FCPS

Having trouble viewing this email? View it as a Web page.

To read this newsletter in other languages, please visit our website.

Para leer este boletín en otros idiomas, visite nuestro sitio web.

.يرجى زيارة موقعنا الألكتروني لقراءة هذه النشرة الإخبارية بلغات أخرى

All FCPS schools and offices will be closed on Monday, September 25, for Yom Kippur, the holiest day in Judaism. Learn more about Yom Kippur on Brittanica.com. 

September 28- International Night; 6:00 p.m.

October 4- International Walk to School Day

See the complete school year calendar.

Positive Behavior Approach (PBA)

We are excited to continue our work with our Hawks Pledge this school year. To teach and reinforce positive behavior, we use our positive behavior approach through the values of our pledge.

We also are celebrating our learning as a school community every Friday for the first six weeks of school. We had a rousing pep rally on Friday, August 25th.

Ask your child about these past and upcoming celebrations:

• August 31 – Popsicles at recess
• September 8 – Game Day
• September 15 – PJ Day
• September 22 – Game Day
• September 29 – Pep Rally

All FCPS schools and offices will be closed on Monday, September 25, for Yom Kippur, the holiest day in Judaism. See the complete school year calendar. Learn more about Yom Kippur on Brittanica.com.

 From September 15 to October 15, FCPS recognizes and celebrates the histories and cultures of the members of our community who trace their heritage to Mexico, the Caribbean, and Central and South America. Learn more about the heritage months, celebrations, and traditions celebrated in FCPS. Learn more about National Hispanic Heritage Month.

Fairfax Fiesta

Fairfax County's inaugural Hispanic Heritage Celebration, the Fairfax Fiesta, is taking place on Saturday, September 23, from noon to 5 p.m., at the PARC at Tysons (8508 Leesburg Pike). The free event, presented by the Fairfax County Government and Celebrate Fairfax!, aims to provide an extraordinary experience for all ages and backgrounds. Learn more about Fairfax Fiesta.

Grading and Reporting

Progress reports are completed at the end of each quarter to provide parents with a snapshot of their child's achievement at that point in time. In addition, teachers may complete an interim for students at the midpoint of the quarter to communicate with parents. The interim is for informational purposes only and is not sent home for every student. Teachers are consistently monitoring achievement and implementing instructional practices to address student learning needs. Interims and quarterly progress reports will never be the only form of communication to convey student achievement.

 

Achievement marks will be reported on a 4-point scale and cannot be equated to letter grades. A grade of "4" indicates a high level of achievement; it communicates that a student has strong understanding of all concepts and skills taught for that standard during the quarter and can demonstrate understanding of grade level material independently and with very few errors. When determining grades for students, teachers consider the most recent assessment data as evidence of learning. Earlier assessments may no longer be relevant if students have demonstrated further progress. Content areas in which the student is not instructed will be marked "nt", indicating that standard was "not taught". All achievement marks are determined by demonstration of skills and level of support needed from the teacher.

 

Resources:  Elementary Grading and Reporting; Guide to Understanding the New Progress Report Standards

Fall International Walk to School, October 4

What better way to enjoy the beautiful fall weather, than by walking with friends. Our Fall International Walk to School day will take place on Wednesday, October 4. We will meet at 7:50 a.m. in Hayfield Park and then walk to school.  Everyone is welcome to join us. 

If it should rain, this event will be cancelled.

Hayfield Elementary is excited to kick off our Fall Food Drive to collect donations for food insecure families within our community. Our food drive will start on October 30th and run until November 17th. Each class will have a box in their classroom and should bring the items directly to the classroom. At the end of the three weeks, the classroom with the most individual food items donated will win a prize. We are so excited to encourage students to build community spirit while practicing empathy for those around us. We can’t wait to see the difference these Hawks make for families in our community.

Suggested items:Canned Vegetables (peas, corn, green beans),Canned Cranberry sauce, Mac and Cheese mix, Canned Fruit (Peaches, Pears, Pineapple, etc.),Rice, Stuffing Mix, Gravy, Mashed Potato Flakes/Mix, Corn Bread Mix, Salad Dressing, Canned Pasta Sauce, Boxed Pasta, Cake Mix/Dessert Mix, Dried Soup (Ramen, etc.), Coffee/Tea, Drink Mix (Iced Tea, Lemonade, Kool Aid, Crystal Light, etc)

News from our Family Liaison

Getting to Know Hayfield Elementary Family Coffee

October 13th at 8:45am

 Please join our Family Liaison, Marily Grotz, for a school orientation about Hayfield Elementary School (HES).  If you are new to HES, missed the Open House/Back to School Extravaganza in August, or want to learn more about our wonderful school, please use this link to register for the meeting.  If you are unable to attend but would like to receive the presentation in email you may register for this event and request a copy.  Hope to see you there!

https://forms.gle/rPUqzC5ga9S46N357   Refreshments provided.  Younger siblings welcome.

September is Attendance Awareness Month - Attend Today, Achieve Tomorrow!

The beginning of the school year is the best time to develop strong attendance habits! Students who attend school regularly are more likely to perform well in reading and math, develop strong social and emotional skills, and graduate from high school on time. Help prepare your child for future success. Visit FCPS’ Attendance web page for tips and strategies.

  

Marily Grotz

Family Liaison

Hayfield Elementary School

Phone: 703-924-4553  Cell: 571-296-6011

Email: [email protected]

Office Hours:  Tuesday/Thursday 8:30am-3:30pm

Field Day Volunteers

Field Day is taking place this fall at Hayfield Elementary on Friday, October 6 and we are in need of volunteers to help run the stations that the classes will be rotating through.

This year, Field Day will be run in two different sessions.

Session 1 for K-3 will be from 8:50 - 11:00 AM.

Session 2 for 4-6 will be from 1:00 - 2:50 PM.

If you are able, please sign up for a session. We will follow up with you about a week before the event with additional information!

Click on the Signup Genius link to sign up for a session

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-2023 

Thank you,

Andrew Pitts ([email protected]) and Cetan Tameris ([email protected])

Family Information Session – Understanding the Full-Time Services Screening Process – October 3, 2023

Hayfield Elementary will host a family information session on October 3, 2023 covering the screening process for Fairfax County’s full-time advanced academic program. We will host this session in the Hayfield Elementary library from 5:30 – 6:30 PM. Families in grades 2 – 6 who are interested in referring their student for full-time (Level IV) services are invited to attend this session. Please reach out to Lauren Keninitz if you have questions about this family information session!

Community Flier Distribution

This semester’s nonprofit Community Flier Distribution will take place on Thursday, October 19 , 2023. To submit a flier for approval, it must be received in the office by Friday, October 13, 2023 and include the following disclaimer- “This event [or activity]is sponsored by [name of the organization] and is operated independently of the Fairfax County School Board, the Superintendent, and Hayfield Elementary School.”

Once the flier is approved, please deliver 24 sets of 30 copies each (plus a few extras for the front office staff) by no later than noon on Tuesday,October 17, 2023. Fliers will go home with students in Thursday folders on Thursday, October 19, 2023.

News from the HES Parent Teacher Association

Our first PTA meeting of the year is tonight at 7pm in the library and on Facebook live! Kevin Pinkney (one of the candidates running for the Fairfax County School Board-Franconia District position) will be speaking and answering questions from 7:30-8:00. We hope to see you there, your voice matters!

 Restaurant Nights: The Hangry Burger Fundraiser is today from 4:00pm-8:00pm.

15% of profits will benefit the Hayfield Elementary School PTA!

 ***Mark your calendars for our next restaurant fundraiser on October 4th & 5th at Rice and Spice (Thai) at Landsdowne Centre! 

