unique challenges they have faced both historically and in the present, and the ways in which tribal citizens have worked to conquer these challenges.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

FLE Curriculum Parent Preview Meeting

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FLE Curriculum Parent Preview Meeting

Each year, FCPS schools are required to offer a meeting with parents to demonstrate how to access the Family Life Education curricular materials that will be used at each grade level. There will also be a teacher representative from each grade level in the meeting, in case parents have questions about specific grade-level topics. 

Hayfield's parent preview meeting will be on Monday, Nov. 18, at 1:30 p.m. It will be a virtual meeting, accessible at this link: https://meet.google.com/pwi-ybrc-ddb

Parents who are unable to attend can still access the FLE curriculum materials, opt-out forms, and other materials on Schoology. The materials are posted in the All Parents/Guardians folder, accessible here: All Parents/Guardians Course

All parents are welcome to direct questions to Mr. O'Connor or to their child's teacher regarding FLE.

Quick Links

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 8

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Table of Contents
  • Calendar
  • Weekly Reminders
  • Thanking Veterans
  • Federal Impact Aid Forms
  • Get2Green: Clean Up Event
  • Tutoring Resources for Families
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • Celebrations and Traditions
  • Community Events
  • Useful Links

 

  • November 11 - Veterans Day (No School) 
    School Office is closed
  • November 18 - 3 Hour Early Release | 12:20 p.m.
  • November 21 - National Family Engagement Day
  • November 21 - PTA Meeting & Community Service Project
  • November 27-29 Thanksgiving Break (No School)
    School Office is closed
Weekly Reminders
  • Dismissal changes should be submitted to the office by 2:30 p.m.
  • No student may be checked-out after 3:00 p.m.  Pease arrive early.
  • The school does not accept food deliveries for students.
  • Lunch visitors are now welcome. Seating is limited at some tables.
  • Bring your ID when coming to the building.

Monday, November 11th is Veterans Day and will be observed as a school holiday.  Hayfield Elementary thanks the veterans in our community for their service on this day and every day. #FCPSHonorsVeterans

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available online in SIS ParentVUE. If you have not already filled out the form online, we will provide paper forms in November. Please be sure to return them by Friday, November 17. 

Completing this form for each school-aged child in every household is important, because information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

Please watch this video and visit the Federal Impact Aid Survey page for more information.  

Need to Register for ParentVUE? 

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey. 

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Get2Green: Clean Up Event


Get2Green is an FCPS environmental stewardship program. Here at Hayfield, we are working to make a positive impact on our environment through recycling initiatives and other efforts. In our first event, we weeded and cleaned up some of our outdoor spaces. During this next event, we’ll focus on trash pick up around the school grounds and begin work on a campaign to promote the idea of zero waste lunches. 

Our event will take place on Thursday, November 21, 2024 from 3:30-4:30 p.m. Students in grades 4-6 are invited to participate. Families must be able to pick up their students at 4:30, unless the student is enrolled in SACC.

Please return permission slips to Ms. Taylor or Mr. Pitts by Monday, November 18, 2024 for your 4th-6th grader to participate. A few hard copies were given to each homeroom teacher in grades 4-6 as well for students to bring home. You may email Ms. Taylor or Mr. Pitts with questions.

Tutoring Resource for Families

Is your family looking for resources to help support your child’s academic success? FCPS’ Family Resource Center (FRC) maintains a list of district employees who hold a valid Virginia teaching credential and who are available to be hired as a tutor by parents. FRC maintains this list, but families are responsible for contacting and working directly with tutors. This list is not “approved” by FCPS and is only meant as a resource.

FCPS also partners with Varsity Tutors to provide students and families with extra resources for learning. Every student can take advantage of Varsity Tutors' services at no cost, including weekly live online classes, on demand 24/7 chat tutoring, essay editing, study resources such as recorded content, practice problems, and diagnostic tests.

✨ FCPS’ 2023-30 Strategic Plan Goal 3: Academic Growth and Excellence, reminds us of our commitment to supporting each and every student and helping them meet or exceed high academic standards.

News from the Family Liaison Fuel Assistance Deadline is Today!

The last day to apply for Fuel Assistance is Friday, November 8th. As a reminder, clients can receive Energy Assistance AND PIPP. 