Organizer: Denise at [email protected] 

Fourth Fridays: Join us for Movie Night this Friday! Bring your lawn chairs, blankets and snacks as we watch Disney Pixar’s Lightyear under the stars! The movie will start promptly at 7pm. The first 100 attendees will get a free bag of popcorn! This is a FREE event for the Hayfield community. 

Call for Committee Chairs! We are still seeking Chairs to lead the following Committees:

•     Fundraising (rewards, hawk walk, corporate sponsors)
•     SEPTA (Special Education PTA),
•     BINGO Night
•     Hayfield Secondary School Liaison

Organizer:  Lisa at [email protected]

 

Lunch Volunteers: Whether you can volunteer once a week or once a month, your time is truly appreciated. Sign up to volunteer here. 

Organizer: Julie at [email protected] 

HERE’S WHAT’S HAPPENING NEXT!

 Sept. 22:      Movie Night

Oct. 4/5:      Restaurant Night

Oct. 19:       PTA Meeting with guest speaker Marcia St. John-Cunning

Oct 27:        Monster’s Ball 

For all of the latest news be sure to: 

Follow us on Facebook

Visit our website

For Our Military Families: Military Matters

Hayfield Military Families Parent Coffee

Hayfield welcomed our Military Families earlier this week at our Military Families Parent Coffee. This event was a great opportunity for Military Parents to connect and support each other in a casual social setting. Thank you to everyone for making it a success.

 

Blue Star Welcome Week (Sept. 23-Oct. 1)

FCPS is celebrating Blue Star Welcome Week (Sept. 23 -Oct. 1). Blue Star Welcome Week gives schools the opportunity to welcome and connect with their military families. The goal is to create a sense of belonging and ensure that our military families feel celebrated and welcomed into their school communities.

• Sept. 26 - Welcome Signs & Decorations Outside to Kick Off the Week
• Sept. 27 - Military Students Featured on Morning News Show sharing Military Facts
• Sept. 28 - International Parade of Nations & Multicultural Night. Military Students may Wear Military-themed Clothing for the parade. There will also be a Military Culture Table that evening. Students may bring items to be displayed - maps showing places they’ve lived, family photos, fun military facts, or anything symbolic of being a Special Military Kid.
• Sept. 29 – Wear Red “Remember the Deployed” to honor Deployed Service Members
• Sept. 29 - Popsicles on the Playground after school to close out the week.
• Military Students will also be receiving a “Certificate of Appreciation” for Blue Star Welcome Week.

Shelly Oberst, LCSW

Military & Family Life Counselor

Hayfield Elementary School

Cell: 571-386-7884

[email protected]

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Dear Hayfield Elementary families,

Keeping students and staff safe is a priority for all of us. We have a crisis management and emergency preparedness plan for our school that is reviewed and updated regularly. Our plan includes procedures on how to respond to incidents such as fires and tornadoes. Students and staff regularly practice these drills every school year. We also practice lockdown drills.

A new Virginia Law (22.1-137.2) requires schools to notify parents at least 24 hours before a school practices a lockdown drill. However, we are not required to share the exact date and time of the drill. We are required to practice lockdown drills two times a year. FCPS lockdown drills do not include any type of active shooter scenario training -- they are instruction and classroom based.

We will conduct a lockdown drill at our school soon. Our kindergarten students are exempt from mandatory participation in lockdown drills during the first 60 days of the school year. They will participate in our second and final drill later this school year.

Additional information on our lockdown drill program to include parent tips and FAQs can be found on the Emergency Planning and Crisis Response web page. After reviewing this content, you should discuss the value of these safety drills with your child.

Keeping our school safe and secure for all students and staff involves the participation of the entire school community, and we thank you for your help to keep our school safe. 

Sincerely,

Seamus O'Connor

Assistant Principal, Hayfield Elementary School

Having trouble viewing this email? View it as a Web page.

School House News - September 7

To read this newsletter in other languages, please visit our website.

Para leer este boletín en otros idiomas, visite nuestro sitio web.

.يرجى زيارة موقعنا الألكتروني لقراءة هذه النشرة الإخبارية بلغات أخرى

 

September 12 - Fall Pictures for Students

September 21- PTA Meeting; 7:00 p.m in the HES Library

September 28- International Night; 6:00 p.m.

Want to see more photos and videos of what’s going on at Hayfield Elementary? Follow us on social media!

• www.Facebook.com/HayfieldES 
• www.instagram.com/hayfieldelementary

Get to know our office staff...

Carolyn Ellison: I am the Principal’s administrative assistant and office manager. I answer calls and handle any requested administrative tasks assigned. I also perform finance and accounting tasks for the school. I am married and grew up in the Washington Metropolitan area. I have five sisters and one brother. I'm the youngest girl. My sister, who’s a seamstress, makes all of my clothes. My husband and I love watching Chopped on the Food Network. 

Jailene Acevedo: I am the Student Information Assistant (Registrar) and I am responsible for updating and maintaining SIS, our student information database, as well as student cumulative files. I handle daily attendance, Impact Aid forms, registrations, and withdrawals/transfers. Growing up I was always around music and at the age of 12, I began to sing and play the piano. I was born and raised in Fairfax county, graduated from West Potomac in 2018. I love to travel and explore new sites. In my free time, I watch tv, do word search, or continue my diamond painting picture. I'm obsessed with the color blue and sweet treats. 

Tammy Martin: I am the Office Assistant, the picture coordinator for fall and spring pictures, and the yearbook coordinator. To reserve a room in the building for a special event or program, send an email to me as I  am also the Community Use Contact. I also take care of transportation changes. I have worked for FCPS for the past 18 years. I enjoy playing and watching sports. My favorite sports are softball and roller skating. I am also the crew chief for my husband’s racing team. 

Advanced Academics Information

AAP-SeptemberNewsletterES_Fall.pdf

Hayfield Elementary will host a family information session on September 19, 2023 covering the continuum of advanced academic services in Fairfax County. This session will be held in the Hayfield Elementary library from 5:30 – 6:30 PM. During this session Lauren Keninitz, our Advanced Academic Resource Teacher (AART), will provide an introduction to Fairfax County’s AAP services. All families K – 6 are invited to attend this session. Please reach out to Lauren Keninitz if you have questions about this family information session!

 

Hayfield Elementary will also host a family information session on October 3,, 2023 covering the screening process for Fairfax County’s full-time advanced academic program. We will host this session in the Hayfield Elementary library from 5:30 – 6:30 PM. Families in grades 2 – 6 who are interested in referring their student for full-time (Level IV) services are invited to attend this session. Please reach out to Lauren Keninitz if you have questions about this family information session!

Field Day is taking place this fall at Hayfield Elementary on Friday, October 6 and we are in need of volunteers to help run the stations that the classes will be rotating through.

This year, Field Day will be run in two different sessions.

Session 1 for K-3 will be from 8:50 - 11:00 AM.

Session 2 for 4-6 will be from 1:00 - 2:50 PM.

If you are able, please sign up for a session. We will follow up with you about a week before the event with additional information!

Click on the Signup Genius link to sign up for a session: https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-2023 

Thank you,

Andrew Pitts ([email protected]) and Cetan Tameris ([email protected])

.

Required Safety Drills

Keeping students and staff safe is a priority for FCPS. Each school has an emergency preparedness plan to respond to incidents such as fires and tornadoes. Schools are required by state law to practice emergency drills, including lockdown drills, each year. Schools are also required to notify parents and guardians at least 24 hours before a school conducts a lockdown drill. However, schools are not required to give the specific date and time of the drill in advance.

The first lockdown drill of the school year must take place within the first 20 days of school. Preschool and kindergarten students are exempt from practicing the first lockdown drill.

Your child may come home and talk about their experience during the drill. We encourage you to talk with your child about the importance of being prepared for emergencies. Please review these frequently asked questions to support your students before and after school lockdown drills.

You can learn more about safety and security protocols and language by watching these two videos:

• Know Your Security Terms
• Lockdown Video Preview for Parents.

FCPS also provides information on its Frequently Asked Questions about Lockdown Drills page and in the document Parent/Guardian Tips to Support Students Before, During, and After Required Lockdown Drills.

Free and Reduced-Price Meals Applications

🍎 Free and Reduced-Price Meal Applications Available

According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost. 

Families in FCPS that are earning less than 185% of the poverty level can receive meals for their students at no cost. Families should complete the application before the start of each school year. Approved applications may also qualify students for additional benefits. 

Apply on the Free and Reduced-Price Meals webpage. 

HES International Night

September 28, 2023

6:00pm-8:00pm

 Join us as we celebrate the many countries and cultures here at Hayfield Elementary School. If you would like to present your country or culture, use the following links:

English:

https://forms.gle/TQWT4Sg9Zx5n3esD9

Spanish:

https://forms.gle/s24dPqMjWUwMGXBP7

 

Flyers are also being sent home.

 **If you have any questions, please feel free to contact Mrs. Brown.**

Let’s celebrate our extraordinary community!!!!!

News From Our Family Liaison

I hope the first few weeks of school have gone well for you and your children.  I wanted to highlight the NEW Family Resource Center, Zippy’s Perch, is now OPEN here at Hayfield Elementary.  The center is intended to be a welcoming space for family to come learn more about our school, get to know FCPS,  and connect with community resources.  Hopefully you saw my introduction letter that went home previously in Thursday folders.  Please make sure to check folders every week for important updates about our school, ways to get involved, PTA sponsored events, field trip info, and more…like this flyer that is coming home today! 

Zippy’s Perch is open Tuesday’s and Thursday’s during school hours and by appointment.  Email [email protected] to schedule a time to visit.  Please stop by the front office to check in and ask for Marily Grotz, Family Liaison.  New Family Orientations will begin soon!

Back-to-School Links for Families:  Click each link for a description and how to utilize these resources

• Schoology – What is Schoology and why is it important?
• SIS ParentVue  - How to activate, login, and get your questions answered
• Family Resource Center – What is the Family Resource Center?  How can it help me?  September and October Workshops are now open for registration!
• Free and Reduced-Price Meals  - Deadline for renewal is Oct 4th but new applications are ongoing
• MySchoolBucks – Pay for Lunch, school fees, and field trips!
• Parktakes Fall Classes and Program – Fairfax County Park Authority Guide to Parks and Recreation

If you have questions relating to the above resources or any questions about Hayfield Elementary, FCPS, or Fairfax County please reach out. Marily Grotz - Family Liaison Hayfield Elementary School Phone: 703-924-4579  Cell: 571-296-6011 Office Hours: Tuesday and Thursday 8:30am-3:30pm

News from the HES Parent Teacher Association

First PTA Meeting of the Year

Our first PTA meeting* will be held on Thursday, September 21st at 7pm in the library AND on Facebook live! This meeting is not just for members, ALL are welcome, including kids! We hope to see you all there, your voice matters!

 *Check out our Facebook page for more information and to RSVP for the meeting. 

 

After School Enrichment

Enrollment for after school Enrichment is live! Sign up by September 13th, classes start the week of September 18th. The fall session will run until mid-November.

To learn more, take a look at class offerings and enroll HERE!

 Organizer: [email protected]

 

Hangry Burger Fundraiser

September 20th and 21st, 4:00pm-8:00pm

15% OF PROFITS will benefit the Hayfield Elementary School PTA!

*Order in person (no online orders) for dine in or takeout.

Organizer: Denise at [email protected]

 

 Call for Committee Chairs!

 Committee Chairs are needed for SEPTA (Special Education PTA),

Fundraising (rewards, hawk walk, corporate sponsors), BINGO Night, and Hayfield Secondary School Liaison. If you are interested in leading a committee email Lisa at [email protected].

 

Upcoming events:

Sept. 22nd: Fourth Fridays: Movie Night Pixar’s “Lightyear”

September 28th: International Night

For all of the latest news be sure to:

Follow us on Facebook @HayfieldElementaryPTA

Bookmark our website: hayfieldespta.ptboard.com

For Our Military Families: Military Matters

Hello. My name is Shelly Oberst, LCSW, and I am the MFLC here at Hayfield. I provide support, counseling, resources, and consultations for military-connected students & families to address typical daily stressors frequently associated with the military lifestyle such as: Frequent Moves & Being a New Student, Transitions, Peer Relations, Stress, Anxiety, Separation, and Deployment & Reunification. I also enjoy hosting “Lunch Bunch” with students and working with them in classrooms, individually, groups.

Look in your child’s Thursday Folder for a consent form to take advantage of MFLC services. Please sign and return forms to classroom teachers or the front office. For additional information please contact me directly, [email protected], 571-386-7884.

Please Join us for:

Military Families Parent Coffee

September 19th at 8:45

Hayfield Cafeteria

 

Parent Webinars: Military Child Education Coalition (MCEC)

Back to School Basics – Register now to watch recording of recent webinar.

Ready, Set, Go! It’s time to get ready to go back to school. In this webinar we will discuss strategies for setting up routines and getting organized so your children will have what they need to succeed this school year. This program is sponsored by the Navy Child and Youth Programs.                                                           

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

To read this newsletter in other languages, please visit our website.

Para leer este boletín en otros idiomas, visite nuestro sitio web.

.يرجى زيارة موقعنا الألكتروني لقراءة هذه النشرة الإخبارية بلغات أخرى

SEL Screener Participation

Social and Emotional Learning Screening:

FCPS is committed to supporting all students’ mental wellness and social and emotional learning. FCPS approved a Social and Emotional Learning (SEL) Screener that students use to share their perspectives on how well their school and community help them develop skills they need to succeed. These skills include achieving goals, understanding and managing emotions, establishing and maintaining relationships with adults and peers, and making responsible decisions. Students also share how successful their school and community are at making them feel valued, included, and supported. These factors are critical to positive academic, social, and emotional success.  All students in grades 3-12 have the opportunity to participate in the screener twice a year, in the fall and spring. 

The SEL Screener elevates the voices of our students by making sure their perspectives are considered in decision-making. Screener data is used to plan programming for the division, schools, and individual students. Division and school level results, which do not include individual student information, may be used by staff to improve SEL and mental wellness practices and to inform strategic plans. Division and school level results may also be shared with the community to describe the needs of our student body and provide opportunities for partnership.

Individual students’ Screener data will only be accessible to teachers, administrators, and staff with legitimate educational interests. Results will be maintained in secure files and databases accessible only to these individuals. In partnership with families, staff review this data alongside other information to plan interventions for students with identified needs. Parents and guardians will receive an individualized report regarding their student’s screener results following each assessment window. School staff are available to discuss results with families.

You can opt out your child from participating in the SEL Screener through ParentVUE by following the directions below, or by completing the form on the final page of this document: https://www.fcps.edu/system/files/forms/2023-08/2023-24_k-8_opt-outbooklet.pdf The opt out applies to the current school year and must be completed annually.

For more information about the SEL Screener and access to its contents visit https://www.fcps.edu/student-tests-and-assessments/student-assessment-details/social-emotional-screener.

Opt-Out Directions

• The following Student Opt-Outs/Participation can now be found in SIS ParentVUE:
• Tutor.com Access (was available April 2022)
• SEL Screener Participation
• Counseling Opt-Out
• Transportation Intent
• Home Internet Access
• Any parent/guardian that is associated with a student, and has a SIS ParentVUE account, can update these opt-outs as needed by going to the “Student Information” tab and clicking “Edit Information.” The parent must have both Contact Allowed and Records Access Rights to see and update the information. 
• Parents that do not have SIS ParentVUE accounts can continue to use paper forms or other notification methods.
• Parents should continue to use paper forms to opt-out students from Family Life Education, Commercial Use, and Directory. The Opt-Out Information and Booklet will be available to schools in early August.