Energy Assistance Flyer (English)  Energy Assistance Flyer (Spanish)  Fuel Application (English)  Fuel Application (Spanish)

Applications for Energy Assistance are accepted in the following ways:

1.   Online: www.commonhelp.virginia.gov

2.   By phone: Enterprise Customer Service Center (855) 635-4370

3.   Paper applications can be requested by calling 703-324-7500.

By mail: Completed applications can be mailed to: DFS Energy Assistance, 12011 Government Center Parkway, Suite 232, Fairfax, VA 22035

By Dropbox: Completed application can be placed in a dropbox at one of the DFS human service building locations

By fax: Completed applications can be faxed to (703) 653-1355

By email: Completed applications can be sent to [email protected]

Learn Budgeting Strategies

Financial Budgeting Strategies to help you gain money management skills! 

Tuesday Evenings - 6:30 PM to 7:30 PM
Nov. 19 and Dec. 17, 2024

Thursday Afternoons - 12:30 PM - 1:30 PM
Nov. 21 and Dec. 19, 2024

Register here: https://budgetingstrategies.timetap.com
Call: 703-704-6101
Email: [email protected]

Fairfax County Park Authority

Winter Camps - Registration is open! 

Learn More About Camps

Explore Winter Camps

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters


14 Veterans Day Events – DC & Northern VA - 2024

Veterans Day DC Events

HES Veterans Wall of Heroes

Please complete this form & return it to your child’s teacher. Include photos if possible.

 

FCPS Military-Connected Youth – Family Advisory Council

Family members are encouraged to complete the Google form by Friday, November 15, 2024,     

Fairfax County Public Schools (FCPS) is excited to announce the creation of the Military-Connected Youth Family Advisory Council that will meet with Superintendent Dr. Michelle Reid.

This council aims to provide an opportunity for critical feedback on the experiences, concerns, and insights of military-connected families within FCPS.  The council will consist of 20 to 25 military-connected family members from across the division. Selected members will be provided with details regarding the council meetings.    

Family members are encouraged to complete the Google form by Friday, November 15, 2024, to express their interest in joining this important conversation.  

For more information, please contact Katie Server, Family Partnerships Specialist, Military-Connected Youth & Families, [email protected]. 

 

November is National Family Appreciation Month

Military families are honored and recognized for their sacrifices, commitment, and contributions in support of our military and nation.

  • The Office of Family and School Partnerships provides resources and support for military familiestransitioning to or exiting FCPS.
  • Sign up for the military-connected families newsletter.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

Native American Heritage Month is a time to celebrate rich and diverse cultures, traditions, and histories and to acknowledge the important contributions of Native Americans. It is also a time to raise a general awareness about the unique challenges they have faced both historically and in the present, and the ways in which tribal citizens have worked to conquer these challenges.

Community Events

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

SCHOOLHOUSE NEWS - November 1

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Daylight Saving Time Ends (Fall Back)

This Sunday, November 3, at 2 a.m., daylight saving time ends. Don’t forget to move your clocks back one hour!

Table of Contents
  • Calendar
  • Election Day
  • Weekly Reminders
  • Native American Heritage Month
  • Veterans Wall of Heroes
  • National Family Engagement Month
  • Nominate an Outstanding Employee
  • Federal Impact Aid Forms
  • Grading Guideline Update
  • Volunteer for International Night
  • News from the Family Liaison
  • For Our Military Families:  Military Matters
  • Celebrations and Traditions
  • Useful Links

 

  • November 4-5 - Student Holiday/Teacher Workday (No School) 
    School Office Hours | 9:00 a.m. - Noon
  • November 5 - Admin Chat (Library)  | 9:30 a.m. - 10:00 a.m.
  • November 7 - International Night Cultural Celebration
  • November 8 - Veterans Day Celebrations
  • November 11 - Veterans Day (No School) 
    School Office is closed
Election Day

Don’t forget to get out and vote on Tuesday, Nov. 5! The day will be observed as a holiday for students and a teacher work day. For more information, visit the Virginia Department of Elections webpage. See the complete school year calendar.

Principal Lewis and Assistant Principal O'Connor
will be in the library Tuesday, November 5th
at 9:30 a.m. for you to drop in for a chat.

Weekly Reminders
  • Dismissal changes should be submitted to the office by 2:30 p.m.
  • No student may be checked-out after 3:00 p.m.  Pease arrive early.
  • The school does not accept food deliveries for students.
  • Lunch visitors are now welcome. Seating is limited at some tables.
  • Bring your ID when coming to the building.

Native American Heritage Month is a time to celebrate rich and diverse cultures, traditions, and histories and to acknowledge the important contributions of Native Americans. It is also a time to raise a general awareness about the unique challenges they have faced both historically and in the present, and the ways in which tribal citizens have worked to conquer these challenges.

Veterans Wall of Heroes

If your student would like to honor a Veteran family member and/or service member, please complete the form and return it to your child’s teacher. The form can also be found on the school website. Feel free to make a copy of this form to recognize additional family members. Include a photo of the service member if possible. Forms and pictures will be displayed in the hallway.  To request a printed copy of the form to be sent home with your student, please email Marily Grotz, Family Liaison, at [email protected].  See more Veterans Day opportunities below in the Military Families section of the newsletter.

Family Engagement Month

November is National Family Engagement Month.  This month reminds us that families are children's first and most important teachers, advocates, and nurturers. Strong family support is vital to student well-being and success. 

FCPS has many resources designed to increase engagement and partnerships with families while fostering academic success and social-emotional growth.

Additionally, every school has a family liaison who will welcome and orient families, and help them understand the school's culture, policies, procedures, and practices. They can help connect families to resources in the community. Family liaisons might also assist a family in transitioning to a new school and encourage family-school partnerships to help ensure their student's success and healthy development.  The Family Liaison at Hayfield Elementary is Marily Grotz. Contact information can be found in the News from the Family Liaison section near the end of each weekly school newsletter.

Here are ways you can support your connection to your students academic achievements.

  • Check out the Family Engagement Month Calendar below for ideas on strengthening your connection to your child and their school.
  • Join your parent organization. (HES PTA)
  • Visit the local library or go online to get a library card for your child.
  • Practice digital safety and responsibility with your child.
  • Commit to volunteer at your child’s school this school year.
  • Write letters to school staff for National Family Engagement Day on November 21, 2024.
  • Ask your child what they discuss in Morning Meetings.
  • Discuss the FCPS Portrait of a Graduate skills with your child.
Outstanding Employee Awards

Nominations are now open for the Outstanding Employee Awards!

To submit a nomination for a Hayfield Elementary School Outstanding Employee in one of the categories below, please complete the nomination through this Google form link: https://forms.gle/piPwDtYFeFziVezS7  You may nominate one employee at our school or multiple employees across the categories (one individual may only nominate one employee per category.) 

All that is required for a preliminary nomination is a paragraph or two about how this employee demonstrates exceptional work in the criteria for that category. The google form link has more information regarding the criteria for each of these awards and the eligibility requirements are below.

Outstanding Teacher
Has at least three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding New Teacher
Has up to three years of experience as a teacher (in any school/school district); librarians are included in this category

Outstanding Principal
Has at least three years of experience as a building principal (in any school/school district)

Outstanding Leader
At least one year of experience in their current position as a Schedule-C or School-Based Administrator scale employee (that is not the building principal).  Common positions in this category: Assistant and Associate Principals, Director of Student Activities, Director of Student Services

Outstanding Professional Employee
At least one year experience in current position as a Schedule-B employee or other non-instructional employee in a school that supports school leadership.  Common positions in this category: School-Based Technology Specialist, Technology Support Specialist, Assessment Coach, Career Center Specialist, Instructional Coach, Psychologist, Social Worker, School Counselor, Safety and Security Specialist, Resource Teachers that serve in an administrative role in a school

Outstanding Operational Employee
At least one year of experience in current position as Schedule-A or Classroom Instructional Support Scale employee.  Common positions in this category: Administrative and Office Staff, Safety and Security Assistant, Custodial Staff, Food Service Staff, IA, PHA, PHTA, Parent Liaisons 

The deadline to submit a nomination is November 4, 2024.

If you have any questions, please contact Wendy Ergler.  [email protected]

Federal Impact Aid Forms

Return Your Federal Impact Aid Survey

FCPS is asking all families to fill out a Federal Impact Aid Survey. The form is available online in SIS ParentVUE. If you have not already filled out the form online, we will provide paper forms in November. Please be sure to return them by Friday, November 17. 

Completing this form for each school-aged child in every household is important, because information from this survey resulted in more than $4 million in funding last year from the U.S. Department of Education. These funds are used to support all Fairfax County public schools and centers.

Please watch this video and visit the Federal Impact Aid Survey page for more information.  

Need to Register for ParentVUE? 

Learn how to activate your SIS ParentVUE account, so you can easily submit your survey. 

Technical support for using ParentVUE or completing the survey online is available by submitting a Parent Support Request ticket. Select SISParent in the Application dropdown menu and type Federal Impact Aid Survey under Issue Description. Or, call the Parent Technology Help Desk at 833-921-3277 (833-921-FCPS).