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

To read this newsletter in other languages, please visit our website.

Para leer este boletín en otros idiomas, visite nuestro sitio web.

.يرجى زيارة موقعنا الألكتروني لقراءة هذه النشرة الإخبارية بلغات أخرى

Follow Our School on Social Media!

www.instagram.com/hayfieldelementary

 

www.Facebook.com/HayfieldES

September 1 and 4 - Labor Day Holiday (Schools closed)

September 12 - Fall Pictures for Students

September 28- International Night

H.E.S. International Night 2023

Join us on September 28 (6:00-8:00p.m.) as we celebrate the many countries and cultures here at Hayfield Elementary School. Flyers are being sent home. **If you have any questions, please feel free to contact Mrs. Brown.**

Let's celebrate our amazing community!

 

If you would like to present your country or culture, use the following links:

English:

https://forms.gle/TQWT4Sg9Zx5n3esD9

 

Spanish:

https://forms.gle/s24dPqMjWUwMGXBP7

 

 

Required and Optional Forms

REQUIRED FORMS

 

Emergency Care Information - Update emergency phone numbers and names through SIS ParentVUE.

 

Address changes may only be made by the school office. If your address has changed, please submit new proof of residency and fill out a new registration form for each child.

 

Some FCPS-approved digital resources require parent/caregiver consent before they can be used by students. Find the list of resources which require consent on the Digital Resources - Parent Consent page. This page also includes directions on how to provide permission. Each digital resource used in FCPS has had an instructional and technical review. Information about the educational technology tools approved for use within FCPS can be found in the Digital Ecosystem Library. Learn more about FCPS-approved digital resources on the Digital Resources in FCPS webpage.

 

Student Rights and Responsibilities - Parent Signature can be found in ParentVUE. If you need a paper copy, please notify your child’s teacher. 

  

OPTIONAL FORMS

Military-Connected Student Form - (if applicable) return to your student’s teacher or email completed form to Hayfield ES Office, [email protected]

Homeless Student Referral Form - (if applicable) return to your student’s teacher or email completed form to Hayfield ES Office, [email protected]

Free and Reduced Lunch Application

Opt-Out Forms:

• Optional Opt-Out - Complete and submit forms to Hayfield ES Office, [email protected] 
• FCPS Privacy and Opt-Out Forms - email completed forms to Hayfield ES Office, [email protected] 
• Family Life Education Opt-Out Forms - email completed forms to Hayfield ES Office, [email protected] 

Social-Emotional Learning (SEL) Screener Opt-Out Form - email completed forms to Hayfield ES Office, [email protected] 

Notification of Testing

Dear Parents and Guardians:

Fairfax County Public Schools (FCPS) adopted iReady assessments as an academic universal screener for all elementary school students in grades 1-6. In addition to the iReady assessment, all elementary school students in grades 1-6 complete the Developmental Spelling Analysis (DSA). 

The purpose of iReady assessments is to identify students who may have gaps in foundational literacy and mathematics skills. iReady tests are also used to measure student progress in reading and mathematics skills. The purpose of the DSA is to measure the development of spelling skills.

The iReady assessment includes a reading test and a mathematics test. In grades 1-3, teachers also assess students’ oral reading fluency to fulfill state testing requirements. Based on test results, some students may require additional assessments to further diagnose specific skills that may need support. 

All students complete iReady and DSA in fall and spring each year. Depending on fall performance, a student may take an assessment again in the winter. iReady and DSA are delivered within the classroom instructional block. Schools set the specific dates for testing in each class. Your student’s teacher or the school test coordinator will share the specific dates scheduled for testing. You can find information about general timing of iReady and DSA testing on the grade level tests webpage (https://www.fcps.edu/student-assessment/grade-level-tests). 

Additional information can be found at the iReady Universal Screener webpage (https://www.fcps.edu/us). If you have further questions about these assessments, please contact your student’s teacher or the school test coordinator.

Field Day Volunteers

Field Day is taking place this fall at Hayfield Elementary on Friday, October 6 and we are in need of volunteers to help run the stations that the classes will be rotating through.

This year, Field Day will be run in two different sessions.

Session 1 for K-3 will be from 8:50 - 11:00 AM.

Session 2 for 4-6 will be from 1:00 - 2:50 PM.

If you are able, please sign up for a session. We will follow up with you about a week before the event with additional information!

Click on the Signup Genius link to sign up for a session

https://www.signupgenius.com/go/10C0E4EA8AC29AAFBC25-2023 

Thank you,

Andrew Pitts ([email protected]) and Cetan Tameris ([email protected])

🍎 Free and Reduced-Price Meal Applications

 

According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost. 

Families in FCPS that are earning less than 185% of the poverty level can receive meals for their students at no cost. Families should complete the application before the start of each school year. Approved applications may also qualify students for additional benefits. 

Apply on the Free and Reduced-Price Meals webpage. 

What Is Schoology?

Teachers use Schoology to post their classroom materials online; to provide a secure forum for students to discuss their ideas and collaborate on projects; and to assign and collect homework electronically. It helps students stay organized, and it keeps the class connected.

A Schoology Parent Account gives you access to:

•         Your child’s classes.
•         Your child’s upcoming assignments.
•         School, class, and group announcements.

Parent accounts will be available after August 21. To access Schoology, parents will need to have an active SIS/ParentVUE account. Get more information on how to login and use Schoology.

News from the HES Parent Teacher Association

Join the PTA!

$15 for Families

$8 for Faculty (increases to $10 after Labor Day)

*membership is good for one year and should be renewed at the beginning of each school year.

 

Calling All Volunteers!

Interested in being a room parent?  Interested in helping out at school events?

 Please let us know that you're interested by signing up here: https://tinyurl.com/volunteerathes

For questions email Julie at [email protected]

 

Call for Committee Chairs!

Committee Chairs are needed for SEPTA (Special Education PTA),

Fundraising, BINGO Night, and Secondary School Liaison.

If you are interested email Lisa at [email protected]

 

Upcoming events:

Sept. 20th & 21st: Restaurant Night @ Hangry Burger

Sept. 21st: FIRST PTA Meeting @ 7pm AND on Facebook Live

(ALL are welcome, including non-members and kids!)

Sept. 22nd: Fourth Fridays: Movie Night Pixar’s “Lightyear”

September 28th: International Night

For all of the latest news be sure to:

Follow us on Facebook @HayfieldElementaryPTA

Bookmark our website: hayfieldespta.ptboard.com

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

We are excited to see you on the first day of school, which is Monday, August 21st!

 

 

August 18 - Back-to-School Extravaganza

August 21 - First Day of School

September 1 and 4 - Labor Day Holiday

(Schools closed)

September 12- Fall Pictures for Students

Back-to-School Extravaganza    All sessions held on Friday, August 18   

Kindergarten ONLY session (Grades 1-6 Teachers will NOT be available):

9:00-9:15    Drop child in Kindergarten classroom

9:15-9:45    Parent Presentation (Gym)

9:45-10:00   Parents return to Kindergarten classroom

10:00-10:30 Kindergarten Popsicles on the Playground

Grades 1-6 sessions (Kindergarten Teachers will NOT be available):

**10:00-10:15   Session 1 Welcome Video

10:15-10:45 Classroom Presentation #1 (Back-to-School Info)

**10:45-11:00  Transition and Meet & Greet for Session 2

11:00-11:30 Classroom Presentation #2 (Back-to-School Info)

11:30-12:00 Popsicles on the  Playground

 **Multiple sessions are offered for families with more than one child. You may choose which session(s) you would like to attend. Content is identical in Session 1 and Session 2.

TEACHERS WILL NOT BE IN THEIR CLASSROOMS AFTER 12:00

 From 9:45-11:30 pm, the following groups will have display tables in the cafeteria:

Transportation

Food Services

PTA

Band/Strings

Feel free to visit the following specialists:

Art– Ms. Lin

(room 115)    

Music– Mr. White  (Room 125) & Mr. Bennett (room 121 )

PE– Mr. Tameris & Mr. Pitts (gym)

Reading; Mrs. Trainer (room 124)

Media Specialist– Ms. Ergler (library)

Advanced Academics Resource- Ms. Keninitz (room 134)

ESOL– Ms.  Ludolph 

(room 116)

Public Health Nurse (Health Room in office)

SACC - Mr. Bellfield

(room 117)

Family Liaison—Ms. Grotz

(Trailer 2—Zippy’s Perch)

Counselor—Mrs. Brown (room 114)

Counselor—Mrs. Smith (room 110)

School Day Schedule

Monday, AUGUST 21 is the first day of school. The school day begins at 8:25 a.m. when students are released to their classrooms.  Daily announcements and instruction will begin promptly at 8:35 a.m. and students will be dismissed at 3:20 p.m.

• Students should not arrive to school prior to 8:20 a.m.

• Students who enter the building on or after 8:35 a.m. are considered tardy and must be walked in by an adult and signed in.

We ask that all students able to ride the bus or walk to school do so to avoid a back-up in the Kiss-and-Ride loop.

 

Breakfast & Lunch

Menus are located on our school website. These menus, as well as information about prices, funding your child’s lunch account and the online application for free or reduced-price meals can also be found here.

 

School Supplies

A list of recommended supplies is available on our school website.

 

REQUIRED FORMS

Emergency Care Information - Update emergency phone numbers and names through SIS ParentVUE.

 Address changes may only be made by the school office. If your address has changed, please submit new proof of residency and fill out a new registration form for each child.

Permanent Dismissal Form  Please complete our online Permanent Dismissal Form by August 18. It is important that we know how your child(ren) will get home from school each day beginning with the first day of school. We ask that you work to keep dismissal methods as consistent as possible to avoid confusion amongst staff and students.       

Bus information can be viewed by parents SIS ParentVUE on or around August 16.

Students living in the Hayfield Farm development are walkers.  It is important that you remember the bus route number (i.e. HA-02). This will be posted in the bus window. You should arrive at your bus stop ten minutes before your scheduled pick-up time since schedules may vary slightly from day-to-day.

Digital Resources -Some resources which are approved for use in FCPS require parental consent before they can be used with students. The tools have been carefully reviewed to ensure that they align with the FCPS Learning Model. Not every student will use all the tools listed. For information about the specific tools that will be used by your child, please contact your child’s teachers.

Parents can submit their consent digitally using the Parent Consent system. Parents will be able to login to this system using their SIS ParentVUE account. Please stay tuned for more information as we strive to get consent for all our students!

Student Work Consent Form - Consent form for the use of student schoolwork on the HES or FCPS websites and within social media. 

Student Rights and Responsibilities - Parent Signature can be found in ParentVUE. If you need a paper copy, please notify your child’s teacher. 

  

Optional Forms

Military-Connected Student Form - (if applicable) return to your student’s teacher or email completed form to Hayfield ES Office, [email protected]

Homeless Student Referral Form - (if applicable) return to your student’s teacher or email completed form to Hayfield ES Office, [email protected]

Free and Reduced Lunch Application

Opt-Out Forms:

• Optional Opt-Out - Complete and submit forms to Hayfield ES Office, [email protected] 

• FCPS Privacy and Opt-Out Forms - email completed forms to Hayfield ES Office, [email protected] 

• Family Life Education Opt-Out Forms - email completed forms to Hayfield ES Office, [email protected] 

Social-Emotional Learning (SEL) Screener Opt-Out Form - email completed forms to Hayfield ES Office, [email protected] 

Hello Hayfield Elementary Families,

We are excited to start the 2023-2024 school year in just a few days! We know one of the most exciting times is when students find out who their teacher will be. This information will be available in ParentVUE on Thursday, August 17. Any teacher assignments seen through any third party sites, such as Talking Points, are not official. The classroom placement process is complex and is completed over several months.  Hayfield Elementary  is a dedicated Professional Learning Community where all teachers collaborate interdependently throughout the school year to support the academic and social-emotional achievement of all students.  All teachers are highly qualified and were selected as members of the HES staff because they meet the high standards and expectations we have in our community. Therefore, requests for teacher changes will not be accepted. Thank you for your support as we kick off an amazing new school year!

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

First Day of School - August 21  

August 18 - Back-to-School Extravaganza

August 21 - First Day of School

September 1 and 4 - Labor Day Holiday (Schools closed)

September 12- Fall Pictures for Students

 

SIS ParentVUE Support Your Child’s Success

Access your student’s attendance records, grades, and assignments at any time with SIS ParentVUE. Caregivers should receive an activation code when they register their child. 

Once you have activated a ParentVUE account for an FCPS student, you will keep the same account until the student graduates. Information about students in the same family can be accessed through the same ParentVUE account. Access SIS ParentVUE by using an app on your iPhone, iPad, or Android devices. 

Need help creating a SIS ParentVUE account? This video walks through the steps. Find out more about SIS ParentVUE.

Back-to-School Extravaganza    All sessions held on Friday, August 18   

Kindergarten ONLY session (Grades 1-6 Teachers will NOT be available):

9:00-9:15    Drop child in Kindergarten classroom

9:15-9:45    Parent Presentation (Gym)

9:45-10:00   Parents return to Kindergarten classroom

10:00-10:30 Kindergarten Popsicles on the Playground

Grades 1-6 sessions (Kindergarten Teachers will NOT be available):

**10:00-10:15   Session 1 Welcome Video

10:15-10:45 Classroom Presentation #1 (Back-to-School Info)

**10:45-11:00  Transition and Meet & Greet for Session 2

11:00-11:30 Classroom Presentation #2 (Back-to-School Info)

11:30-12:00 Popsicles on the  Playground

 **Multiple sessions are offered for families with more than one child. You may choose which session(s) you would like to attend. Content is identical in Session 1 and Session 2.

TEACHERS WILL NOT BE IN THEIR CLASSROOMS AFTER 12:00

 From 9:45-11:30 pm, the following groups will have display tables in the cafeteria:

Transportation

Food Services

PTA

Band/Strings

Feel free to visit the following specialists:

Art– Ms. Lin

(room 115)    

Music– Mr. White  (Room 125) & Mr. Bennett (room 121 )

PE– Mr. Tameris & Mr. Pitts (gym)

Reading; Mrs. Trainer (room 124)

Media Specialist– Ms. Ergler (library)

Advanced Academics Resource- Ms. Keninitz (room 134)

ESOL– Ms.  Ludolph 

(room 116)

Public Health Nurse (Health Room in office)

SACC - Mr. Bellfield

(room 117)

Family Liaison—Ms. Grotz

(Trailer 2—Zippy’s Perch)

Counselor—Mrs. Brown (room 114)

Counselor—Mrs. Smith (room 110)

Helping Prepare Young Children for School

Families play an important role in helping children prepare for kindergarten and having a successful school year. Visit these pages to learn how to actively support your kindergartener:

• Success in Kindergarten Parent Strategies - Learn how to provide a smoother transition to kindergarten (available in nine languages).
• Early Childhood Tips - FCPS’ Early Partnership Team shares information on a wide variety of topics covering learning, feelings, and development.

Kindergarten Year at a Glance - Get a general overview of the skills kindergarten students will learn throughout the year.

It’s Not Too Late to Register for Kindergarten!

If your child will be five years old by September 30 and has not been registered for kindergarten yet, check out this easy-to-follow five step process. 