Grading Guideline Update

Our teachers have been hard at work teaching with the new Language Arts curriculum, and we are excited to help all of our students become strong readers and writers! This year we also have new assessments, which is how we check if your student needs extra help with reading and writing, and new Standards of Learning (SOLs).

Because of these changes, we are now teaching all of the Language Arts skills your child needs to know (and checking if they need extra help) throughout the whole school year, instead of different skills each quarter. While these skills will be new to your child in the beginning of the year, the goal is for your child to grow strong in all of their new skills by the end of the year.

This means that when you get your child’s progress report next month, it might look different. Your child’s teacher will give you more information on the new progress reporting and how we’re making sure your child is getting any extra help they might need. You can also find more information on FCPS’ Grading and Reporting webpage.

We will also have new ways for you to help your child practice their reading and writing skills at home. These resources are coming soon!

This year, FCPS has new ways of teaching reading and writing to our students. We also have new ways to know if students need extra support and how we can best help them. Schools will still use the same 4-point scale to assign grades; please refer to the Grading Guidelines for more details.

Starting in November 2024, your child’s progress report grades may look different due to the changes.

Find more information here.

International Night - Volunteer Opportunities


To celebrate the many countries and cultures here at Hayfield Elementary School, we will have an International Night Cultural Celebration.

Thursday, November 7, 2024
 6:00 pm-8:00 pm.


We are in need of volunteers to help make this night a success!  We need help with set up Wednesday, November 6, and Thursday, November 7, as well as clean up after the event.  This is a great opportunity for school or scout service hours!  Please sign up here if you have a few minutes to give.  We can’t wait to see you there.

News from the Family Liaison Fairfax County Park Authority

Winter Camps - Registration is open! 

Learn More About Camps

Explore Winter Camps

Family Academy - NEW!
Your resource for an enriching educational journey.

The Family Academy compiles classes, webinars, workshops, and programs offered by Fairfax County Public Schools to help you support your child's needs and learning at home. The Family Academy also includes information about resources available to help you ensure your student has what they need to succeed. 

Submit a Question
Email Us
Call: 703-204-3941
Text: 571-496-9518
Varsity Tutors

Students have unlimited access to 24/7, on-demand, online tutoring support services through VarsityTutors.com at no cost to families. Students can connect online any time, any place, and in most K-12 subjects. Tutoring may be on-demand or scheduled at a time convenient for the student. Students automatically have access to the VarsityTutors.com tutoring service through a link in Clever unless a parent/guardian submits an opt-out request.


Immunizations

The Fairfax County Health Department will provide immunization appointments at their district offices for FCPS elementary students on limited early-release Mondays through December. All school-required immunizations will be offered at no cost. Parents should call 703-246-7100 to make appointments.

Marily Grotz, Family Liaison
Phone: 703-924-4553  Cell: 571-296-6011
Email: [email protected]
Office Hours: Tuesday/Thursday 8:30am-3:30pm

For Our Military Families: Military Matters Upcoming Events

HES International Night
November 7, 2024
6:00-8:00pm

Calling all Military Families…Show off your Military Culture!  Student Showcase Ideas: Tabletop display, photos, tokens, maps showing places you’ve visited & lived, posters, collages, drawings, food, uniforms & a list of facts about yourself.

Veterans Wall of Heroes

Please complete this form & return it to your child’s teacher. Include photos if possible.


HES Veterans Day Celebration

November 8, 2024

RSVP by TODAY

All Armed Forces Service Members (Active-Duty, Reserves, Retired, National Guard) and All Service Branches are welcome to attend. Uniforms are encouraged.  Bring your ID & check-in at front office. Overflow parking across the street, Hayfield Secondary.

8:35-9:00am - Veterans Breakfast in Cafeteria (Students & Families)

9:00-9:15am – Flag Raising Ceremony

9:15-10:15am – Military Guest Classroom Visits (Recorded Videos also Welcome) 

RSVP for Breakfast
RSVP for Classroom Visits Guest Speakers

Please REGISTER STUDENTS even if you can’t attend to ensure adequate food for all.

Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
[email protected]

Celebrations and Traditions

Hoping your Diwali brings health, wealth, and happiness.

Friday, November 1, is a holiday this year for Diwali and Dia de los Muertos and All Saints Day. All schools and offices will be closed. 

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

37 minutes 22 seconds ago
Hayfield Elementary School News and Announcements
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