Free and Reduced-Price Meal Applications

🍎 Free and Reduced-Price Meal Applications Available

According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost. 

Families in FCPS that are earning less than 185% of the poverty level can receive meals for their students at no cost. Families should complete the application before the start of each school year. Approved applications may also qualify students for additional benefits. 

Apply on the Free and Reduced-Price Meals webpage. 

Summer Meal Service Continues Through August 11

Summer meals will continue to be available at select locations through Friday, August 11. Visit the Summer Meals webpage for more information on locations, dates, and times. 

Immunizations

🩹 Are Your Child’s Immunizations and Records Up to Date? 

Immunizations are required for public school entry and help keep students protected from serious diseases. Many children missed their well check-ups and their recommended childhood vaccinations during recent years because of disruptions from COVID-19. It is critical to catch up to keep children healthy and ready for school. 

While COVID-19 vaccinations are not required, many other immunizations are. Check with your students’ healthcare providers now to make sure they are up to date on their immunizations.

Visit the Fairfax County Health Department website for a list of clinics or contact your family’s healthcare provider. Appointments are required for most clinics.  

Remember to request documentation of your child’s immunizations to provide to their school. Get more information on immunization requirements and the necessary documentation to share with your child’s school. 

 

Health Room Information

Dear Parent or Guardian:

Greetings from your school Health Room!  

Our goal is to ensure that your student enjoys a safe and healthy school year.  To help us achieve our goal, please read the following information carefully and, if you have any questions, feel free to call either your School Health Aide, Debi Richardson or your Public Health Nurse, Nohelia Yanes, RN at 703-924-4510.

To prevent the spread of infectious diseases, including the virus that causes COVID-19 at school, FCPS has developed and updated the Health and Safety Guidance Document for 2022-23 | Fairfax County Public Schools (fcps.edu) for all school staff, parents/guardians, and students to follow in a post-coronavirus environment. These guidelines will be updated again before the start of SY 23-24 and throughout the school year to follow the most current CDC guidance on COVID mitigation. Please review the guidelines periodically to stay up to date with them.

According to the current FCPS guidance on COVID-19:

• Students demonstrating fever (100.4 or greater) will be sent home from school.  The parent/guardian will be notified and the FCPS Guidance for Student Sent Home with a Fever form will be sent home. 
• Students demonstrating respiratory symptoms and NO FEVER will return to class as determined by the School Public Health Nurse or School Health Aide based on updated FCHD guidance.

Your school health room services include:

1. Care of sick and injured students according to the FCPS School Health Emergency Temporary Care Guidelines (Flip Chart).
2. Administration of medication provided by parents/guardians with proper authorization completed by their health care provider.
3. Coordination of care for students with chronic health conditions during the school day.
4. Hearing and vision screening (grades K, 3, 7, 10, new to Fairfax County Public Schools (FCPS), and those students referred by teachers and parents/guardians).

How can you help your school health room provide the best possible care?

• Keep your student home when they are sick.
• Advise the School Health Aide or the Public Health Nurse of any special health concerns.
• Immediately notify the physical education (PE) teacher if your child has any PE restrictions and provide the PE teacher with a FCPS Physician Referral for Participation in Physical Education form (SS/SE-200) completed by your health care provider.
• Provide current home, work, and alternate telephone numbers for the Emergency Care Information form.  
• When medication must be administered during the school day, please follow the guidelines established in the current version of FCPS Regulation 2102:

1. Complete the FCPS Medication Authorization forms. Please ensure to have your health care provider complete the updated FCPS Authorization for Anaphylaxis Action Plan (SS/SE-64) dated 05/23 for epinephrine or FCPS Authorization for Virginia Asthma Action Plan (SS/SE-65) dated 07/22 for asthma rescue medication. We no longer accept the old version of Inhaler Authorization form or Epinephrine Authorization form.
2. Provide the school with properly labeled containers (your pharmacist will usually provide an extra container if you request it). Only a 30-day supply of medication should be brought into school at a time.
3. Medications must be transported to and from school by a parent/guardian; except, with parent/guardian approval, a high school student may carry over-the-counter (OTC) medications to and from the school health room.
4. Medications must be kept in the school health room or other school-approved location unless approved for the student to carry it during school hours. If a student carries their own medication, a backup may be kept in the school health room.
5. OTC medications that are pain relievers (for headache, muscle ache, orthodontic pain, or menstrual cramps) may be given as needed throughout the school year with only the parent’s or guardian’s signature on part II of the FCPS Medication Authorization form. No more than 100 pills/tablets of OTC medication should be brought to school at a time (must be in unopened original container/packaging).
6. OTC medications that are given for other symptoms may be given up to ten consecutive school days with the parent’s or guardian’s signature on the FCPS Medication Authorization form before a health care provider’s authorization is required.
7. Cough drops and throat lozenges may be carried and used by students in kindergarten through grade 12 as needed throughout the school year, provided that they are in the original container or packaging.  Students must not share cough drops or throat lozenges under any circumstances.

Thank you for your cooperation and assistance in helping to make this a safe and healthy school year for all FCPS students. 

 

Quick Links

• Hayfield Elementary School Calendar
• FCPS School Year Calendar
• Attendance Form
• Student Handbook
• Family Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Information Lines (Eight Languages)
• Safety Tipline

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

Hi Hayfield Hawks!

We hope that you have a very enjoyable summer!  We also hope that you take some time to read this summer as this will help you prepare for the next school year.  Please click on this link: https://www.smore.com/nc6s5  to see a variety of ways that you can continue reading, earn some prizes,  and having fun doing it!

We hope to see you in the fall!

Ms. Ergler and Mrs. Trainer

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

Hi Hayfield Hawks!

We hope that you have a very enjoyable summer!  We also hope that you take some time to read this summer as this will help you prepare for the next school year.  Please click on this link: https://www.smore.com/nc6s5  to see a variety of ways that you can continue reading, earn some prizes,  and having fun doing it!

We hope to see you in the fall!

Ms. Ergler and Mrs. Trainer

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

Hi Hayfield Hawks!

We hope that you have a very enjoyable summer!  We also hope that you take some time to read this summer as this will help you prepare for the next school year.  Please click on this link: https://www.smore.com/nc6s5  to see a variety of ways that you can continue reading, earn some prizes,  and having fun doing it!

We hope to see you in the fall!

Ms. Ergler and Mrs. Trainer

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter

Having trouble viewing this email? View it as a Web page.

HES School House News June 8, 2023

 

 

June 12- Sixth Grade End of Year Party (Rain date is June 13)

June 15- Sixth Grade Bridging Ceremony 9 a.m.

June 16-Last Day of School-Two Hour Early Release-Dismissal at 1:20 p.m.

              Office Closes at 2 p.m.

Principal’s Message

With only six school days remaining, we want to highlight what an amazing year it has been. We experienced a super successful fall field day, planned a variety of field trips, and enjoyed several whole school celebrations. We also continued to see great gains in student progress (academically and socially/emotionally). We are already planning for the 2023-2024 school year and are looking forward to many exciting events. As always, we want to share a big THANK YOU to our PTA who has supported our students and community this school year. They consistently donate funds that directly benefit your students and plan fun events that bring us together as a community. Thank you to all of the parent(s)/guardian(s) and family members who have worked with us to support your student. Finally, we want to recognize our outstanding staff who work so hard every day to meet every student’s needs. They are truly a phenomenal group of people! Have a great summer and we will see you in August!

Jessica Lewis & Seamus O’Connor

End of Year Medication Pickup

The school health room is reminding parents and guardians that all medication stored in the health room must be picked up no later than the student dismissal time on the last day of school. Medication left in the health room after that time will be destroyed. It is school policy that medications must be picked up by the parent or guardian. Medication cannot be sent home with your student. However, with parent or guardian permission, a high school student may transport over-the-counter medications to and from the school health room. If your student will be enrolled in a summer program sponsored by Fairfax County Public Schools, the existing medication authorization form(s) may be used for the summer program, but you will need to pick up the medication on the last day of school and deliver the medication and completed forms to the summer learning site on the first day of the summer program. Please let the health room know if you would like a copy of the form(s). 

Medication authorization forms for next school year may be obtained from the school or online at https://www.fcps.edu/resources/student-safety-and-wellness/school-health-services. A medication authorization form is required for any medication, prescription or over-the-counter, to be kept at school. Please be sure medication orders are clear. All information on the form must be completed. Part I must be signed and dated by the parent or guardian. Part II must be signed and dated by your healthcare provider. Approved over-the-counter medications given for headaches, muscle aches, orthodontic pain, or menstrual cramps do not need a health care provider’s signature. Antibiotic or antiviral medications for 10 consecutive school days or less do not require a health care provider’s signature either. For all asthma medications, a Virginia Asthma Action Plan must be provided. More detailed information is available on the back of the medication authorization form(s). 

Over-the-counter medication must be in the unopened original container and clearly labeled by the parent or guardian. No more than 100 pills/tablets of OTC medication should be brought to school at a time. All prescription medication, including samples, must be labeled by the pharmacist or health care provider. Please make sure that the label clearly states your student’s name, the name of the medication, the dosage of the medication, and the time to be given. 

Your cooperation will ensure that we can safely give your student his or her medication. If you have any questions, please contact your school health room aide, at 703-924-4510, or your school public health nurse at 703-704-6128. Thank you for your cooperation and have a good summer.

Summer Office Hours

Summer office hours begin June 20, 2023- August 11, 2023

The office will be open from 9:00 a.m. to 12:00 p.m. Monday through Friday

Office closed for July 3 & 4 Holiday. 

Sixth Grade Bridging Ceremony 

The sixth-grade bridging ceremony will take place on Thursday, June 15 at 9 a.m. in the gymnasium. Attendees may gain access to the school gymnasium starting at 8:30 am.  Everyone attending must sign in and show a photo ID in the front lobby. At the conclusion of the ceremony, sixth grade students will process out of the gymnasium, and report directly to their respective homeroom classrooms. Parents/Guardians may take their son/daughter home immediately following the conclusion of the ceremony. Parents/Guardians must sign-out all sixth grade students with their homeroom teachers, not the front office. 

Students should "dress their best" in appropriate attire for this special day.

Library Books Were Due Friday, June 2

All library books were due on Friday, June 2.  If you can’t find a book, you may either replace it or pay for it by using MySchoolBucks or by writing a check made payable to Hayfield Elementary.  If you think the book has been returned, but you got a notice stating otherwise, please check with Ms. Ergler in the library to make sure that it is there.

Updates on Online Student Registration

FCPS plans to have online registration in place at all schools across the district starting June 30, ensuring a simple and efficient new student registration application process for the upcoming school year. Learn more about registration.

End of the Year Laptop Return  

FCPS has mandated that all FCPS student laptops and chargers be returned  so that they can be serviced and updated for redistribution for the 2023-2024 school year. On Friday, June 16, the last day of school, each classroom will return all technology equipment. Students who do not turn in their equipment will be charged $472 for a laptop/iPad and $23 for a charger. Please check to make sure that chargers being returned are FCPS issued as we have received various chargers from other manufacturers  in the past. 

The only exceptions are for students enrolled in a summer school program/ESY who need their laptop to participate. If your child is identified for this, his/her laptop and charger will be sent home on the last day of school. Please direct any questions you have about the laptop return process to your child’s classroom teacher, including inquiries about financial replacement for missing laptops or chargers.

If for any reason you need to return your child’s equipment prior to the last day of school, please let your child’s teacher know. 

VDOE Grants

Virginia Department of Education is offering $1500 grants to be applied to tutoring services and special supports for ANY school age (K-12) student residing in VA.  $3000 grants are available for families that meet income eligibility requirements.

Qualified expenses include:

1. Tutoring services - may be provided in-person, virtually, or hybrid, and in one-on-one, small group, or large-group settings.
2. Specialized educational therapy services and supports - Speech and language therapy. Specialized reading instruction, or other specific services provided by a licensed practitioner recognized by any state board or agency.
3. Assistive Technology - assistive technology devices and services and augmentative communication devices to be used primarily in the home and community settings. Note: the amount of an awarded grant that may be used for qualifying assistive technology costs is limited to $750.

Families can apply to get a grant for each school age children to use for tutors or approved educational materials over the summer.  For more information and an application, go to

https://www.doe.virginia.gov/parents-students/for-parents/k-12-learning-acceleration-grants

School Supplies for 2023-24 Online Orders Through June 25

Hayfield Elementary is offering the opportunity for parents to order their child’s school supplies directly online now through June 25.  Here is the information you will need to order: 

• Go to https://www.educationalproducts.com/shoppacks/
• Enter the school ID, HAY027 (3 letters/3 numbers)
• Follow the directions to complete your order.
• Keep your online confirmation as your receipt.

Orders will be charged sales tax at checkout and all orders will be delivered to Hayfield Elementary saving you shipping fees if ordered by June 25.  Supply kits will be delivered to your student’s classroom before school starts. If anyone has questions, please contact the office at [email protected] or at 703-924-4500.  

Don’t Forget to Check Your Student’s Lunch Balance! 

It’s a busy time of year, and we know there are many priorities on families’ plates. As we approach the end of the school year, it is important for families to remember to check their students’ MySchoolBucks account and pay any remaining school meal balance. 

Families who earn less than 185% of poverty level qualify for free and reduced-price meals. However, an application must be completed and submitted each school year to receive that benefit. The application for the 2023-24 school year will be available near the end of August. 

If families have a current balance and think they may be eligible for free and reduced-price meals, please fill out the FRM application for the 2022-23 school year. Get more information about free and reduced-price lunch.

If you are interested in helping to relieve lunch debt for families currently going through the FRM application process, please donate to Educate Fairfax.

 

State Student Assessment Summary Reports

At the May 25 School Board meeting, Dr. Reid presented information on a new Virginia Department of Education report called Virginia’s Visualization and Analytics Solution (VVAAS) Student Assessment Summary. 

 Virginia school divisions will be distributing a report to parents showing their student’s past Standards of Learning (SOL) testing data. Reports will be provided, through SIS ParentVUE or by mail, for any student who has an SOL testing history in the state of Virginia as of Spring 2022. 

 In addition to showing a student’s performance on SOL tests over time, it also shows how that performance compares to other Virginia students who took the same test. This report, along with a companion letter, will be available mid-June. 

FCPS uses various data sources to determine student growth and success. The  Student Assessment Summary Report is just one piece of information in the larger picture of student assessment in FCPS. Learn more about what to expect regarding assessment reporting practices and timelines. 

Parent Information Phone Line Available in Eight Languages

Parents/caregivers who speak Amharic, Arabic, Chinese, Farsi, Korean, Spanish, Urdu, or Vietnamese may call a telephone information line for general information about FCPS. View the list of phone numbers.

Remember to Check Lost and Found

Our lost and found is overflowing with items.  If you think your child may be missing an item, please come to school between 8 a.m.-4 p.m. and look through the lost and found located in our front lobby. Any items not picked up on the last day of school, June 16, will be donated to local charity organizations.

News From Our Family Liaison

Feedback wanted!  We continue to listen to your interests and needs within the Hayfield school community.  This short survey will be available throughout the school year to provide input for FUTURE Family Engagement Programs at HES.

Do you know a rising Kindergarten Family?  Share this link with them for information about the day in the life of a Kindergartener, school supplies, and much more.  https://hayfieldes.fcps.edu/rising-kindergarten-toolkit

Give Youth (https://www.giveyouth.org/) is partnering with area libraries to offer FREE in-person tutoring for students K-7th

• Richard Byrd Library (Saturday 11-1 PM, 7250 Commerce St, Springfield, VA 22150)
• Sherwood Regional Library (Sunday 1-3 PM, 2501 Sherwood Hall Ln, Alexandria, VA 22306)

Museums for All

Those receiving SNAP benefits can gain free or reduced admission to more than       1,000 museums throughout the United States by presenting their SNAP EBT card.  Find a participating museum near you or browse our full list of participating museums.

https://museums4all.org/about/ 

Blue Star Museum program is a great nationwide resource for those families connected to the military.

https://www.arts.gov/initiatives/blue-star-museums

 

Inova Cares Clinics will be hosting pediatric health fairs throughout June, July, and August to provide school physicals and immunizations. Contact Marily Grotz [email protected] for more information.  Flyer is posted on a bulletin board across from the front office.

New Multilingual Podcast Episodes

FCPS Family Resource Center: Resources and Supports

Hear how the Family Resource Center (FRC) provides resources and support for all families and school staff in FCPS. The Family Resource Center provides free library resources, confidential consultations, and informational webinars. Contact the Family Resource Center at 703-204-3941, by emailing at [email protected] or through their website at https://www.fcps.edu/resources/family-engagement/family-resource-center

Listen and subscribe.

• English
• Español (Spanish)
• العربية(Arabic)
• 한국어(Korean)

 

JOB OPPORTUNITY: Opening for part-time Family Liaisons in Region 3; Franconia Elementary, Sandburg Middle, Twain Middle, and Woodlawn Elementary Schools.  Email [email protected] with questions. 

Marily Grotz

Family Liaison

Hayfield Elementary School

Phone: 703-924-4553  Cell: 571-296-6011

Email: [email protected]

Office Hours:  Tuesday/Thursday 8:30am-3:30pm

Military Matters - For Our Military Families Get Ready for the Summer with Military Kids Summer Camps

The National Military Family Association is hosting their first ever Virtual Operation Purple Summer Challenge - a free, self-paced activity experience to stay entertained and connected with other military kids and families for eight weeks this summer! Every military-connected kid who completes a registration is guaranteed a spot! From June to July, we’ll meet virtually every Wednesday in a “Global Gathering” to share the past week’s adventures with one another.

Register and learn more about Operation Purple Summer Challenge.

More Summer Camps for Military Kids

Keep your children and teens busy, engaged, and having fun when school gets out. A variety of camps are available to provide new experiences for children and teens to help them connect with other military youth. See options below: https://www.militaryonesource.mil/benefits/military-youth-teen-programs/

Military Teen Adventure Camps    4-H Military Partnership camps                                      DOD STARBASE                                  DOD STEM 

Operation Purple® Camp                Armed Services YMCA Operation Camp

 

If your family’s schedule is too busy to accommodate a full camp this summer, you can still find plenty of activities for children and teens available through your installation youth center.

 Free Summer Activities for Military Families

Free Museums for Your Family              

The Blue Star Museums program gives service members and their families free access to museums over the summer. See the list of participating museums and explore fine art, history, science, children's museums, historical parks, nature centers and more.

Military Families Can Enjoy National Parks for Free

Get Going

• Visit the National Park Service’s website to pick a park and plan your trip.
• Get your free America the Beautiful Military Pass (at one of these federal recreation sites). The free pass is available to all active-duty, National Guard, reserve and Coast Guard members, dependents of U.S. military members with DD Form 1173, U.S. military cadets, veterans and gold star family members. You can purchase the free Military Pass online for a $10 processing fee. Learn more about Military Pass from this fact sheet.
• Tour the parks with the free America the Beautiful 4th Grade Pass (free to all U.S. 4th graders) or the Access Pass (free to all U.S. citizens with permanent disabilities).
• Pick from hundreds of activities.
• Contact your Morale, Welfare and Recreation program for discounts on camping and other outdoor gear.

Blog Brigade – Five Reasons to PCS Camp

PCS & Military Moves

When it comes to PCSing, we get it and are here to help. From shipping your stuff to finding housing, schools, child care and a new social circle, here's your hub for relocation tools and intel. Let's get moving.

 

For additional support and resources for military-connected students and families, 

Please contact:

Shelly Oberst, LCSW

Military & Family Life Counselor

Hayfield Elementary School

Cell: 571-386-7884

[email protected]

Hayfield PTA

Thank you for an amazing school year!  We hope you have a safe and fun summer.  If you have interest in heading up an existing or new committee to support Hayfield Elementary students please reach out to [email protected] with questions.  If you have questions about membership, contact [email protected].  Open chair roles for the 2023-24 school year are: Monster’s Ball, Hawk Walk, Get2Green, Holiday Market, Rewards, and 6th Grade Parent Liaison.  A transition meeting is planned for Tuesday, June 13th in the cafeteria at 7pm.  With a very active and involved PTA, you will not be alone in planning or implementing your events.

2023-24 Executive Board Members

President - Lisa Odom [email protected]

Vice President – Crystal Lander [email protected]

Corresponding Secretary – Priya Obloy [email protected]

Treasurer – Katie Spillane [email protected]

Recording Secretary – Rachel Margolis [email protected]

 

Letter from the PTA President

Hawk Families,  Can you believe another year in the books! The past two years have been an amazing experience. We started 2021 coming back into school and slowly bringing all of our traditional events back, with the addition of a few new ones. Monster’s Ball was the first, followed by Holiday Market, Read-a-fun, Book Fair, Bingo, Field Day, 6th grade party, Someone Special Dance, Blacktop Bash, Spelling Bee, Library and Cafeteria helpers, and Afterschool Enrichment classes. All of these amazing activities could not be possible without the time and effort put in by our awesome parent and teacher volunteers!

This year we gave almost $5,000 in Teacher mini-grants, $3,000 towards field trips, purchased student agendas, bought recess equipment, new handcarts, classroom tables, two new paper cutters for teacher workrooms and a new SMARTBoard and Projector. We worked with the school counselors to start the Hawk Pantry. Unfortunately, due to a fire of unknown origin, we lost the 6 benches the PTA bought last year, but they were insured and replaced with picnic benches in the quad.

Volunteering for the PTA is a fulfilling experience for us parents and our kids love seeing us step up as a part of their school community. Getting to know the kids has been my favorite part. It has been my privilege, these past two years, to represent you as Hayfield ES PTA President. Thank you for the honor. I will cherish the memories and friendships made. Thank you to all who stepped up and made this all possible for our kids. Have a happy and safe summer. May your Hawks continue to Soar!

Annemarie O’Donnell (aka Jack’s mom)

Annemarie O'Donnell

Hayfield Elementary School PTA

President

School Resources

• Hayfield Elementary School website
• Attendance
• Temporary Dismissal Change Form
• Breakfast & Lunch Menus 
• Hayfield ES Technology Help
• Parent Resources (registration, SIS ParentVUE, Cafeteria, and BYOD)
• Family Liaison
• Hayfield ES PTA
• SIS ParentVUE
• 2022-2023 School Calendar
•  2023 - 2024  Standard School Year Calendar
• HES Student Handbook

Stay in Touch 

Please stay in touch with us throughout the year by:

• Visiting the Hayfield Elementary School website 

• Signing-up for News You Choose for current news and information
• Following us on Twitter.
• Subscribe to the HES Calendar.
• Visiting the Hayfield Elementary PTA Website
• Calling the Parent Information Phone Lines - Telephone support for parents who do not speak English as their first language.

7633 Telegraph Rd., Alexandria, VA 22315  |  Phone: 703.924.4500

Attendance: [email protected] | Web | Twitter